[12:07:32] [connected at Wed Oct 19 12:07:32 2022]
[12:07:32] [I have joined #xf-bod]
[12:08:38] <Lyude> Hey everyone! role call time, so far I've already got mfilion, alyssa and rg3igalia 
[12:09:47] <samuelig> Hi
[12:09:58] <Lyude> danvet, mdnavare, anholt 
[12:10:04] <Lyude> samuelig: oh hey! are you going to be able to attend today
[12:10:41] <danvet> oops sry
[12:10:42] <samuelig> Well that is supposing too much . I will try to participate 
[12:10:43] <danvet> around now
[12:10:51] <Lyude> samuelig: ah, no problem either way
[12:12:01] <Lyude> For the agenda today we have: Office elections, XDC2022/XDC2023 (unsure if news on either). Am I missing anything?
[12:13:55] <Lyude> I guess we can go with officer elections, although tbh it seems like anholt and mdnavare are missing
[12:14:14] <alyssa> Regular officer elections or related to SFC?
[12:14:22] <Lyude> alyssa: no just regular office elections
[12:14:24] <alyssa> ack
[12:14:26] <Lyude> *officer
[12:14:34] <danvet> Lyude, I guess also keeping the sfc stuff moving
[12:14:37] <alyssa> I vote anholt for treasurer again, is that a choice? ;)
[12:14:42] <danvet> or are we waiting for another draft from sfc?
[12:14:51] <mdnavare> Hi All joining late
[12:14:55] <mfilion> +1 for anholt/treasurer
[12:14:56] <danvet> alyssa, it's a bit unfriendly in absence
[12:15:03] <alyssa> danvet: that was the ;) yes
[12:15:08] <danvet> unless anholt confirmed to rerun upfront
[12:15:19] <Lyude> danvet: I fell a little bit out of the loop after XDC but I can start taking a look at it again today
[12:15:28] <Lyude> mdnavare: no problem
[12:15:40] <Lyude> i guess we can get secretary out of the way: I'm happy to keep being secretary
[12:15:45] <alyssa> Woop
[12:15:50] <danvet> Lyude, I think if we're close on a good draft it would be good to bake it into a series of commits in a git branch with each commit explaining the reasons
[12:15:58] <danvet> kinda like the comments that have been floating around in the doc
[12:16:05] <Lyude> danvet: sgtm
[12:16:11] <danvet> and then get that checked with sfc and then share with members
[12:16:21] <danvet> at least how we've done it in the past
[12:16:41] <danvet> Lyude, +1 for you being secretary, and thanks a looooooot for all the work you put in
[12:16:55] <mdnavare> yes +1 for Lyude to be our awesome secretary!
[12:17:00] <mfilion> same, +1
[12:17:07] <samuelig> +1
[12:17:08] <rg3igalia> +100
[12:17:13] <alyssa> +1
[12:17:53] * anholt just showed up
[12:18:26] <anholt> I think I'm up for treasurer through sfc transition, but I really want out
[12:19:54] <alyssa> understandable
[12:20:02] <rg3igalia> Can we vote now for continuation and vote again later after the transition?
[12:20:23] <Lyude> I don't have a problem with that if everyone else is OK with that
[12:20:24] <alyssa> I assumed we'd have to anyway given the roles all change
[12:20:32] <alyssa> with the proposed bylaw anyway
[12:21:09] <danvet> alyssa, it should be roughly the same role under different names
[12:21:30] <alyssa> fair enough
[12:21:31] <danvet> I think with spi we just did a wash-up vote for continuity or something
[12:21:51] <danvet> anyway I'm veeeery happy to have anholt for another year of helping out chasing sponsors
[12:22:02] <danvet> thanks a lot for all your work this year
[12:22:08] <alyssa> ++ <3
[12:22:21] <mfilion> indeed, thank you anholt!!
[12:23:45] <Lyude> +1 from me
[12:23:59] <danvet> +1
[12:24:10] <rg3igalia> +1 and thanks, indeed!
[12:25:06] <samuelig> +1. Thanks a lot!
[12:25:27] <alyssa> +100
[12:25:32] <Lyude> cool! That just leaves XDC2022 (e.g. presentations getting posted for 2022) and XDC2023, do we have any updates on this?
