[11:00:47] [connected at Wed Feb 7 11:00:47 2024] [11:00:47] [I have joined #xf-bod] [11:00:49] <sima> so you can't do that before you send out the mail [11:00:50] <cmichael> sima, ok, something must not be correct then because I do not see an admin menu [11:01:14] <sima> cmichael, did you update admin rights and membership of elections list already to reflect this year's team? [11:01:28] <sima> you might need to ask someone from last year to do that, or maybe luyde can [11:01:38] <cmichael> sima, huh ? ... apparently I did not lol [11:02:02] <sima> cmichael, that's point 1-3 [11:02:25] <Lyude> hey everyone, role call: alyssa, already got sima and cmichael, anholt, mfilion, rg3igalia, ivyl [11:02:28] <sima> I guess you jumped right to 4 and got volunteered for chair :-) [11:02:33] <rg3igalia> I'm here [11:02:36] * sima waves [11:02:45] <sima> with dripping hair, but I made it [11:02:50] <ivyl> present [11:02:56] <cmichael> sima, yea .. I seem to somehow manage to get volunteered for a lot of things that I've never done before lol [11:03:52] <mfilion> o/ [11:04:01] <Lyude> hehe, so agenda for today: XDC, SFC, EVoC, elections [11:04:28] <sima> cmichael, iirc mfilion was running the show last year, so should have all the leftover keys for you to fix rights [11:04:42] <Lyude> SFC: currently tracy and karen are both busy, I think Karen is dealing with some family issues and tracy is sick - so it may take a little while for things to move forward [11:04:48] <sima> Lyude, maybe quick check that everyone is ok with me going ahead for sponsor hunt for xdc24 with spi [11:05:02] <Lyude> oh yeah, everyone +1 on that? [11:05:04] <sima> but imo not really another option, I should get started [11:05:14] <rg3igalia> sima, cmichael: I think it was me mostly, you can dig up the emails; I followed the wiki more or less without issues [11:05:15] <cmichael> +1 for hunting [11:05:32] <sima> rg3igalia, yeah wasnt sure [11:05:47] <rg3igalia> +1 for sponsorship hunting [11:05:58] <sima> well with spi specifically, just in case there's confusion [11:06:03] <cmichael> rg3igalia, ok, I likely missed a step somewhere and will look at that after the meeting [11:06:08] <ivyl> +1 [11:06:24] <sima> my +1 implied I proposed this ofc [11:06:56] <Lyude> cool, approved then :) (also +1 from me) [11:07:08] <rg3igalia> I'm worried that the transition to SFC is taking over a year, but not worried about going with SPI for sponsorship tracking again :) [11:08:05] <Lyude> rg3igalia: I think things will go a lot faster once sfc folks are back, since we have basically everything else sorted out now [11:08:15] <mfilion> fingers crossed [11:08:17] <Lyude> just seems like we had some unlucky timing [11:09:21] <sima> Lyude, maybe time to ping that thread you started with tracy again? it's been almost 2 weeks since then [11:09:28] <Lyude> cmichael: regarding elections, I think we'll have to update the schedule once like... i thought I mentioned? I thought I sent an email yesterday but I'm suddenly not seeing it [11:09:32] <Lyude> sima: I did last week actually [11:09:36] <Lyude> tht's how I know they're sick :P [11:09:44] <rg3igalia> Lyude: I saw your email, so you did send it [11:09:53] <sima> Lyude, that one is already 12 days ago according to my gmail [11:10:04] <Lyude> ah time flies fast haha, I will poke again then [11:10:07] <cmichael> Lyude, yes, I saw the email and sent out the notification this morning [11:10:17] <Lyude> cmichael: ah cool - we should be good then [11:10:26] <alyssa> Lyude: hi [11:10:46] <Lyude> cmichael: if you need me to handle any of the other steps btw lemme know [11:10:46] <cmichael> Lyude, mostly yes .. am just trying to get step #7 sorted out today .. but apparently I missed/skipped something in between [11:10:55] <cmichael> Lyude, thanks :) [11:11:43] <cmichael> ahhh I found it [11:11:48] <cmichael> it's step #3 [11:11:50] <Lyude> next up is XDC, mfilion did you want to go over that? [11:11:51] <cmichael> which I can't do [11:12:21] <Lyude> cmichael: gotcha, I will make sure you've got access after the meeting [11:12:22] <sima> cmichael, yeah rg3igalia should be able to do that for you [11:12:31] <cmichael> Lyude, thank you :) [11:12:38] <Lyude> assuming I can, I think I have access for tht? [11:12:52] <rg3igalia> I'll look into that after the meeting, cmichael ping me in private to get that sorted out [11:12:59] <Lyude> that works too [11:13:00] <cmichael> rg3igalia, ok [11:13:01] <mfilion> lyude latest on XDC is the