[12:01:30] [connected at Wed Sep  4 12:01:30 2024]
[12:01:31] [I have joined #xf-bod]
[12:01:59] <kusma2> o/
[12:02:45] <Lyude> Roll call: sima, (got mfilion and kusma), pono, cmichael, emersion 
[12:02:51] <pono> g'morning :)
[12:02:55] <cmichael> here
[12:02:56] <emersion> hi
[12:03:11] <sima> waves
[12:03:56] <Lyude> note to self: propagate name change on bod script as well (just fixed it up manually, I thought I had fixed this a while ago though)
[12:04:46] <Lyude> anyway - agenda for today: Outreachy 2025 (mfilion), XDC25 RFP, SFC(?), XDC general updates. Feel free to let me know if I missed anything
[12:05:08] <Lyude> mfilion: did you want to start off with the outreachy 2025 stuff?
[12:05:16] <mfilion> yep sure
[12:07:18] <mfilion> one of our engineers reached out yesterday asking if X.Org would be open to participating in the next Outreachy round (March 2025). she's offered to coordinate it all, and Faith already has a project she'd like to submit. only requirement is that X.Org would need to fund the internship ($8,000). I've also told her she could do a lightning talk at
[12:07:18] <mfilion> XDC to present the project, should we give her the green light to revive our status with Outreachy.
[12:08:02] <mfilion> thoughts?
[12:08:19] <Lyude> That sounds like a wonderful idea honestly
[12:08:22] <Lyude> I'm all for it :)
[12:09:13] <kusma2> As long as that's financially good, sounds great to me.
[12:09:32] <sima> yeah we should have some money, and it's much easier than evoc ...
[12:09:39] <sima> so +1 from me
[12:09:39] <cmichael> agreed, If we have the budget for it, then +1 from me also
[12:09:54] <kusma2> Make that a formal +1 from me then :)
[12:09:58] <pono> I'm still trying to get the funds from SPI, so once I get those numbers I'll send them over.
[12:10:07] <mfilion> timing is great too, as Outreachy is part of SFC, so with X.Org now with SFC, makes sense to revive our investment
[12:10:12] <sima> cmichael, you should kinda know how much money we have as board member :-)
[12:10:22] <mfilion> lol
[12:10:30] <cmichael> sima, lol yea, I should probably look into that
[12:10:46] <mfilion> alright I'll give her the go ahead to get it going, and will invite her to do a lightning talk as well
[12:11:03] <mfilion> @lyude should I continue with XDC while I'm at it?
[12:11:43] <Lyude> mfilion: sure thing, then we can go onto the xdc rfp
[12:12:53] <mfilion> alright so XDC - we finished reviewin the CfP on Friday and I sent out all the notifications
[12:12:58] <sima> pono, I guess worst case we can pay the outreachy through spi still
[12:13:08] <mfilion> seems some people did not receive them though, so I guess I'll need to send reminders
[12:13:15] <mfilion> but I have started receiving confirmations so that's good
[12:13:36] <kusma2> Yeah, I didn't get a notification, checked spam etc.
[12:13:45] <mfilion> ugh ok
[12:13:54] <mfilion> I'll resend them today
[12:14:03] <kusma2> Bla bla gmail ;)
[12:14:04] <mfilion> actually let me try now kusma2, tell me if you see something
[12:14:05] <mfilion> one minute
[12:14:31] <sima> might also want to check with #freedesktop or emersion whether there's an smtp issue somewhere
[12:15:27] <emersion> hm
[12:15:42] <mfilion> I know some people received theirs, so not sure what happened
[12:16:53] <pono> sima: I'll give it a bit more time, but hoping we can get the funds moved over since it's been a few months :/
[12:16:54] <kusma2> nothing yet, it seems
[12:17:00] <mfilion> kusma2 just resent it now
[12:17:23] <mfilion> it shows as having sent you a notification on Aug 30 and just now
[12:17:24] <sima> pono, yeah I honestly assumed we'd have moved half of them by now, iirc what I agreed with martin from spi is they'll move 150k now
[12:17:29] <sima> then the other half later
[12:17:43] <pono> we're still waiting on the initial $150k
[12:17:46] <sima> hm
[12:17:47] <mfilion> kusma2 subject line "[Indico] XDC 2024 - Your proposal has been accepted"
[12:18:10] <sima> pono, 2nd half later after xdc24 is all tallied up was the idea, since otherwise that's going to be a mess
[12:18:37] <pono> yeah, that's typically how we do it as well.
[12:19:03] <mfilion> kusma2 anything?
[12:19:05] <kusma2> mfilion: doesn't seem to get through. I got the email verifying registering for XDC a week or two ago...
