[11:16:27] [connected at Wed Dec 14 11:16:27 2022]
[11:16:28] [I have joined #xf-bod]
[11:16:40] <danvet> \o/
[11:16:50] <Lyude> good old /etc/hosts :)
[11:16:56] <danvet> lol
[11:17:56] <alyssa> oh boy
[11:18:18] <Lyude> Anyway, meeting agenda for today - Matrix/Not-twitter - we have the answer to what domain to use so I just need to make the account, and I still need to ask about the matrix stuff (these last two weeks have been a bit chaotic for me). XDC 2022, XDC 2023, and I guess the by-laws if we have anything to go over with those?
[11:18:58] <danvet> well I think we should vote or something and ship this thing
[11:19:16] <danvet> maybe still some time to start contacting sponsors this year, but a bit late
[11:19:19] <alyssa> I vote yes
[11:19:22] <alyssa> what am I voting to?
[11:19:24] <alyssa> :p
[11:19:38] <danvet> at least I think after the heated arguing with mfilion 2 week ago we're sorted I think
[11:20:11] <danvet> xdc23 in la coruna, and then try to get xdc23 with the bid mfilion is working with mbitiion (also in europe but oh well)
[11:20:36] <Lyude> danvet: fine by me, I think I had exactly one more change I'm missing in that document but I've got to look again and see wht it was. I don't think it was anything major though
[11:20:38] <danvet> oh also with the ask to please try to move the date to a better one, if possible
[11:20:50] <mfilion> yes please
[11:21:03] <danvet> Lyude, is this related to xdc?
[11:21:14] <Lyude> danvet: ah sorry, was related to the by-laws
[11:21:19] <Lyude> (I assume that's what you meant by shipping it?)
[11:21:22] <rg3igalia> we've contacted the venue regarding dates but still don't have an answer
[11:21:25] <danvet> Lyude, nah ship xdc
[11:21:29] <Lyude> oooooooh ok
[11:21:37] <Lyude> yes we should definitely do that no argument :)
[11:22:07] <Lyude> Do we want to wait for the dates before doing that or just go ahead and say the dates are TBA?
[11:22:15] <danvet> so summary: xdc23 in la coruna with hopefully fixed dates, xdc24 aiming for mbition and mfilion is on the hook
[11:22:23] <danvet> imo go ahead
[11:22:43] <danvet> but also we're late enough in this year that it kinda doesn't matter for sponsor search
[11:23:02] <danvet> so if every else wants to drag this on for a bit more, *shrug*
[11:23:03] <Lyude> I'm fine with just announcing then :)
[11:23:14] <danvet> Lyude, oh for agenda (and bylaws), need to get the election committee going
[11:23:20] <Lyude> +1 from me, alyssa / mfilion ?
[11:23:24] <rg3igalia> waiting for the dates can take a bit long (maybe we won't have an answer before the end of the year), so I'd advice to go ahead on the vote
[11:23:30] <danvet> usually we kick of the process late in the old year
[11:23:52] <mfilion> what vote rg3igalia?
[11:23:56] <danvet> since it tends to take forever anyway
[11:24:12] <danvet> <danvet> so summary: xdc23 in la coruna with hopefully fixed dates, xdc24 aiming for mbition and mfilion is on the hook <- this is what I proposed we vote on
[11:24:25] <mfilion> well we already voted for xdc23
[11:24:28] <danvet> and I guess what Lyude seconded
[11:24:32] <danvet> mfilion, did we?
[11:24:33] <mfilion> 5 votes for via email, on a possible 6
[11:24:35] <rg3igalia> sorry, I meant announcement 🤦
[11:24:39] <Lyude> danvet: gotcha, just send an email to the board about that then. Anyone here want to volunteer while we're meeting?
[11:24:54] <mfilion> and for xdc24, why vote?
[11:25:03] <danvet> oh crap I missed that
[11:25:06] * danvet hides in shame
[11:25:36] <danvet> Lyude, usually it's all directors that dont run for elections
[11:26:32] <Lyude> I'm running in this election so I probably can't do the thing then, I think ... x.org come on don't do the-oh ok you're loading now
[11:26:41] <danvet> so anholt_ mfilion alyssa rg3igalia plus anyone who decides to not rerun
[11:26:48] <danvet> and one of them gets to volunteer for running the show
[11:27:07] <danvet> I'm still planning to re-run, so it's not me :-)
[11:27:08] <Lyude> So it would be me, danvet, mdnavare, and samuelig running
[11:27:31] <danvet> https://www.x.org/wiki/BoardOfDirectors/Elections/ <- Election Process
[11:27:39] <rg3igalia> samuelig is not here, but I think he plans not to re-run, he'll have to confirm
[11:27:39] <danvet> for our gloriously beaurocratic voting process
[11:28:08] <danvet> also since we want to get the bylaws through, election committee really needs to be on top with reminders everywhere
[11:28:13] <danvet> or we wont get quorum
[11:28:18] <danvet> for the bylaw change
[11:29:48] <Lyude> Also, might as well since it's very quick: XDC2022 update from samuelig, nothing really. still waiting to hear back from the venue on the final bill
[11:30:23] <Lyude> XDC2023 stuff we just went over of course 
[11:31:20] <Lyude> anyway, anholt_ (feel free to respond later since I assume you're MIA) rg3igalia and alyssa would you be up for being on the election committee?