[12:26:18] <mfilion> did you receive any proposals for 2023?
[12:26:38] <samuelig> I working on one. Should be ready at the end of the month
[12:26:55] <Lyude> mfilion: small chance it could still be pending in my email (I'll double check) but I don't think so
[12:27:05] <rg3igalia> Videos have been split by Arek and uploaded to YouTube, I can review if any slides are missing and nag the presenters 
[12:27:23] <rg3igalia> Talking about XDC 2022, sorry
[12:27:31] <samuelig> No XDC 2023 proposals received yet. There is another proposal that might send it as well 
[12:27:34] <Lyude> that's fine (you probably need to nag me for my slides i haven't uploaded them yet)
[12:27:39] <Lyude> lyude upload your slides
[12:28:38] * alyssa texts lina
[12:28:57] <Lyude> that's pretty much it then unless I missed anything!
[12:29:00] <samuelig> Regarding XDC 2022 streaming stats, we got like 40-60 on average (one talk with 200+ viewers) the first day. The rest  of days were like 20-30. I am talking by memory
[12:29:14] <Lyude> oh-sorry samuelig feel free to finish
[12:29:43] <samuelig> Attendance in person, I did a wild calculation. It was like 50-60 ppl 
[12:29:58] <samuelig> At any time, first day more
[12:30:05] <mfilion> samuelig at one point we had around 80 in the room
[12:30:16] <mfilion> (on day 1)
[12:30:50] <samuelig> Yup, first day was like that. The 2nd and 3rd in the 50s 60s range
[12:30:55] <mfilion> yep
[12:31:35] <samuelig> In general people was happy with the organization, streaming was fine. No issues to mention in the place
[12:31:44] <samuelig> Great job from organizers!
[12:31:45] <alyssa> samuelig: 200+ was Lina i assume? :p
[12:32:09] <samuelig> Lina and you! Don’t remove credit from you hahaha
[12:32:14] <samuelig> Yes it was that one
[12:32:36] <alyssa> Bah we all know they came for the anime girl, not me :p
[12:32:58] <samuelig> Well and sorcery from you… you never disappoint hahaha 
[12:33:11] <alyssa> o:)
[12:33:39] <alyssa> judging by twitter she just fixed glamor on asahi
[12:33:44] <alyssa> very happy i did not have that job
[12:34:04] <mfilion> Streaming was fine but we need to make sure next year we have access to the mic system, so the catchbox mic is connected to the live stream
[12:34:10] <samuelig> For the rest of conferences colocated, I cannot speak. But I think it was a good idea
[12:34:35] <Lyude> mfilion: yeah, next time I might offer to bring an XLR splitter (or any other audio equipment) we need just in case something like that comes up
[12:34:36] <samuelig>  mfilion: got it
[12:34:42] <mfilion> Not great not being able to hear questions on the live stream, and not all speakers repeated the questions
[12:35:00] <rg3igalia> +1 on mfillion, but that was the only problem, the rest was really nice
[12:36:22] <alyssa> major thanks to the organizers <3
[12:36:27] <alyssa> xdc was great we should do it again
[12:36:29] <Lyude> yeah! thanks ♥
[12:36:29] <alyssa> next year, maybe? :-p
[12:36:34] <Lyude> hehe
[12:36:41] <mfilion> Also, while it was good to combine topics in the program, we should try to spread out some of the "higher level" talks on all days. Most of the deep technical talks were all on Day 2 and 3 (at least that was my impression)
[12:37:01] <Lyude> yeahh that's probably a good point tbh, would keep people from leaving earlier
[12:37:09] <alyssa> mfilion: yeah I mean
[12:37:17] <mfilion> Also, not sure if anyone noticed, but we had zero signage highlighting our sponsors
[12:37:20] <alyssa> NVK was day 1 and that was the only talk that mattered
[12:37:23] <mfilion> Like not one logo whatsoever
[12:37:27] <danvet> mfilion, in the past we put some wild card talks on other days, this year seems to not have worked out so good
[12:37:29] <alyssa> it was a nice change of pace
[12:37:44] <alyssa> refreshingly non-corporate
[12:37:46] <samuelig> Mfilion: I notice that as well
[12:37:54] <danvet> mfilion, yeah the lack of logo on stage was a bit thin
[12:38:03] <Lyude> oh sheesh i didn't even notice that :s
[12:38:09] <danvet> do we need to update the RFP to encourage that more?
