Summary of the 16 August 2018 meeting of the X.Org Foundation Board of Directors Full IRC meeting logs are posted at IrcLogs
Attendees
Present: Daniel Vetter, Bryce Harrington, Keith Packard, Rob Clark, Taylor Campbell,
Absent:
Harry Wentland, Eric Anholt, Martin Peres,
Summary
Agenda: xdc travel, extending travel policy, xdc lunch, xdc talks/workshop track, gsoc, evoc, xdc19, fd.o, xdc sponsors, insurance coverage
Board approves tons of things around XDC2018!
Items discussed
ITEM: XDC travel sponsoring requests 6 people, ~5500 USD total. Open question around reimbursing meals (only requested by one person). Board approvals all request flight+accomodation requests, meal deferred. ACTIONS: Bryce to contact SPI on how we should handle meal reimbursement/per diem rates for meals. ACTIONS: Bryce to clarify https://www.x.org/wiki/XorgFoundation/Policies/Reimbursement/ around food vs. meals. ACTIONS: Daniel to send out replies for all requests. STATUS: Pending ITEM: extended travel policy Since the paper committee had to reject lots of talks this year (35 submissions for 18 slots) board discussed how to still make it possible for anyone to attend with modest means - travel sponsoring is coupled to accepted talks. Board decides to extend offering travel sponsoring to anyone who submits a talk proposal. ACTIONS: Daniel to push the updated travel sponsoring guidelines. STATUS: Done ITEM: xdc lunch/coffee breaks Need to decide what food to sponsor at XDC. Board opts for coffee breaks, but with the variety of options available right nearby leaves lunch to attendees for more variety. ACTIONS: Daniel needs to send around even more emails. STATUS: Pending ITEM: xdc talks Main track talks overbooked, but no workshop/BOF track discussion proposals. Agreement that we should solicit more proposals to avoid on-the-ground chaos with the 2nd room by scheduling a bit ahead. ACTIONS: Daniel volunteered for more mails. STATUS: Pending