[15:01:19] [connected at Thu Apr  8 15:01:19 2021]
[15:01:19] [I have joined #xf-bod]
[15:01:30] <mfilion> o/
[15:01:53] <Lyude> Hi everyone! On our agenda today we have: X.org/freedesktop.org domain status, requesting ledger data, XDC2020 invoices status, XDC2021, XDC2022, XDC2022 sponsors, HDMI 2.1, Elections, Content for annual fdo.org admin reports. Feel free to let me know if I forgot anything.
[15:02:04] <Lyude> oh-before we go into that I need to do role call whoop
[15:02:33] <Lyude> I've got hwentlan, mfilion and mdnavare here so far. Who else is here ( danvet_, keithp, samuelig ? )
[15:02:45] <samuelig> Lyude, hi! o/
[15:02:47] <keithp> I'm semi-here
[15:03:43] <Lyude> alright - that's definitely enough for quorom, so I can start on the first few items
[15:03:44] * danvet_ waves
[15:03:49] <Lyude> hey danvet_ !
[15:04:13] <Lyude> X.org/freedesktop.org domain status: It looks like that xorg-foundation.org has been transferred successfully, so we need to figure out what domains are next for transfer. I'm guessing this is freedesktop.org and x.org?
[15:04:31] <keithp> freedesktop.org is likely to be easier than x.org
[15:05:23] <Lyude> yeah I remember the complications with x.org... we still need someone to poke the person who owns that correct?
[15:05:42] <keithp> I suspect it remains complicated
[15:06:09] <danvet_> Lyude, yeah I think we should start with freedesktop.org
[15:06:23] <keithp> that one is clear; I currently 'own' it, I think
[15:06:29] <danvet_> then my idea is to ping brian about maybe transferring mesa3d.org (don't mention that in minutes yet, we're not even there yet)
[15:06:40] <danvet_> then maybe anything else under our umbrella
[15:06:51] <danvet_> only once that's all done try to tackle x.org
[15:06:51] <Lyude> danvet_: alright-I'm fine with that. what will we eventually do about the x.org domain though?
[15:06:55] <Lyude> ah-gotcha
[15:07:01] <danvet_> and I think way back I volunteered to do the haggling for that
[15:07:04] <danvet_> yeah
[15:07:17] <danvet_> build up some precedence first for moving domains to spi is my idea
[15:07:39] <danvet_> plus work out the bugs in the transfer process, spi admins seem to be struggling still :-(
[15:07:54] <Lyude> alright - sgtm then, does anyone want to poke SPI to ask them if we can get the process started with freedesktop.org then?
[15:08:59] <keithp> I can reply to the existing email thread and see if they're ready to try another one
[15:09:18] <Lyude> keithp: sgtm to me then, thanks!
[15:09:42] <Lyude> Next item is requesting ledger data: Just received an update today! It looks like SPI has said that they'll be able to work on this in June, and they just asked Manasi when we will need this data.
[15:10:07] <danvet_> I'd say "as soon as they can reasonable provide it to us" :-)
[15:10:25] <keithp> Lyude: donen
[15:10:39] <Lyude> danvet_: gotcha, I can reply to them after the meeting then
[15:10:43] <Lyude> keithp: thanks!
[15:10:52] <Lyude> mdnavare: any updates on the last remaining XDC2020 invoice?
[15:11:12] <mdnavare> Lyude: Yes just confirmed that the PO was approved from Intel management
[15:11:42] <mdnavare> So now I should follow up with Martin to send the invoice and get the payment release by Intel
[15:11:50] <mdnavare> that should now happen quickly
[15:12:13] <Lyude> mdnavare: cool, thanks for the update!
[15:12:22] <Lyude> samuelig: any updates on XDC2021 and XDC2022?
[15:12:28] <danvet_> Lyude, agenda += nurse relationship with packet so they don't drop our fd.o servers
[15:12:36] <Lyude> danvet_: oh right-thanks!
[15:12:41] <danvet_> I tried to volunteer mfilion for that last meeting
[15:12:42] <samuelig> XDC 2021: indico is finally deployed! \o/ 
[15:12:50] <danvet_> link?
[15:13:09] <samuelig> https://indico.freedesktop.org
[15:13:16] <Lyude> mfilion: are you up for doing that btw?
[15:13:20] <samuelig> danvet_, can you register to add you as admin as well?
