Summary of the 28 April 2022 meeting of the X.Org Foundation Board of Directors Full IRC meeting logs are posted at IrcLogs
This was an eventful meeting, so there's a few more notes here then usual.
Attendees
Present: Daniel Vetter, Lyude Paul, Mark Filion, Emma Anholt, Alyssa Rosenzweig, Ricardo Garcia
Guests: Trevor Woerner Daniel Stone
Absent: Manasi Navare, Samuel Iglesias Gonsálvez,
Summary
Agenda: Elections, XDC2022/XDC2023, GSoC/Outreachy/EVoC, MIPI alliance and CSI, treasurer report for 2021, new parent organization, sysadmins, rebranding, meeting over IRC
Items discussed
ITEM: Elections Elections happened, and we now have two new board members: welcome Alyssa and Ricardo! ACTIONS: STATUS: Pending ITEM: XDC2022/XDC2023 Lyude currently taking over XDC duties. Submitted the CFP for XDC2022 and the RFP for XDC2023 this week. As well, currently working with the LPC to come up with plans for shipping some throw mics so that we have them for this year's XDC. ACTIONS: STATUS: Pending ITEM: GSoC/Outreachy/EVoC Contributor proposal period ended April 19th. Currently have 4 project proposals, and one spam proposal. Mentors have until May 12th to rank the 4 proposals and put in our slot request. There is some confusion around the new rules regarding contributors being "new" though that we're still figuring out. ACTIONS: STATUS: Pending ITEM: MIPI Alliance and CSI No updates here ACTIONS: Lyude to poke vendors at her work about this again soon STATUS: Pending ITEM: Treasurer report for 2021 Emma was finally able to get the info she needed to complete this, and the report has been approved by the board. ACTIONS: Emma to send out treasurer report STATUS: Pending ITEM: New parent organization No updates on this yet ACTIONS: Lyude to start looking into this now that elections are over STATUS: Pending ITEM: Sysadmins We need new sysadmins!!!!! ACTIONS: Person reading these minutes, you, to consider volunteering as a sysadmin STATUS: Pending ITEM: Rebranding Following the turnouts from this election, some very good points were brought up about ensuring the continued relevance of X.org. Some of these topics included the value of being named X.org in regards to how that reflects our involvement with non-X.org related projects like gstreamer, along with ensuring that projects under the freedesktop.org umbrella - which keeps us relevant - are receiving fair representation considering their involvement with the community at large. CONSENSUS/TAKEAWAYS: In regards to the drop in election turnout, it was brought up that such fluctuations in membership aren't unheard of and aren't necessarily a sign that the organization is doing better or worse. More often, they're a sign that we just needed to send more voting reminders to people. But regardless of the election outcome, it is still very much worth further discussing and looking at the various issues that were brought up regarding outreach and projects' representation. As well while the results of previous votes on whether X.org should be represented as freedesktop.org or not had indicated there wasn't that much interest, it was pointed out that isn't necessarily a reliable data point as it's entirely possible such votes were only really paid attention to within the immediate X.org member base - and thus quite possibly just a source of how the main X.org community feels about this issue as opposed to the freedesktop.org community at large. The main reason this is important is that while the overall consensus is that X.org in it's current state is healthy, we should be proactive to ensure this remains the case as opposed to being solely reactive if things look like they aren't going well. This includes things like updating our website, investigating whether groups under the fdo.org umbrella feel they're represented properly and whether they have any feelings regarding X.org's naming. Of course no major changes like renames will happen without a proper X.org vote that members are given a chance to particpate in beforehand beforehand, most of this is just to gather data around how how the community feels about this. ACTIONS: Following the discussion, Mark offered to start discussions with various project leads (e.g. like Gstreamer) to get their thoughts on this. STATUS: Pending ITEM: Meeting over IRC Whether or not we should still be having meetings on IRC or another platform (such as Jitsi) was also brought up. ACTIONS: Didn't reach much of a consensus with this, also was pointed out that it would likely also be good to get member's input on this - since such a change would mean there wouldn't be IRC logs from meetings for users to go through. STATUS: Pending