Summary of the 21 August 2014 meeting of the X.Org Foundation Board of Directors Full IRC meeting logs are posted at BoardOfDirectors/IrcLogs/2014/01-09.

Minutes

Attendees

Present:

• Martin Peres, Stuart Kreitmann, Alex Deucher, Matt Dew, Peter Hutterer, Alan Coopersmith, Egbert Eich

Absent:

• Keith Packard

Summary

Mostly XDC related stuff. We have the first proposals for XDC 2015 and a couple of travel sponsorship requests.

Items discussed

ITEM: XDC 2015
Tom Stellard would like to host XDC in Toronto, tentative dates are Oct
26-28. Red Hat would like to host XDC in/around Boston. Further details
requested from both, the proposals need to be submitted to the board, with
final decision made at XDC 2014.
ACTION: Proposals to be submitted to the board, decision at XDC 2014
STATUS: Pending

ITEM: XDC 2014 travel sponsorhips
Alex D submitted request for travel sponsorship, voted, approved.
The board voted to approve travel sponsorship requests for our successful
GSoC/EVoC students. Due dilligence must be taken to keep travel costs at a
reasonable minimum, and estimates must be submitted to the board for final
approval.
Martin P will send out reminder emails to the dri, xorg and wayland lists.
ACTION: None
STATUS: Complete

ITEM: XDC 2014 travel sponsorhips
Alex D submitted request for travel sponsorship, voted, approved.
The board voted to approve travel sponsorship requests for our successful
GSoC/EVoC students. Due dilligence must be taken to keep travel costs at a
reasonable minimum, and estimates must be submitted to the board for final
approval.
ACTION: None
STATUS: Complete

ITEM: Future XDC travel sponsorships handling.
The board needs a better process to ack sponsorship request, waiting for
board meetings is inefficient, especially as prices go up closer to the
conference.
For this year, process remains the same (full board vote) but we're
switching to email now to reduce delays. For next year, we'll figure out a
more efficient process.
ACTION: Figure out a better process
STATUS: Pending