[12:38:14] <Lyude> I guess so
[12:38:16] <rg3igalia> Me neither
[12:38:16] <samuelig> I think so
[12:38:17] <daniels> Lyude: (should agenda incorporate the X0rg trademark-infringey person?)
[12:38:18] <mfilion> Yes please
[12:38:24] <samuelig> Will update it tomorrow 
[12:38:24] <Lyude> daniels: oh yeah right
[12:38:26] <mfilion> Also - We need to make it absolutely clear to whoever is hosting that THEY are organizing the event
[12:38:33] <danvet> daniels, seems 10 years history, we seem a bit late?
[12:38:36] <danvet> or was it recently renamed
[12:38:38] <alyssa> daniels: oh yeah maybe they want to host xdc2023 in italy then?
[12:38:49] <alyssa> I mean, they already have the signage ready to go, how much work could it be
[12:38:51] <rg3igalia> Were sponsors present in the stream background/borders?
[12:39:00] <danvet> rg3igalia, yeah that was all nice
[12:39:08] <samuelig>  rg3igalia: yes
[12:39:09] <mfilion> Yes they showed up in the stream, thankfully
[12:39:22] <rg3igalia> 👍
[12:39:33] <danvet> mfilion, Lyude I'm editing the RFP rn
[12:39:34] <Lyude> I guess https://github.com/X0rg what do we want to do about this lol
[12:39:55] <samuelig> It using our name and logo
[12:40:10] <Lyude> yeahh, I'm thinking we should just report it
[12:40:23] <samuelig> If that person clone our repos and do shitty stuff, people might think it is official 
[12:40:33] <danvet> https://cgit.freedesktop.org/wiki/xorg/commit/Events/RFP.mdwn?id=263b212f0b26f148f1441c2e7fdbb0fa86b65ff9 <- good enough?
[12:40:37] <alyssa> Oh yikes I thought this was about the shopping mall 
[12:40:47] <Lyude> alyssa: yeah i thought it might be something like that at first lol
[12:40:55] <alyssa> yes GitHub is a lot more concerning
[12:40:56] <Lyude> the shopping mall is cool though that's just too funny
[12:41:02] <Lyude> this is less funny
[12:41:08] <mfilion> so yeah regarding my comment about hosts knowing they are organizing
[12:41:14] * rg3igalia gotta go pick up kids
[12:41:15] <alyssa> danvet: ack
[12:41:18] <mfilion> On-site the Codeweavers people were a bit surprised that they had to take care of XDC, they thought X.Org was sending people and they were going to focus on WineConf
[12:41:27] <Lyude> I will just go ahead and report it to see what happens
[12:41:29] <samuelig> danvet: ack
[12:41:52] <danvet> mfilion, oh really?
[12:41:54] <mfilion> yep
[12:42:01] <danvet> that's a bit surprising given that ivyl organized a few xdc beforehand
[12:42:07] <samuelig> mfilion: I think the rfp is clear about it
[12:42:14] <mfilion> that comment didn't from ivyl obviously
[12:42:26] <samuelig> Oh, ok
[12:42:26] <mfilion> I don't want to put anyone on the spot
[12:42:46] <daniels> danvet: wayback machine says no later than 2018
[12:42:51] <Lyude> hm. do we want to do a trademark policy thing or DMCA? it seems like github only gives those two options
[12:42:52] <danvet> mfilion, yeah the RFP is about as clear as it gets
[12:42:56] <mfilion> but still, some said they didn't expect to have too do "this much" for XDC
[12:43:13] <danvet> after the 1st sentence explaining what RFP this is, the 2nd, in BOLD says that Xorg board wont organize shit at all
[12:43:21] <mfilion> right ok, so just an internal comms issue, not on our end
[12:43:39] <mfilion> Oh also
[12:43:41] <danvet> like if someone submitted a bid and failed at reading comprehension on that, I can't help them
[12:43:42] <mfilion> sorry had notes here lol
[12:43:56] <danvet> I mean it sucks and we need to make sure there's no such surprises, but I'm not sure what more we can do
[12:44:02] <mfilion> should we make it clear that the breakout rooms should be as close as possible to the conf room??