[12:20:23] <mfilion> emersion help?
[12:20:44] <emersion> I will look up the SMTP server logs
[12:20:52] <Lyude> Do we want to go over XDC RFP while y'all figure this out btw?
[12:20:53] <emersion> I can't do this right away
[12:21:14] <mfilion> when do you think you'll have some time for it? just so I know when to resend the notifications?
[12:21:29] <cmichael> Lyude, sounds good
[12:22:10] <Lyude> So, XDC RFP is pretty self explanatory: we haven't really done this yet afaik and it was pointed out that we don't have an events organizer listed at the moment iirc?
[12:23:24] <Lyude> mfilion: you said that you were looking at getting a proposal for hosting sent right?
[12:23:35] <sima> yeah we thought someone mfilion worked on would volunteer for xdc25, but they're only ready for xdc26 or xdc27
[12:23:47] <sima> so we kinda have nothing rn, and not even the rfp out
[12:24:02] <sima> plus not even someone assigned to look into this since ricardo stepped down
[12:24:04] <sima> but is still listed
[12:24:47] <kusma2> I thought I heard some rumors about ARM potentially hosting in Cambridge next year, or am I hallucinating?
[12:24:59] <sima> that's in two years
[12:25:03] <kusma2> I see
[12:25:06] <sima> next year too fast for them
[12:25:24] <mfilion> yeah they're not ready for next year yet
[12:25:27] <kusma2> OK, aren't we supposed to be back in the US in two years? Or do we not care so much about that?
[12:25:39] <Lyude> I guess is anyone willing to step up for this? I'm a bit tunnel visioned with work at the moment/trying to get something for rvkms to send upstream before XDC so I don't really think I would have the time 
[12:25:52] <mfilion> yeah they offered US in 2026
[12:25:54] <Lyude> kusma2: it would be nice to maintain that but honestly it's not a hard rule
[12:26:03] <sima> yeah barely managed to get the sponsor stuff done this year, I'm baked with committing
[12:26:40] <sima> like forgot to follow up last week like I wanted, hope that didn't cost us one more sponsor
[12:27:34] <mfilion> I spoke to them again yesterday (Arm), might still get something going for next year but still very much up in the air.
[12:27:46] <Lyude> mfilion, kusma2, cmichael - would any of y'all be able to volunteer for this? emersion as well but I know you are also doing hosting stuff so I don't want to put too much on your plae
[12:27:48] <Lyude> *plate
[12:28:06] <sima> I pinged google, maybe in krakow or so, but someone would need to work with them for that to be a nonzero chance
[12:29:19] <mfilion> hmm did Google say they could provide a venue?
[12:29:48] <sima> cced board on my ping just now, that's all I have
[12:30:02] <mfilion> alright I'll follow up with them
[12:30:13] <Lyude> ok ♥. yay ♥
[12:31:02] <Lyude> I guess that's it for XDC RFP stuff for the time being? Also, mfilion - do we want to list you as events coordinator?
[12:31:08] <Lyude> we should definitely make sure someone else is listed there lol
[12:31:13] <mfilion> sure
[12:31:53] <pono> I've been in and out over the past 2 weeks, so still getting caught up on email. I saw some reviews of the XDC stuff but I'm still working through those, sorry for the delay!
[12:32:10] <Lyude> pono: np! I assume no news from SFC side besides just waiting for funds to transfer
[12:32:12] <Lyude> *?
[12:32:15] <sima> Lyude, so I guess no one volunteered to at least send out the rfp?
[12:32:29] <pono> Lyude: Yeah. And let me know if you need any help with Outreachy related stuff. I know some people ;)
[12:32:44] <Lyude> agh right. I guess mfilion are you up for that? or anyone else? sending out the rfp is pretty easy
[12:33:47] <mfilion> let me talk to arm & google again, and if both those options fail, I'll send out the rfp
[12:33:53] <mfilion> good plan?
[12:34:02] <sima> well rfp we should send out anyway, for proper process
[12:34:09] <Lyude> I mean, it seems like it might not be a bad idea to just send out anyway yeah
[12:34:14] <sima> we should also like ack budget and maybe pono too for xdc25
[12:34:23] <sima> with xdc24 it's a bit much yolo imo :-)
[12:35:08] <mfilion> sure ok, I'll pull out the previous emails and send it. I'm more worried about this year's CfP notifications right now though lol
[12:36:02] <Lyude> pono: also sgtm re: outreachy stuff, thanks for the offer :)
[12:36:16] <mfilion> btw Lyude you have two talks, but you probably weren't notified for the 2nd one as I had added it (the X.Org annual status update)
[12:36:21] <Lyude> Gotcha
[12:36:48] <pono> will try and get back to you by the end of the week about the XDC25 stuff
[12:37:12] <mfilion> thks pono!
