[13:59:53] [connected at Thu Dec  9 13:59:53 2021]
[13:59:53] [I have joined #xf-bod]
[14:00:34] * anholt typing up a 2020 treasurer report!
[14:00:52] <Lyude> Hey everyone! Roll call: mfilion, mdnavare, anholt, keithp, samuelig, hwentlan_,
[14:01:44] <hwentlan_> hello
[14:02:01] <samuelig> hi!
[14:02:39] * danvet here but not really
[14:03:29] <Lyude> cool! we've got quorum, agenda for today: XDC2021 invoices status, XDC2021, XDC2022, X.org/freedesktop.org domain status, GSoC/Outreachy/EVoC, MIPI Alliance and CSI, donation to Asahi Linux
[14:03:58] <Lyude> I also have turnip compliance written here, but I'm fairly sure we voted on that last time
[14:04:16] <anholt> yeah, that's done, and we're up on the khronos site as a conformant impl!
[14:04:21] <Lyude> Cool!
[14:05:10] <Lyude> So from my side, GSoC/Outreachy/EVoC: no updates yet. MIPI Alliance and CSI: no updates yet, I need to contact our partners again. and that's all from my side. I've got danvet's domain status update so I will post here in just a moment
[14:06:04] <danvet> anholt, \o/
[14:06:11] <Lyude> 2x domain transfer from keithp is stuck, danvet told emersion to drop until keithp figured it out. 3x domains confirmed owner/contact info and they're happy with the current situation. That leaves 2x other domains to figure out the owner of, and then of course X.org.
[14:06:23] <samuelig> anholt, \o/
[14:06:58] <Lyude> That's pretty much all from my side, anholt other then the treasurers report any status updates on XDC2021 invoices status?
[14:07:24] <anholt> we still need a finall tally from Intel in order to settle that one.  not sure what I should be doing on that front
[14:07:41] <anholt> MS is paid
[14:07:59] <Lyude> Maybe we've gotta start getting Intel folks here to start poking Intel again to keep them moving
[14:08:14] <samuelig> anholt, tally in what sense? Expenses on XDC?
[14:08:18] <anholt> samuelig: yeah
[14:08:27] <samuelig> anholt, I had long discussion with organizers about that
[14:08:36] <samuelig> they said their expenses where about 50 EUR
[14:08:39] <anholt> the only other one we have open is AMD, which says they've paid but that was before I was swapped in as treasurer so I'm waiting on confirmation in spi treasurer reports to close it
[14:08:46] <samuelig> and they don't want reimbursements 
[14:09:01] <samuelig> because we would pay more in transfers costs than the real thing
[14:09:03] <anholt> so, do we have any invoicing to do for their sponsorship?
[14:09:18] <anholt> or is this the "you did the work to organize, and that's good enough"
[14:09:22] <samuelig> I guess yes, the platinum stuff
[14:09:52] <samuelig> that means 10k USD
[14:10:03] <samuelig> as they were organizers
[14:11:33] <Lyude> samuelig: want to go over XDC status then?
[14:11:37] <samuelig> I mean, they knew the cost of it before committing to be platinum, right? I mean, in the past we asked the difference to organizers
[14:11:50] <samuelig> I don't see why we should do an exception this year
[14:11:58] <samuelig> but I don't have strong opinion
[14:12:32] <anholt> I was asking because I remember there being some consideration for being the organizer, but I don't remember details.
[14:12:56] <samuelig> I don't remember that either. Maybe danvet or Lyude remember something
[14:13:29] <samuelig> we can continue the discussion in the mailing list in any case
[14:13:37] <Lyude> I'm not really sure I remember either, I'd have to go through meeting minutes to find out
[14:13:46] <anholt> https://www.x.org/wiki/Events/SponsorshipLevels/ has some info on that
[14:14:21] <samuelig> Lyude, no updates really on XDC 2022. If you remember, I created the website, now it has xdc2022.x.org redirection and such. Organizers told me that they will plan to customize it once they have some free time.
[14:14:36] <Lyude> gotcha
[14:14:42] <samuelig> however, I should say that if things go as expected, I won't be able to coordinate XDC organization next year
[14:15:14] <samuelig> as there will be changes in my personal situation that avoids me committing time to it in sustainable basis
[14:15:45] <samuelig> so I guess, any (or several) new board members need to take care of that. I can help of course, but I cannot do everything like past years
[14:16:03] <samuelig> so I prefer to have secondary role this time
[14:16:56] <Lyude> Gotcha, I'm sure we'll be able to find someone else to take over
[14:16:58] <samuelig> I'm just notifying now as some current board members could think if they volunteer for XDC 2022 coordination or we will wait for new board members after the election
[14:17:06] <samuelig> right
[14:17:27] <samuelig> similarly with the rest of my tasks: CFP and looking for XDC 2023 organizers
[14:18:33] <Lyude> Alright, might want to leave an email about this on the board @ just so folks who aren't here atm know as well
[14:18:46] <samuelig> right, I plan to do it after christmas
[14:18:54] <Lyude> sgtm
[14:19:02] <samuelig> as with all the parties (keep safe!) one can forget about that easily xD
[14:19:16] <Lyude> hehe, good point :P
[14:19:20] <samuelig> another topic somehow related to XDC
[14:19:58] <samuelig> do you remember that we approved a dinner for XDC 2022 organizers given the extraordinary work they did? Well, given the COVID situation and such, it is not feasible to organize that
[14:20:11] <samuelig> so they suggest if they can donate that money to a project proposed by them. 
