[11:02:39] [connected at Wed Nov 29 11:02:39 2023]
[11:02:40] [I have joined #xf-bod]
[11:03:12] <Lyude> Ok hi everyone, time for roll call! alyssa, sima, rg3igalia, anholt, mfilion 
[11:03:14] <mfilion> o/
[11:03:18] * sima waves
[11:04:20] <rg3igalia> hi
[11:04:33] <Lyude> So agenda for today: no updates on matrix yet, XDC, GSoC/EVoC, SFC, I think that's it?
[11:04:51] <alyssa> hi
[11:04:52] <rg3igalia> sounds good to me
[11:04:55] <Lyude> SFC: I poked them a little bit ago but didn't get a response, tried poking them again yesterday
[11:05:20] <sima> Lyude, Ann from khr seems to be confused, maybe reply that the ping was for sfc not khr?
[11:05:31] <Lyude> Oh oops! yes I will do tat
[11:05:33] <Lyude> *tat
[11:05:35] <Lyude> **that
[11:06:15] <Lyude> rg3igalia: any updates for XDC?
[11:06:37] <rg3igalia> yes, a couple of minor updates and questions
[11:07:12] <rg3igalia> regarding xdc 2023 videos, we have already gotten them from the streaming provider, but we're still working on processing them to properly split them and upload them to youtube
[11:07:36] <rg3igalia> regarding xdc 2024, the new deadline was nov 1st (I checked with Mark if this was ok) and we're almost 1 month over that
[11:08:10] <Lyude> We were waiting on the proposal from mfilion right?
[11:08:16] <mfilion> rg3igalia sent you an email about that a few days ago, did you receive it?
[11:08:16] <rg3igalia> so naturally, PEI people are asking if there's any news, and a few inviduals have also reached out to find out what's up
[11:08:34] <rg3igalia> yeah, I saw your update
[11:09:02] <mfilion> Lyude yes, it's been taking longer than I hope as the University has been dealing with some problems recently, notably multiple protests related to the war... 
[11:09:15] <rg3igalia> or I think I did, that you're still working on it and you'd be having a call... this week I guess?
[11:09:24] <mfilion> but things are finally moving, I had a call with them this week
[11:10:08] <mfilion> we're looking at doing gst conf & xdc back to back, with possibly even some overlap so all these fdo people can talk to each other in person
[11:10:32] <Lyude> I assume we need to extend the deadline?
[11:10:49] <rg3igalia> the main doubt I have is if we should reply to PEI saying that we have rejected their proposal so far, and if we should officially extend the deadline, as Lyude was saying
[11:11:09] <rg3igalia> I think we should reply to PEI with the rejection unless people are really convinced that they're a real option
[11:11:12] <Lyude> IMO I think we should - it doesn't sound like we are really in a position that we want to take up PEI on their offer
[11:11:17] <Lyude> yeah
[11:11:34] <Lyude> sima, alyssa - ?
[11:11:38] <rg3igalia> I don't think they are because they don't organize anything locally, they leave that up to others
[11:11:47] <rg3igalia> they only offer venues and such
[11:11:58] <sima> yeah imo PEI is no-go
[11:12:33] <mfilion> also, speaking of next year, I wanted to ask - at last month's meeting we discussed possibly changing the format to have 2 days of talks and 1 day of meetings/workshops/hacking. would we be open to trying that for next year?
[11:12:47] <sima> I guess we could reply to them that we're still looking, but since they don't have an organizer team it's pretty much absolute last resort
[11:13:03] <Lyude> mfilion:  I think I would be open to such a change if others are on board
[11:13:41] <sima> mfilion, would it impact room reservations? if not we can decide that later on imo ...
