[11:59:44] [connected at Wed Aug 23 11:59:44 2023]
[11:59:44] [I have joined #xf-bod]
[12:00:34] <Lyude> Hey everyone, time for roll call! alyssa, sima, ivyl, anholt, mfilion, rg3igalia
[12:00:43] <ivyl> present(-ish)
[12:00:43] <alyssa> ack
[12:01:02] * sima waves
[12:03:39] <Lyude> Anyone else around? o-o
[12:05:37] <Lyude> I guess we can at least go through the agenda and put any votes to email if we have to - this might end up being somewhat of a short meeting though. Agenda for today: XDC updates, GSoC/Outreachy updates, SFC, Matrix, and CoC training
[12:05:41] <sima> I guess if we don't get quorum need to at least make sure evoc folks are up to date on the paperwork hold up
[12:05:51] <sima> ivyl, tlwoerner ^^ ?
[12:05:52] * anholt here
[12:05:58] <Lyude> oh we got quorum now :)
[12:06:10] <sima> Lyude, evoc for the agenda I guess
[12:06:36] <ivyl> sima: definitely, the spi paperwork fiasco is bad :-(
[12:06:50] <Lyude> ah whoops, meant to type EVoC there as well :P. So no updates for matrix from my side quite yet, regarding SFC: I'm going to do some more poking today, SPI has been very unresponsive here
[12:07:25] <sima> Lyude, I did connect them to spi for the paperwork list, but I think the spi secretary is on vacations or something
[12:07:45] <sima> Lyude, maybe need to make a ticket with spi president for this? not sure whether the secretary was the right one
[12:08:02] <Lyude> sima: yeah maybe, I will definitely try that today as well
[12:08:16] <tlwoerner> i don't have any gsoc/evoc updates. gsoc is ticking along and everything is bogged down wrt evoc
[12:08:18] <sima> iirc you're on that thread with tracy too
[12:08:23] <Lyude> Yep
[12:08:35] <sima> tlwoerner, intern/mentor are aware we're on hold?
[12:09:11] <sima> btw I checked and the last evoc was 2019 and done as an spi expense without any due process/contract
[12:10:55] <Lyude> Do we want to go over the EVoC stuff btw?
[12:12:23] <Lyude> Or is it basically just we're held up
[12:13:11] <ivyl> We are basically held up while SPI figures out how to handle payments and what type of contract would be best.
[12:13:20] <sima> yeah we're just held up, need to make sure everyone knows especially mentor/intern
[12:13:47] <sima> since atm there's no way for us to pay
[12:14:42] <Lyude> eesh, I'm definitely going to up priority (kinda was getting higher priority anyway with XDC getting closer anyway…) with poking them then :s
[12:15:04] <Lyude> This has happened way too many times with SPI
[12:15:07] <ivyl> I've asked them to expedite this, but the response was not very helpful.
[12:15:34] <sima> Lyude, yeah I think more poking is going to be counterproductive
[12:15:42] <Lyude> gotcha
[12:15:47] <sima> Lyude, probably better to make sure sfc knows we do this, and to have a contract ready
[12:16:00] <sima> probably simplest we reuse the outreachy one with payment adjusted for evoc
[12:16:19] <sima> if we can, without the mentor contract, but that's up to sfc
[12:16:37] <sima> Lyude, do you take that task? I'm not sure we made that super clear in all the sfc discussions
[12:17:11] <Lyude> sima:  you mean just finding the contract and adjusting for SFC?
[12:17:39] <Lyude> regarding student payments I mean
[12:17:42] <sima> Lyude, making sure sfc knows we do evoc and has "make sure we have evoc contracts" as part of their task list for taking us in
[12:17:52] <sima> or whatever they want to do
[12:17:53] <Lyude> ahh. yeah I can totally do that
[12:18:30] <sima> I think we did talk about the standard conference stuff and they have all that sorted already iirc
[12:21:13] <Lyude> Gotcha. BTW, on other updates: sima reminded me about CoC training. ivyl: we actually have had most of the board members go through this, and I can book an appointment with you through SPI if you'd like and have a date that would work for you ( https://otter.technology/code-of-conduct-training/ is who we go through, and they've got available dates listed there)
[12:21:59] <ivyl> I did the training a few years back.
[12:22:06] <ivyl> X.Org sponsored it
[12:22:10] <sima> hm we seem to forget about this routinely, should I add that to the new director onboarding list?
[12:22:21] <ivyl> but I don't mind taking a refresher
[12:22:21] <Lyude> ivyl:  oh! ok haha
[12:22:28] <sima> https://www.x.org/wiki/BoardOfDirectors/Duties/ <- this one here I mean
[12:22:31] <Lyude> yeah that's totally up to you, I can still book an appointment if you want 
[12:23:41] <sima> I guess could also put the question of CoC team volunteers into the room
[12:23:45] <ivyl> I think a refresher could be nice. It was many years ago that I went through it. I'll figure out what dates work for me some time next week.
[12:23:54] <sima> also I added a line for that to the Duties wiki page
[12:23:58] <Lyude> ah right - yeah, we need volunteers to help do CoC stuff for XDC
[12:24:13] <Lyude> Would anyone be interested in doing that?
[12:24:18] <sima> Lyude, that too, but usually we figure that out closer to the conference
[12:24:22] <Lyude> ah right haha
[12:24:23] <sima> I meant the fd.o coc team
[12:25:20] <Lyude> I guess that's basically it if we don't have any other topics
[12:26:04] <Lyude> Thanks for coming everyone!
[12:26:53] <ivyl> o/

[15:40:19] [disconnected at Wed Aug 23 15:40:19 2023]