[14:20:31] <Lyude> oh lol, I was about to mention that :P. we're talking about asahi right
[14:20:45] <samuelig> right :)
[14:21:36] <Lyude> Yeah - I'm all for doing that instead of the dinner if that's what they want. +1 from me, samuelig anholt hwentlan_ ?
[14:21:41] <hwentlan_> +1
[14:21:47] <samuelig> +1
[14:22:22] <anholt> +1 for the donation
[14:23:56] <danvet> anholt, samuelig yeah organizer gets platinum for 10k or gold for free, that's the discount
[14:24:07] <danvet> +1 on sponsoring
[14:24:07] <anholt> ok, so we do need 10k from intel then
[14:24:46] <Lyude> We've also got to decide on how much the donation for asahi is going to be for, the unofficial cost of the dinner per person would have been 50 USD × person (and we had 3 people), samuelig suggested perhaps we round it up $200, how does that sound to folks?
[14:25:37] <samuelig> +1 to 200 usd
[14:26:27] <Lyude> hwentlan_, samuelig, anholt?
[14:26:38] <samuelig> danvet, ?
[14:26:39] <Lyude> oops, sorry mentioned your name again samuelig  :P
[14:26:41] <hwentlan_> +1
[14:26:45] <anholt> +1
[14:27:39] <Lyude> that's a +1 from me, so that's approved
[14:27:54] <Lyude> samuelig: will you respond to their email and let them know?
[14:28:02] <samuelig> ok!
[14:29:16] <Lyude> Anyway, that should be the end of the meeting. Thanks for coming everyone!
[14:29:28] <samuelig> oh, one last question
[14:29:32] <Lyude> hm?
[14:29:47] <samuelig> I guess we need to check who would pay it. Maybe anholt can ask SPI to pay? or how we do it?
[14:30:21] <anholt> I figured I'd try to get SPI to do it, let's see if they think we can.
[14:30:37] <samuelig> ok, thank you so much
[14:30:45] <samuelig> Lyude, nothing else from my side :-P
[14:31:07] <samuelig> Lyude, I guess next meeting will be Dec 23rd right?
[14:31:12] <samuelig> or shall we skip it?
[14:31:13] <keithp> I'm seriously lacking spoons at present; will try to work on domain stuff when possible
[14:31:16] <Lyude> samuelig: probably should skip it
[14:31:33] <samuelig> ok
[14:31:42] <samuelig> sounds good to me
[14:41:08] <anholt> does anyone remember context about the catered breakfasts for xdc 2019?  did we decide it was too much or something?
[14:41:16] * anholt has only the vaguest recollection of discussions
[14:47:40] <mdnavare> Hi guys sorry missed todays meeting, I had another overlapping meeting
[14:48:49] <mdnavare> One update on Intel sponsorship, I finally got hold of the Purchasing Order guys and payment should be made soon, Martin needs to resend the invoice and then Intels hould release payment right away
[14:48:59] <anholt> mdnavare: thanks!
[14:49:28] <anholt> could we get me cced on future info in that thread?
[15:01:22] <Lyude> anholt: we definitely had breakfest there
[15:01:25] <danvet> anholt, context on your breakfast question?
[15:01:26] <Lyude> *breakfast
[15:01:39] <anholt> I feel like there was some "whoops, we didn't mean to spend that much" or something
[15:01:51] <danvet> anholt, oh that was on the beer pub thing
[15:02:05] <anholt> ah, ok
[15:02:10] * Lyude still disappointed by that beer pub :(
[15:02:11] <anholt> the trouble with writing the report a year later!
[15:02:18] <danvet> were they gave us a tiny corner and didn't serve us and the let us hang on the minimal consumption line
[15:02:37] <danvet> I think breakfast was very well received and we decided to continue doing that if feasible
[15:02:43] <anholt> great!
[15:02:57] <danvet> iirc mfilion cut the minimal consumption thing in half together with guy
[15:03:29] <danvet> I think in the end we've burned down 1k for not much or so, so *shrug*

[15:14:38] [disconnected at Thu Dec 9 15:14:38 2021]