[11:13:48] <alyssa> agree with rg3igalia that PEI isn't really feasible
[11:14:03] <alyssa> given none of us are there
[11:14:08] <rg3igalia> sima: I think that would cause a small headache for them, reserving those dates and talking to venues and hotels, and we should be more direct and tell them that we reject them; I would prefer not to have an onsite XDC than having it at PEI with the current conditions
[11:14:33] <sima> rg3igalia, yeah makes sense, +1 from me to just reject
[11:14:38] <alyssa> +1
[11:14:49] <sima> I thought they had just a list of options, and not anything reserved yet
[11:14:55] <ivyl> +1 to reject
[11:15:03] <alyssa> mfilion: i'm open to the nwe fomrt
[11:15:06] <alyssa> new format
[11:15:07] <ivyl> I'm interested in trying out the new format.
[11:15:26] <Lyude> mfilion: thoughts on rejection btw?
[11:15:28] <rg3igalia> I'm also interested, I think it would be fine
[11:15:40] <mfilion> @sima yes and no, I can always adjust but if I'm able to get the venue and do back to back confs, having only talks in day 1 & 2 would leave room in the venue on those days for co-locate the gstreamer hackfest at the same time, which could be interesting from a discussions standpoint
[11:16:23] <sima> mfilion, ah yeah if you want to co-locate gstreamer for the hackfest that sounds really good
[11:16:30] <mfilion> an fdo palooza lol
[11:16:38] <mfilion> nice ok
[11:16:53] <sima> I was more thinking if we do the hackfest as xdc only, we'd probably need the big room still just to accommodate everyone, and so wondered why we need to decide now
[11:17:05] <sima> but imo trying this out simply to co-locate with gstreamer is more than reasons enough
[11:18:18] <Lyude> mfilion: poke?
[11:20:05] <mfilion> oh that's what I meant, talks on day 1 & 2, hackfest/meetings/workshops on day 3
[11:20:21] <mfilion> but during the talks on day 1 & 2, I would have room to host the gstreamer folks
[11:20:39] <mfilion> (and on the two days prior to XDC, they would have their conf)
[11:21:11] <mfilion> so the discussions I have with the venue is to rent it all out for 5 days
[11:23:06] <mfilion> I'm also in talks with the VLC people too, to co-locate VDD with GSt Conf (to bring all the multimedia people together), so its not a simple 5 days lol
[11:24:34] <sima> rg3igalia, btw do we have the xdc23 tally?
[11:24:46] <Lyude> mfilion: sorry to keep poking, did you want to vote +1 on rejecting PEI's proposal?
[11:25:48] <rg3igalia> sima: I think we do, but that's being handled by Sam, he'll get in touch with us
[11:26:30] <mfilion> @lyude I agree with everyone here but didn't know if I should/could vote on it myself, seeing as I'm working on my own proposal?
[11:26:38] <Lyude> oh oops haha
[11:26:42] <Lyude> yes you're right good point
[11:27:34] <Lyude> oh wait i miscounted the +s anyway
[11:27:35] <Lyude> so approved
[11:28:21] <Lyude> I guess that's it for the meeting then unless anyone has anything I missed
[11:28:51] <sima> Lyude, oh for next one maybe, need to get the election committee going and start the process
[11:29:02] <Lyude> oh yep, gotcha
[11:29:08] <sima> ideally we manage to send out the heads-up mail this year still
[11:31:14] <mfilion> once again there's only 4 people who aren't up for election so the committee should be simple to setup
[11:32:06] <rg3igalia> I'll reply to PEI
[11:32:23] <Lyude> thank you!
[11:38:00] <anholt> here now, this start time is incompatible for me.  +1 to rejecting PEI, I honestly thought we'd done that a year ago.
[11:41:33] <rg3igalia> we rejected them but they still submitted again
[11:41:52] <rg3igalia> I think we told them to submit a new proposal just in case, but they basically submitted the same
[11:43:15] <rg3igalia> in the email, should I explain the reasons for the rejection?
[11:45:10] <sima> rg3igalia, I'd write a boiler that we looked into finding an organizer team for that location but couldn't, so they're not feeling to bad about us delaying for months
[11:45:21] <sima> *boilerplate
[11:45:33] <rg3igalia> ok, sounds good, thanks!

[16:28:06] [disconnected at Wed Nov 29 16:28:06 2023]