Summary of the 27 August 2020 meeting of the X.Org Foundation Board of Directors Full IRC meeting logs are posted at IrcLogs
Attendees
Present: Samuel Iglesias Gonsálvez, Lyude Paul, Manasi Navare, Mark Filion, Eric Anholt, Harry Wentland,
Guests:
Absent: Daniel Vetter, Keith Packard, Trevor Woerner (guest),
Summary
Agenda: Requiring quorums on free co-marketing opportunities, Gitlab free co-marketing opportunity, X.org/freedesktop.org domain status, XDC2019 sponsor invoicing, requesting ledger data, XDC2020, XDC2020 sponsors, XDC2021, cloud hosting for freedesktop.org, GSoC/EVoC
Items discussed
ITEM: Requiring quorums on free co-marketing opportunities Unfortunately due to the slow response we had to Gitlab, we actually missed out on the opportunity to represent X.org at their virtual conference for this year. While we do still need to vote on these things before approving them and attain quorum, we need to make sure this happens in a timely manner as otherwise it doesn't leave a good impression. ACTIONS: Board decided the best way to ensure this would be to dedicate someone to marketing so they can respond to requests like this early, and make sure things get voted on on-time by the rest of the board so we don't lose track of them. Mark Filion volunteered to do this, so this shouldn't happen again in the future. STATUS: Done ITEM: Gitlab free co-marketing opportunity While the board did miss the chance for X.org to be at Gitlab commit, since we dropped the ball on responding in time the board voted to allow Gitlab to present at XDC anyway as a show of good faith. ACTIONS: Mark Filion to update Gitlab on this STATUS: Done ITEM: X.org/freedesktop.org domain status No updates on this yet, Lyude has put the SPI board meeting on September 14th on her calendar. ACTIONS: Lyude will ask about the domain transfer status at the SPI board meeting, along with asking what we and SPI can do in order to make sure we actually can get responses from them for questions in a timely manner. STATUS: Pending ITEM: XDC2019 sponsor invoicing Intel has still not paid. ACTIONS: Eric to keep poking Intel STATUS: Pending ITEM: Requesting ledger data Lyude dropped the ball on this one due to work getting in the way ACTIONS: Lyude won't look at any work she has to do until she's sent this meeting summary to the board ML, along with the request for ledger data to SPI. STATUS: Pending ITEM: XDC2020 All proposed talks have been confirmed, so we now have a schedule and time table on the XDC2020 website. The call for proposals for demos, workshops and lightning talks is still open. We also currently have 67 registered attendees, and encourage anyone who is attending or speaking to register for the conference so we have a rough estimation of online attendees. As well, the decision for the final setup is to use jitsi (for speakers), Youtube (for attendees), and IRC (for chit-chat and QA). For anyone in the audience who is wondering, we did try to default to an open solution for attending the stream vs. using Youtube, but unfortunately all of the tools we tried had too many issues. And finally - we've confirmed that speakers will be able to submit pre-recorded talks. We should be posting instructions how to do this in the near future to give speakers enough time before the conference. ACTIONS: Send out instructions for pre-recorded talks to speakers STATUS: Pending ITEM: XDC2020 sponsors Daniel Vetter is on vacation so no sponsor-hunting updates. Payments from the sponsors we've gotten already seem to be going ok (one is close to paying, one is waiting for an invoice from SPI, the other has been stalled for a month). ACTIONS: Anholt to keep poking for sponsors to pay, Daniel to continue hunting when they're back from vacation STATUS: Pending ITEM: XDC2021 RFP needs to be opened ACTIONS: Lyude will draft RFP announcement today and run it by the board, then send it out when it's ready STATUS: Pending ITEM: Cloud hosting for freedesktop.org Mark will be in charge of keeping track of the status on this, but hasn't had the chance yet to sync up with fdo admins. ACTIONS: Mark to sync up with sysadmins on what's going on, and come to the board with an update afterwards STATUS: Pending ITEM: GSoC/EVoC Trevor was absent, so no updates. ACTIONS: STATUS: Pending