Summary of the 01 July 2021 meeting of the X.Org Foundation Board of Directors Full IRC meeting logs are posted at IrcLogs
Attendees
Present: Daniel Vetter, Samuel Iglesias Gonsálvez, Lyude Paul, Manasi Navare,
Guests:
Absent: Mark Filion, Keith Packard, Emma Anholt, Harry Wentland,
Summary
Agenda: X.org/freedesktop.org domain status, requesting ledger data, XDC2021 invoices status, XDC2021, XDC2022, XDC2022 sponsors, HDMI 2.1, GSoC/Outreachy/EVoC, sharing of non-redistributable game traces within X.org members, equinox meeting, status from fdo admins, and getting SPI to have a standard conf contract
Items discussed
ITEM: X.org/freedesktop.org domain status No updates here ACTIONS: STATUS: Pending ITEM: Requesting ledger data No updates here, Lyude just finished being very busy at work ACTIONS: Lyude to try to poke SPI about this again soon STATUS: Pending ITEM: XDC2021 invoices status SPI confirmed collabora's payment. ACTIONS: Manasi to send invoice to the Linux foundation soon STATUS: Pending ITEM: XDC2021 Gitlab asked for our logo to use in their conference. As well, some XDC talk stats: 8 full-slot talks, 3 half-slot talks, 1 lightning, 0 workshops, 0 demos. We have sent a reminder last weekend via email, and today on twitter. If this trend continues we won't be able to fill all of the slots by the end of the deadline like last year, which would mean that we'd need to extend the CFP until we fill all the slots like last year, or we reach a given deadline. We also setup the CFP committee featuring Lyude, mdnavare, danvet, Samuel, and some of the event organizers. Regarding the conference organization, the organizers are still deciding what platform to use: if keeping jitsi+youtube like last year, or trying bit blue button. And finally the speakers document is almost done, but we haven't received a full version yet to review. ACTIONS: Samuel to discuss this more on the board@ list with organizers in cc STATUS: Pending ITEM: XDC2022 Samuel sent a reminder for the Request for Proposals, as we still have two months ahead before the deadline. We've got interest from one company right now at least, but would like more options then that. ITEM: XDC2022 sponsors Daniel had a chance to send out emails to all of the remaining sponsors who they hadn't gotten around to yet. We've already got one extra sponsor. ACTIONS: Daniel to keep poking STATUS: Pending ITEM: EVoC/GSoC/Outreachy Lyude just had some time open up again so she's in the process of writing the letter for this to send to various mailing lists, and will hopefully have something by tomorrow or Monday. ACTIONS: Lyude to send out letter to mailing lists STATUS: Pending ITEM: Sharing of non-redistributable game traces among X.org members Emma was out this meeting, so no updates here. ACTIONS: STATUS: Pending ITEM: Equinix meeting Mark Filion was absent this meeting, so no updates here ACTIONS: STATUS: Pending ITEM: HDMI 2.1 Harry Wentland was absent this meeting, so no updates here ACTIONS: STATUS: Pending ITEM: Status from fdo admins We [fdo admins] migrated to a brand new cluster with 6 nodes, and the new cluster has a redundant control plane which means that we can take down any server without losing data/service. The new cluster also is hosting all of our data in house, except for the registery (there is a mirror to try to slightly reduce that GCP bill). The data hosting was a bit problematic, we eventually found a reliable solution but had a bumpy week where we lost all of the artifacts (job logs and job data from CI). We finally are on a nominal number of servers, FTR: 3 c2-medium for k8s control plane, 3 s1-large for k8s + data hostingf, 1 m1-xl for minio-packet.fd.o, 3 m1-xl for gitlab runners, 2 arm for gitlab runners. And finally there's a $13,500 bill for this that Equinix is completely covering. Future plans: get back that m1-xl machine from minio-packet.fd.o to re-add a 4th x86 runner. ACTIONS: STATUS: Pending ITEM: Getting SPI to have a standard conference contract Something that Daniel mentioned that came up again during sponsor searching for XDC is that potential sponsors have pointed out that we don't have a standard contract. ACTIONS: Daniel to poke SPI again about this STATUS: Pending