[15:13:32] <samuelig> mupuf_, daniels, we need to setup the DNS right?
[15:13:35] <danvet_> Lyude, wrt xdc21 sponsors: I was on vacations over easter, but work is finally looking better, so I'm optimistic that I can finally start hunting for sponsors
[15:13:39] <danvet_> samuelig, sure
[15:13:42] <mfilion> samuelig will that link be eventually forwarded to xdc2021.x.org?
[15:13:48] <samuelig> cool
[15:14:01] <danvet_> mfilion, I guess the event wasn't created yet
[15:14:03] <mupuf_> samuelig: yes, that;s the plan
[15:14:08] <samuelig> I will ping organizers to create their respective accounts and start filling the website with content
[15:14:13] <mupuf_> danvet_: it is created
[15:14:28] <mupuf_> https://indico.freedesktop.org/event/1/
[15:14:29] <samuelig> danvet_, the event is created
[15:14:32] <mfilion> Lyude need to sit down with @daniels soon to discuss infrastructure and go from there. so should hopefully be able to speak to packet soon
[15:15:03] <samuelig> but needs upload content, set the dns and such. For that reason I was not pasting its url yet :)
[15:15:06] <danvet_> samuelig, account created using the gitlab.fd.o login
[15:15:11] <samuelig> cool
[15:15:13] <danvet_> samuelig, makes sense
[15:15:53] <samuelig> last weeks I was too busy, but in one or two weeks I should find some time to start preparing the CFP announcement and the RFP for XDC 2022 as well
[15:15:59] <danvet_> https://indico.freedesktop.org/user/5/dashboard/ <- it me
[15:16:49] <mfilion> btw do we have a deadline to decide if XDC will be online?
[15:17:09] <mupuf_> mfilion: is there even a chance for XDC to be physical?
[15:17:12] <samuelig> danvet_, gave you admin rights to the event
[15:17:30] <samuelig> mupuf_, you are stepping on my toes!
[15:17:38] <samuelig> mfilion actually xD
[15:17:45] <Lyude> samuelig: didn't we set a deadline for that btw?
[15:18:04] <samuelig> for the virtual or not? I was thinking like last year, July to decide
[15:18:04] <mfilion> mupuf_ that's what I'm wondering about lol
[15:18:16] <Lyude> yeah-that sounds about right
[15:18:29] <danvet_> ah now I even have the "Create Event" button
[15:18:30] <danvet_> nice
[15:18:39] <samuelig> however, given the vaccination process in europe (we are far slower than US and other countries) I have many doubts at this moment
[15:18:45] <danvet_> samuelig, btw just realized I think a indico howto in our wiki would be nice
[15:18:50] <Lyude> mfilion: I think we shouldn't make it physical imho, but that's been my opinion for a while so far :P
[15:18:57] <danvet_> since every year I forget how exactly we use it for CFP and all that :-)
[15:19:01] <samuelig> for instance, in Spain the plan is to 70% of population vaccinated by August/September
[15:19:20] <mfilion> Lyude agreed...
[15:19:20] <danvet_> switzerland is "everyone who wants" by end of June
[15:19:29] <danvet_> which I think is rather optimistic
[15:19:42] <samuelig> so I don't know if we prefer to fall into the conservative side (virtual) or try to be one of the first open-source events to be physical (or hybrid)
[15:19:47] <mfilion> here it's 1st dose for everyone by end of June
[15:19:52] <samuelig> we will see how it evolves
[15:19:56] <mfilion> and completion end of September
[15:20:03] <mupuf_> samuelig: europe is still doing fine, compared to south american or asian countries :s Some countries will not get fully vaccinated until 2023 :s
[15:20:07] <danvet_> at most aiming for hybrid
[15:20:13] <samuelig> mupuf_, right
[15:20:14] <danvet_> and see how well that works out
[15:20:15] <Lyude> alright - that sgtm
[15:20:15] <danvet_> imo
[15:20:18] <keithp> hybrid seems like the worst of both worlds to me
[15:20:29] <mupuf_> danvet_: hybrid is the hardest to organize
[15:20:29] <samuelig> as the conference is in Europe this year, that was why I mention that
[15:20:46] <danvet_> mupuf_, keithp virtual worked so well last year, need to aim higher :-)
[15:20:56] <danvet_> but yeah it might be silly to try
[15:21:04] <samuelig> yeah, hybrid is basically organize 2 conferences :)
[15:21:05] <keithp> I'd say pick between virtual and physical in July
[15:21:12] <mdnavare> also visa offices are still closed atleast in India so getting travel visas might still be an issue for physical event
[15:21:13] <keithp> we'll have a lot more data by then
[15:21:18] <samuelig> yup
[15:21:19] <mupuf_> +1 for what keithp proposed
[15:21:20] <hwentlan> i agree, early july is a good decision point
[15:21:26] <mfilion> +1
[15:21:34] <samuelig> yeah, like last year, ok, perfect.
