[12:00:17] [connected at Wed Jun 26 12:00:17 2024]
[12:00:18] [I have joined #xf-bod]
[12:00:55] <Lyude> Hey everyone, time for roll call: cmichael mfilion sima ivyl 
[12:00:59] <cmichael> here
[12:01:08] * sima waves
[12:01:39] <mfilion> o/
[12:01:47] <mfilion> in another meeting at the same time but I'm here
[12:02:38] <ivyl> present
[12:06:18] <Lyude> Cool :). So the agenda for today: XDC, SFC, and I also just realized maybe we should go over https://gitlab.freedesktop.org/xorgfoundation/bod-archive/-/issues/31 ? (was looking through the gitlab issues to make sure I did't miss anything on the agenda and noticed this)
[12:08:25] <Lyude> mfilion: do you want to go over XDC stuff?
[12:09:25] <sima> Lyude, I added the agenda issue to that one, but yeah it's like 3 years old by now
[12:09:40] <sima> Lyude, you missed the x.org domain agenda item though
[12:09:48] <sima> also I guess I can give my xdc updates
[12:09:56] <Lyude> sima: ah - i actually wasn't sure if we were going over the domain stuff since emersion isn't here
[12:10:08] <mfilion> Not much to update, I'm aiming to publish the rest of the site next week, so we can open the CfP next Tuesday or Wednesday at the latest
[12:10:08] <sima> we're at 12 sponsors now for xdc24, might get some more meanwhile
[12:10:21] <sima> Lyude, might still be good to keep it current and a small note in minutes
[12:10:21] <emersion> eh
[12:10:26] <emersion> I need to send that email
[12:10:30] <emersion> for the domain
[12:10:41] <sima> otherwise for xdc sponsors just waiting for mfilion to do the website
[12:10:43] <mfilion> @daniels I'll prepare the list of sponsors & images so you can update the sponsor box when you have a minute
[12:11:04] <sima> I think I'm also going to volunteer for the xdc25 rfp and updating a bit our policies for sfc, I'll send a mail to board@ about that
[12:11:10] <sima> kinda wanted to do that already but oh well
[12:11:49] <sima> Lyude, for the equinox this one is like 3 years old and we just suck I guess
[12:12:14] <sima> Lyude, another agenda item we're missing is the 2023 financial report, we're only like half a year late on that
[12:12:40] <sima> ivyl, ^^ spi isn't ready yet I think, so kinda hard to do yet
[12:12:54] <Lyude> sima: yeah :s
[12:12:56] <ivyl> :<
[12:13:39] <Lyude> I know we've since gotten mail from equinix though so I assume our relationship is probably fine, but it would be good if someone had the time to setup a meeting with them soon so we could actually formalize that (even though it's been a while lol)
[12:15:26] <sima> Lyude, well I don't think we can formalize much, but we should at least have a regular contact with them to make sure there's no surprises
[12:15:46] <sima> and I think in the yearly financial report an estimate for how much we'd need to pay, if they stop sponsoring
[12:15:52] <sima> and how that compares to our finances
[12:16:07] <Lyude> sima: gotcha
[12:16:08] <sima> thus far we managed to keep about half a year to a year of cash flow reserves, which I think is pretty good
[12:16:10] <ivyl> I have data on what we were using
[12:16:30] <ivyl> in terms of the HW, so I'm able to estimate how much that would cost
[12:16:34] <sima> but fd.o keeps growing, so good to check each year whether the xdc sponsor surplus I'm collecting can keep up
[12:16:48] <sima> ivyl, yeah I think that'd be really good to include once we have the spi side
[12:17:00] <sima> apparently we currently sit on a quarter million $ or so
[12:18:23] <Lyude> (also i will brb real quick)
[12:20:46] <Lyude> Ok - back now
[12:21:07] <Lyude> oh! hi
[12:21:16] <Lyude> I guess my email got through haha
[12:21:19] <pono> Just saw the email, sorry I'm late!
[12:21:22] <mfilion> welcome pono!
[12:21:28] <cmichael> welcome
[12:21:29] <ivyl> heyo pono :D
[12:21:37] <Lyude> no it's on me :P, I'm glad you were still able to make it
[12:21:37] <pono> Thanks for having me, good to meet you all :)
[12:22:10] <Lyude> pono: so - probably a good time to hand out any forms we need people to sign (a few board members aren't here so I can just forward the docs to them afterwards)
[12:22:48] <pono> I think the only other one we need is the Conflict of Interest forms, which Tracy sent out. But I'll resend to board@
[12:23:16] <Lyude> pono: btw - did you guys update the email you're using to contact the board?
[12:23:22] <Lyude> The one that you had sent to before was the wrong one I believe
[12:23:44] <pono> I think so (I'll double check with our sysadmin).