[11:31:34] <rg3igalia> I would, yes
[11:32:32] <mfilion> I can help too, no idea what's needed though lol
[11:32:53] <Lyude> mfilion: pretty much everything is on the document that danvet linked, I've also done it before so I can always answer questions
[11:33:19] <danvet> the biggest one is calling in favors and nagging people so you have enough candidates
[11:33:36] <danvet> and this year, running a proper soviet voting scheme to get to very high turnout
[11:33:44] <danvet> because otherwise no way we'll get the bylaws through
[11:34:16] <danvet> there's also some hilarious corner cases on the member website
[11:34:31] <danvet> like as soon as you revoke the current membership last year's result page crashes
[11:34:37] <danvet> because the internal validation logic is busted
[11:34:42] <danvet> or at least was, last time I've done it
[11:35:00] <Lyude> oh right, you also can't not vote for someone. usually we've poked mupuf to fix this sort of thing
[11:35:19] <danvet> Lyude, oh we have a evoc request pending that I think is falling through all the cracks?
[11:35:24] <alyssa> Lyude: on paper yes
[11:35:26] <danvet> since no one seems to be tracking these
[11:35:31] <Lyude> danvet: right thank you for reminding me aboutthat
[11:35:55] <Lyude> yeah I'm not really sure what to do about that one, siqueira and tlwoerner do either of you happen to be around atm?
[11:35:55] <alyssa> in practice I'm not sure I have any spare bandwidth between now and April which would make me of dubious use for an election of this importance
[11:35:58] <alyssa> so unsure
[11:36:23] <mupuf> Lyude: ah, right, I should fix this before the next election
[11:36:37] <mfilion> cool ok, I can look at the election stuff with rg3igalia. 
[11:36:58] <mfilion> danvet you're much better than I am at finding candidates though lol
[11:37:01] <danvet> mupuf, yeah the "no ranking" and "busted old results" would be nice if you can fix them
[11:37:05] <Lyude> alyssa: tbqh it's pretty low effort, also with mfilion and rg3igalia looking at things it's likely they'd be able to handle a lot of it if you don't end up having time
[11:37:17] <mupuf> danvet: busted old results?
[11:37:19] <alyssa> Lyude: Fair enough. +1 then what the hell
[11:37:19] <danvet> mfilion, oh since I run now I'm kinda biased to not find any :-P
[11:37:24] * anholt_ back now
[11:37:26] <danvet> mupuf, let me check
[11:37:37] <anholt_> I can be on elections committee, but I feel like I'm barely finding time for treasurer so I can't chair.
[11:38:06] <Lyude> danvet: tbh with the EVoC thing I wonder again if we should have a board position for GSoC/EVoC stuff
[11:38:09] <danvet> mupuf, https://members.x.org/ballot/1/admin nice validation splat on this one
[11:38:12] <alyssa> anholt_: this is your regularly scheduled reminder that we are extremely grateful for your treasurer work
[11:38:17] <danvet> Exception Value:  
[11:38:17] <danvet> The count of votes cannot be greater than the total amount of votes
[11:38:20] <alyssa> thank you and don't sweat the rest
[11:38:34] <danvet> if you validate this, you need to validate it against the member period that was valid at that time
[11:38:37] <danvet> not the current one
[11:38:48] <mupuf> yeah, pretty sure I did it
[11:38:51] <danvet> so every time we create a new one, most of the old results go boom
[11:39:06] <danvet> at least that's what I suspect is going on, I haven't dug in
[11:39:06] <mupuf> I hope this is that though :D
[11:39:17] <mupuf> as it would be very easy to fix
[11:39:38] <danvet> mupuf, yeah for the most recent election (before the new membership starts) it's all fine&nice
[11:39:51] <tlwoerner> hello. wrt evoc i'll take a look at it. it looks like Karol has agreed to mentor, but they don't have a project/topic and no proposal yet. i can get on it and get them to do those
[11:40:05] <tlwoerner> at that point i guess the bod has to vote and we go from there
[11:40:09] <mupuf> well, that seems suspicious :D You may be right here :)
[11:40:17] <Lyude> tlwoerner: oh awesome thanks! just let us know when we need to vote and I can handle nagging people
[11:40:27] <tlwoerner> Lyude: okay
[11:41:38] <Lyude> I guess that's basically it unless we've got any other stuff w/r/t election to talk about
[11:43:33] <mfilion> are we really going to have a meeting on the 28th?
[11:45:01] <mfilion> I'll be off that week, as is the case for most people here (not much happens between christmas & new year's)
[11:45:26] * rg3igalia tempted to say yes to pull a prank (Dec 28th is "prank day" in Spain)
[11:46:40] <mfilion> lol
[11:46:58] <tlwoerner> rg3igalia: is that instead of, or in addition to, a prank day on April 1?
[11:46:58] <rg3igalia> instead of
[11:46:59] <alyssa> rg3igalia: q malvado :P
[11:47:30] <rg3igalia> more info in the penultimate paragraph here: https://en.wikipedia.org/wiki/Massacre_of_the_Innocents#Feast_day
[11:50:51] <tlwoerner> as i'm not on the board, i don't think i get evoc@ emails, so i missed Antonio's proposal
[12:00:05] <danvet> tlwoerner, hm should probably add you there, that's why we have it ..
[12:00:06] <danvet> if you want
[12:02:22] <danvet> tlwoerner, twoerner at gmail is on there already?
[12:02:29] <danvet> and karolherbst
[12:11:47] * anholt_ votes for no meeting on the 28th
[12:13:22] <tlwoerner> danvet: thanks for looking into it. i'll have to go figure out where that email went
[12:27:04] <danvet> yeah I'm not going to be around on 28th really :-)
[14:52:39] <Lyude> oh right I forgot
[14:52:42] <Lyude> yeah no meeting on the 28th
[14:53:05] <Lyude> ( mfilion anholt_ danvet mdnavare rg3igalia samuelig )

[14:54:07] [disconnected at Wed Dec 14 14:54:07 2022]