[12:44:07] <mfilion> it was so damn far
[12:44:07] <alyssa> Lyude: trademark, assuming we do hold X.org trademarks?
[12:44:12] <danvet> alyssa, lol
[12:44:15] <alyssa> (I thought we did but I also don't understand all the domain drama)
[12:44:16] <Lyude> alyssa: that's the problem, I'm not sure we do
[12:44:18] <alyssa> right okay
[12:44:20] <danvet> not registered at least afaik
[12:44:26] <Lyude> https://docs.github.com/en/site-policy/content-removal-policies/github-trademark-policy fwiw
[12:44:28] <danvet> but you can still claim unregistered trademark I think
[12:44:48] <Lyude> they do ask for a trademark registration number but I guess we can still try filing a report anyway
[12:45:23] <alyssa> new approach
[12:45:35] <alyssa> snag up fd.o trademarks, rebrand ASAP, and pretend we were never x.org
[12:45:37] <alyssa>  /s
[12:45:54] <Lyude> i mean tbh i would like us to move more strongly towards fd.o branding post spi if people are ok with it
[12:46:09] <Lyude> (we do obv. need to hold the trademarks for old stuff though regardless)
[12:46:27] <Lyude> Note: A federal or international trademark registration number is required. If the name you are reporting is not a registered mark (e.g., a government agency or non-profit organization), please let us know:
[12:46:42] <Lyude> ok so it seems like this is the correct route then
[12:47:30] <Lyude> mfilion: and yeah - tbh I think it was probably just an oversight from not having ever hosted 3 cons at once
[12:47:59] <mfilion> which part?
[12:48:04] <mfilion> the breakout room?
[12:48:34] <Lyude> the very far breakout room yeah, sorry I meant oversight as in we might want to add something to the rfp just to make sure
[12:49:21] <mfilion> yeah I think we should
[12:49:29] <mfilion> quite a few people commented on it lol
[12:49:42] <mfilion> I mean it was in another building, two floors down haha
[12:50:00] <Lyude> yeah half the time I even forgot it was there
[12:50:37] <Lyude> I think that's basically it then unless anyone has anything else
[12:50:39] <mfilion> and what about the door being locked all the time, is that worth noting for next year?
[12:50:51] <mfilion> so annoying having to enter a code each time 
[12:51:29] <alyssa> I'm of two minds about that
[12:51:36] <danvet> mfilion, so I just got some more private rants from other folks, and it seems like this years "what should we improve for next year" xdc feedback boils down to "make sure the organizers bother to read the RFP"
[12:51:57] <danvet> since there was apparently a _ton_ of stuff that caused surprises, not just the "oops we have to organize this"
[12:52:03] <alyssa> I guess it's not meaningfully more secure but not having random people wander in is nice.
[12:52:05] <mfilion> see lol
[12:52:16] <alyssa> but maybe they wouldn't happen anyway and is just theatre
[12:52:39] <mfilion> haha you mean the boxers? that was something
[12:53:31] <Lyude> I guess next time we accept RFPs it might be worth actually having a meeting with them to make sure that they understand everything in the RFP
[12:53:56] <mfilion> yeah definitely
[12:54:53] <Lyude> I think that's basically it for the meeting then since we're getting close to time, unless I missed anything?
[12:55:40] <mfilion> we didn't talk much about SFC?
[12:56:32] <Lyude> mfilion: is there much to go over? we did go over the basic next steps to keep things moving a bit earlier up
[12:56:44] <mfilion> oh sorry ok, missed that
[12:56:47] <Lyude> haha bp
[12:56:50] <Lyude> *np
[12:57:33] <mfilion> right ok, I guess we're done then lol
[12:57:53] <Lyude> thanks for coming everyone!
[13:00:00] <samuelig> Thanks!
[13:00:37] <alyssa> thank you!
[13:01:46] <danvet> mfilion, samuelig I'll send a mail to board@ about the idea I just shared in private for the RFP
[13:02:13] <mfilion> cool ok

[16:46:01] [disconnected at Wed Oct 19 16:46:01 2022]