[12:37:42] <emersion> mfilion: in an hour or two?
[12:38:13] <Eighth_Doctor> Lyude: are we doing a meeting today?
[12:38:20] <Lyude> Eighth_Doctor: yes it just happened :P
[12:38:23] <mfilion> lol
[12:38:24] <Eighth_Doctor> lol
[12:38:25] <kusma2> Are we done now? Seems like there's not much stuff left on the agenda
[12:38:28] <Eighth_Doctor> it didn't update at all today
[12:38:35] <Eighth_Doctor> joy
[12:38:37] <Eighth_Doctor> that's a first
[12:38:41] <Lyude> yeah I was going to say
[12:38:46] <Lyude> that's alright it happens sometimes
[12:39:00] <Son_Goku> uggh
[12:39:06] <Son_Goku> I just am not on this side of the wire very often
[12:39:27] <mfilion> yeah I think we're good for today. emersion thks again for your help, lmk when you've had a chance to look at the smtp stuff!
[12:39:47] <emersion> sure!
[12:40:42] <Eighth_Doctor> Lyude: sorry about it
[12:40:45] <Lyude> np
[12:40:54] <Eighth_Doctor> I only realized that nothing happened a bit too late after finishing my lunch
[12:41:04] * Eighth_Doctor has been packing for KDE Akademy
[12:43:57] <mfilion> who is Son_Goku?
[12:44:21] <Lyude> goku's son. but beside that no idea.
[12:44:26] <mfilion> lol
[12:44:29] <Eighth_Doctor> 😆
[12:44:41] <Eighth_Doctor> The IRC side of me is Son_Goku
[12:44:48] <mfilion> ahh ok
[12:44:50] <Son_Goku> And the Matrix side of me is Eighth_Doctor 
[12:44:50] <Lyude> ooooh
[12:44:57] <mfilion> btw I thought you weren't travelling this Fall?
[12:45:03] <Eighth_Doctor> I wasn't...
[12:45:13] <Eighth_Doctor> and now I'm going to Akademy, XDC, and one more 😭
[12:45:38] <Lyude> (thinking about goku knocking at door asmr)
[12:45:42] <Lyude> https://www.youtube.com/watch?v=_pkBDZ2DCvc
[12:45:46] <mfilion> you're coming!! woo I thought you were skipping! yay!
[12:45:55] <mfilion> haha what's the third one!?
[12:46:11] <Eighth_Doctor> Ubuntu Summit :o
[12:46:41] <Eighth_Doctor> mfilion: ultimately I decided to go because it is quite likely I will not be able to go to XDC next year in Europe
[12:46:42] <mfilion> haha very nice, europe, canada, europe, back to back to back
[12:46:56] <Eighth_Doctor> yeah thanks I hate it
[12:47:11] <Eighth_Doctor> and during my two years on the board, it'd be good to meet all y'all at least once
[12:47:21] <mfilion> haha definitely!
[12:47:38] <mfilion> sept is the craziest month of the year for conferences, there are *so* many of them within 2 weeks 
[12:47:41] <Eighth_Doctor> I'll remember to bring my Big Wayland t-shirt to XDC
[12:48:05] <mfilion> @daniels will be happy to see that lol
[12:48:07] <Eighth_Doctor> I think the only one of y'all I've actually met in person is daniels
[12:48:31] <Lyude> i've really gotta advertise triangle manor shirt/sticker printing more in these spaces
[12:48:36] <Eighth_Doctor> I almost met Lyude twice
[12:48:48] <Lyude> yeah unfortunately last time i had to bail :(
[12:49:17] <Eighth_Doctor> and I have a feeling that emersion and I are destined to never cross paths
[12:49:32] <emersion> :o
[12:49:53] <Eighth_Doctor> I don't think we overlap on anything
[12:50:22] <mfilion> emersion is just a figment of your imagination :p
[12:50:58] <emersion> I'm actually the XMPP side of you, but you don't know that yet
[12:51:09] <Eighth_Doctor> lol
[12:51:30] <Eighth_Doctor> if I bothered, I could actually setup and use XMPP
[12:51:39] <mfilion> lol
[12:52:22] <Eighth_Doctor> I have an XMPP address to use from the FSF I think
[12:52:49] <Eighth_Doctor> I used to be huge into XMPP but that's a pile of disappointment for another time
[12:53:57] <Eighth_Doctor> hmm I might have from SFconservancy too
[12:54:02] <Eighth_Doctor> I'm a member of both FSF and SFC

[13:47:03] [disconnected at Wed Sep 4 13:47:03 2024]