email I sent earlier this week, did you receive it? [11:13:19] <mfilion> sorry not earlier this week but late last week (friday) [11:13:25] <sima> I dropped a question on that about budget [11:13:35] <sima> spi doesn't really care, but I think sfc would freak out :-) [11:13:52] <Lyude> ah i see oops! +1 from me for the XDC schedule, so that should be approved :) [11:14:16] <sima> plus we had confusion around budget for xdc23 [11:14:16] <mfilion> yeah I'll get back to you on the amount @sima, wanted to confirm first that everyone was on board with the scheduling first [11:14:51] <mfilion> I started putting the slides together so we have an official proposal in [11:15:20] <cmichael> +1 for the xdc dates [11:15:22] <rg3igalia> we already have 4 +1s on the email thread, plus the one from mfilion himself I assume, so it's already approved? [11:15:29] <Lyude> yes [11:16:13] <Lyude> that just leaves EVoC: we need someone to volunteer to handle administrating the program for this year, would be really good if we could have someone from the board do it - would anyone be willing to? [11:16:46] <sima> mfilion, sounds great [11:16:58] <mfilion> lyude maybe we should wait until after the elections for that? [11:17:00] <rg3igalia> one question regarding the schedule, though: about the third day (hackfest), will we move workshop proposals there (or something along those lines), or will we leave it in a complete unconference format with people to organize themselves, or maybe a shared doc somewhere to propose hacking topics... what's your idea? [11:17:01] <sima> Lyude, do you mean evoc or gsoc? [11:17:13] <rg3igalia> it will be important for people handling the CfP [11:17:14] <Lyude> sima: evoc, but also gsoc yeah [11:17:17] <Lyude> but yeah that's a good point [11:17:45] <sima> is tlwoerner stepping down? I'm honestly not keeping track of *voc [11:17:56] <mfilion> rg3igalia I was thinking the 3rd day would be for everything that isn't talks, i.e. workshops, meetings, hacking [11:18:23] <Lyude> I think they've mostly just been around to help new volunteers out, I don't think they've wanted to handle admining the whole thing themselves (unless I'm misremembering tlwoerner ?) [11:18:33] <sima> mfilion, probably need closing out lightning talks in the evening that day too or so, at least I like that part of workshop/unconference reporting out to the audience [11:19:23] <mfilion> oh right good point [11:19:58] <mfilion> we can have an hour or so recap slot at the end of the day or something like that, for everyone to regroup and summarize the day [11:20:17] <Lyude> so that would mean we'd have an admin sometime at the start of april, would that be soon enough for gsoc/evoc? [11:21:21] <sima> Lyude, I lost context a bit ... who's volunteering? [11:21:34] <rg3igalia> mfilion: sounds good to me, we have to make sure no workshop runs later than 1 hour before the lightning talks slot of that evening, to give people time to prepare slides and present something [11:21:36] <Lyude> sima: ideally I'd like someone on the board to be able to [11:21:45] <Lyude> unless we know someone else off board who'd be willing to handle it [11:21:54] <mfilion> rg3igali +1 [11:21:58] <Lyude> since we've already got a few folks inquiring about evoc [11:22:50] <Lyude> (also will brb) [11:25:27] <mfilion> I have no idea how early we need to start for evoc/gsoc but if April is good enough, then we should wait until after the elections so we have a clear idea of who's available [11:25:49] <Lyude> back [11:26:15] <mfilion> I'm going to be too busy organizing the two confs so I won't be able to help for evoc/gsoc (other than promote on social if needed) [11:26:38] <sima> uh so if we haven't submitted an org application already we've missed gsoc 24 already [11:26:43] <sima> https://developers.google.com/open-source/gsoc/timeline [11:26:54] <sima> deadline for that was yesterday [11:27:08] <Lyude> yeah - I was just about to say [11:27:16] <Lyude> saw that a moment ago :S [11:27:42] <sima> and for evoc we iirc have 2 people asking, so either we tell them "no" or we have someone who runs the show [11:27:58] <Lyude> this is kinda why I want to make sure someone on the board actually has this as their responsibility [11:28:57] <sima> well you don't have to be on the board, thats why we have the separate lists so that board@ membership isn't required [11:29:04] <Lyude> mhm fair [11:29:23] <sima> since past few years the board didn't really do this [11:29:40] <Lyude> siqueira: ^ am I misremembering that this was someting you said you might be interested in at some point? [11:29:55] <Lyude> (if you are around, you may not be since you're not on the board and not here for the meeting lol) [11:31:19] <Lyude> sima: I guess I can talk with siqueira, we could ask tlwoerner but I don't want to make them defacto gsoc/evoc admin since iirc they expressed wanting to hand those responsibilities to someone else. failing that can send out some emails to see if anyone on the list is interested [11:31:50] <sima> yeah iirc we tried to volunteer cmichael :-) [11:32:00] <sima> Lyude, otherwise I guess it's once again on hold :-/ [11:32:15] <sima> Lyude, do we have anything else or can I head of to dry the hair? [11:32:24] <cmichael> sima, yea .. I seem to somehow manage to get volunteered for a lot of things that I've never done before lol ;) [11:32:26] <Lyude> having trouble finding volunteers is more or less te reason I was hoping to get board members :P [11:32:41] <Lyude> sima: I think that's basically it, I'll poke folks today and see [11:34:31] <Lyude> thanks for coming to the meeting everyone! [11:34:48] <mfilion> thanks everyone [11:35:08] <rg3igalia> thanks, bye! [11:37:24] <cmichael> besides myself, how else was "volunteered" ;) for the election committee ? [11:37:31] <cmichael> s/who else [11:37:40] <Lyude> pretty much everyone who isn't running [11:39:46] <cmichael> trying to filter a list of 1400+ users (in order to adjust/verify permissions) ... everyone who isn't running is a bit vague ;) [11:40:02] <Lyude> oH! sorry - i meant everyone on the board who isn't running for reelection [11:40:11] <mfilion> cmichael only you, iyvl, lyude & sima aren't up for election [11:40:18] <mfilion> oops ivyl [11:40:31] <sima> plus usually we add anyone who isn't re-running [11:40:45] <cmichael> mfilion, ok thanks, that helps :) [11:42:13] <sima> cmichael, btw elections page at the bottom has templates for all the mails [11:42:30] <mfilion> yes please make sure to use the right templates [11:42:45] <cmichael> "Make sure that all members of the election committee have access to the membership system" does this mean I need to edit individual permissings on the bottom of the page ?? or is granting "Staff" and "Superuser" enough ? [11:43:19] <mfilion> ivyl are you available to assist cmichael on the elections? [11:43:46] <mfilion> the email sent today says memberships need to be renewed by the 26 but right now none of the memberships have expired so no one can actually renew... [11:44:25] <sima> cmichael, "... by giving them "Staff" and "Superuser" rights on https://members.x.org/admin/auth/user/." [11:44:29] <cmichael> I did use the email template for the message I sent today [11:44:50] <cmichael> sima, yea, but is that enough ? or do I need to edit the actual permissions on the bottom of the admin page ? [11:45:24] <sima> well I dont' have staff access so can't look [11:45:57] <cmichael> admin site has a section at the bottom to edit individual permissions such as "gui | ballot | Can view ballot" [11:46:41] <cmichael> sima, you should now :) [11:46:42] <sima> I don't remember ever having to edit that ... [11:47:08] <mfilion> cmichael you can also ask rg3igalia, he did all the initial setup last year [11:48:09] <sima> cmichael, yeah don't touch that, I have no idea what it does [11:48:30] <sima> just checking the staff/superuser box and unchecking it for everyone who's not on the election committee should be enough [11:48:32] <cmichael> sima, ahh ok thanks :) I wasn't sure so just wanted to double check [11:49:16] <sima> cmichael, I guess add something like "Don't touch anything else" to the docs to clarify that? [11:49:18] <cmichael> only person I can't find (yet) is ivyl [11:49:25] <sima> no one remembers stuff like this for next time around [11:49:30] <cmichael> sima, may be helpful for the future [11:50:00] <sima> cmichael, oh btw there's a nice "Make Admin" button on the members list [11:50:13] <sima> I think that works too [11:50:24] <sima> and if it does, maybe update the docs? [11:50:30] <cmichael> ok, found ivyl and modified [11:50:32] <sima> also need to click "make user" on those that aren't [11:52:11] <cmichael> I think that is everyone who needs staff & superuser [11:55:03] <cmichael> yay, now I have the admin menu on the members page [11:56:08] <cmichael> going to assume it is safe now to create the new membership period ?
[19:23:33] [disconnected at Wed Feb 7 19:23:33 2024]