[12:24:35] <Lyude> yeah - iirc I think the conflict of interest forms got sent to the old board email
[12:25:18] <pono> ack, i'll resend once I verify the alias is updated
[12:25:46] <Lyude> ok - I atually can just forward it as well
[12:26:32] <Lyude> or hm, probably better if you do so people can respond to the same thread (remembering that was why I didn't do it in the first place)
[12:26:37] <sima> sorry was distracted with something, back now
[12:27:00] <pono> It's no problem, I'll send that out after the meeting.
[12:27:08] <Lyude> sgtm
[12:27:37] <sima> pono, I guess for logistics, does you joining here every 2 weeks work out for coordination? it's probably easiest at least for us
[12:27:47] <sima> we manage about one video call per year or so :-)
[12:28:15] <pono> Yes! I'm planning on doing that, but the next meeting I'll be out (playing in a go tournament), so I'll see about someone else joining.
[12:28:25] <sima> pono, also from my side I wanted to update some of our policies around xdc to match with sfc, I guess best I'll just cc'd you on that too?
[12:28:31] <sima> well the xorg@sfc alias
[12:28:40] <pono> sima yes, that would be great.
[12:28:44] <sima> aye
[12:29:09] <ivyl> pono: I used to play a bit of go at the university back in the days. A lot of fond memories. Good luck with the tournament!
[12:29:10] <sima> I think otherwise tracy kicked of the partial transfer from spi, once we have that we can look at shoveling over all the pieces
[12:29:14] <sima> but need some money first
[12:30:15] <pono> Right. And luckily it seems the transfer should be relatively prompt.
[12:33:45] <Lyude> so regarding the X.org domain ownership: I don't think there's been any updates on this that I can see (at least according to the gitlab issue, and I haven't seen anything come via email yet)
[12:35:07] <Lyude> sima: ^ was there anything else I'm missing there btw?
[12:35:28] <pono> Is there intent to move to our Gandi account? We can handle renewing, billing, etc.
[12:35:28] <Lyude> I see you forwarded the old email from leon that we got the last time the domain was renewed
[12:35:56] <Lyude> pono: I think we'd like to for most of the domains, the x.org domain is a bit of a special situation though because currently the ownership of that domain isn't from us iirc
[12:36:14] <pono> Ah right, that is a special domain :)
[12:36:24] <sima> pono, you can ask karen about the x.org domain situation, she is in the know
[12:36:30] <pono> sima: ack
[12:36:30] <sima> and probably still regrets that :-/
[12:37:02] <sima> pono, and yeah once we have money there's a bunch of server infra stuff to move, like domains, google cloud accounts
[12:37:27] <Lyude> do we also want to give SFC access to the bod-archive repo btw?
[12:38:43] <sima> Lyude, I think if pono think it's useful, that might be a good idea
[12:38:58] <Lyude> pono: for reference, the bod-archive has various legal documents, financial info, etc.
[12:39:16] <sima> also gitlab issues for some longer standing agenda items, or we're trying to at least
[12:39:16] <pono> sima: cool, i'll keep an eye out for the funds. if possible in the meantime, you can check about adding us as a billing account (or admin account) so we can move to our credit card.
[12:39:44] <sima> pono, currently we have no expenses on google cloud, all servers are sponsored (mostly equinix metal)
[12:40:06] <sima> but it's a scary amount and the 150k is barely enough to tide us over for half a year, per most recent numbers I've seen
[12:40:10] <pono> sure, that sounds good. I'm https://gitlab.com/pono1 on Gitlab if there's anything to add me to
[12:40:24] <sima> pono, oh it's our own gitlab.freedesktop.org
[12:40:48] <pono> hah, right.
[12:40:53] <sima> Lyude, I guess we should also make a quick vote whether that's ok, for formality's sake I think
[12:41:01] <sima> since there's quite a lot of stuff in that repo
[12:41:52] <Lyude> true. ivyl, mfilion, cmichael ^
[12:41:56] <Lyude> it's a +1 from me at least
[12:42:02] <ivyl> +1
[12:42:07] <sima> +1
[12:44:19] <Lyude> we might end up having to do the vote over email if we don't get a response in a bit, since I think mfilion is in another meeting atm
[12:44:31] <mfilion> +1
[12:44:32] <sima> emersion, maybe?
[12:44:35] <sima> aye
[12:44:54] <sima> Lyude, I think that's all, and my melon-gerkin summer salad for dinner is ready ...
[12:45:01] <mfilion> sorry for the delay, another meeting AND a phone call at the same time lol
[12:45:10] <sima> pono, I guess ping us here when you have an account, ideally with 2fa
[12:45:41] <pono> sima: will do
[12:45:53] <Lyude> cool :), approved then. And I think that's basically it for the meeting, thanks for coming everyone
[12:46:26] <ivyl> o/
[12:46:52] <cmichael> +1
[12:47:00] <pono> thanks all! good to meet you all and looking forward to working together :)
[12:47:37] <Lyude> you too!
[12:50:18] <mfilion> thanks again for coming pono!

[12:51:19] [disconnected at Thu Jun 27 12:51:19 2024]