[15:21:34] <mdnavare> Yes early July is good +1
[15:21:37] <danvet_> yeah I don't think anyone outside of europe will have any reasonable chances to travel to gdansk
[15:21:37] <Lyude> +1 from me as well
[15:21:40] <samuelig> +1
[15:21:41] <hwentlan> in canada looks like most adults might be able to get the 1st shot by then, but we'll see
[15:21:48] <danvet_> +1 on deciding in July
[15:21:59] <danvet_> samuelig, 2 conferences might actually be the right thing
[15:22:04] <keithp> I think we *might* decide to limit that option to virtual or physical
[15:22:17] <keithp> give even planners only two options to think about before then
[15:22:19] <Lyude> we can say that's approved then
[15:22:21] <danvet_> like 2 day hackathon in gdansk mon/tue for europe folks, then 3 day virtual event for the main track
[15:22:41] <samuelig> danvet_, that would be nice
[15:22:51] <danvet_> and the hackathon could be done very low overhead
[15:23:19] <danvet_> like just reserve a bigger room at the uni for 2 days, small opening speech as orientation, done
[15:23:29] <mfilion> danvet_ good idea
[15:23:33] <samuelig> Lyude, no news on XDC 2022 other than I plan to write the RFP in the coming weeks.
[15:23:57] <Lyude> samuelig: gotcha. hwentlan do you want to go over HDMI 2.1 btw?
[15:23:57] <mdnavare> danvet_: Or even have demos with hackathon
[15:23:59] <danvet_> and then pure virtual event for main conference so we're not dropping into the uncanny valley where half the audience is left out
[15:24:06] <danvet_> yeah maybe that too
[15:24:29] <hwentlan> i got some really good feedback from samuelig and Lyude on the HDMI 2.1 email. thanks guys
[15:24:37] <danvet_> so hybrid event, but pure virtual conference
[15:24:48] <samuelig> hwentlan, :)
[15:24:57] <hwentlan> looks like v3 is good to go out, so if no objections i'll try to find the right email and send it to the HDMI 2.1 Forum
[15:25:20] <Lyude> +1 from me
[15:25:21] <keithp> danvet_: make that an option for the org team; might be too much work
[15:25:46] <Lyude> danvet_:, hwentlan, samuelig, mfilion, keithp ^ you alright with that?
[15:26:09] <keithp> Yup, +1
[15:26:30] <samuelig> +1 as I mentioned in the thread :)
[15:27:14] <mfilion> yep
[15:27:26] <danvet_> yeah I think realistically virtual only, or the hybrid event
[15:27:33] <danvet_> hybrid conference is maybe too much
[15:27:37] <danvet_> so +1
[15:27:51] <danvet_> oh also +1 on the hdmi mail thing :-)
[15:27:53] * danvet_ confused
[15:28:00] <Lyude> hwentlan: approved then!
[15:28:02] <mfilion> haha yes my +1 was on the HDMI email
[15:28:07] <Lyude> hwentlan: want to go over elections now?
[15:28:14] <mfilion> but yes I agree, hybrid conference too much work
[15:28:20] <keithp> yup, +1 for HDMI mail from me as well. Avoid confusion in the minutes
[15:28:38] <hwentlan> elections went smooth. everyone was re-elected
[15:28:57] <hwentlan> we had the highest membership sign-up (after many emails) and the highest turnout in recent years at least
[15:30:02] <Lyude> our chaos continues to reign :)
[15:30:37] <mfilion> thanks again hwentlan for running the show
[15:30:52] <hwentlan> my pleasure
[15:31:00] <Lyude> next item is content for annual fdo.org admins report: https://gitlab.freedesktop.org/xorgfoundation/bod-archive/-/issues/32
[15:31:05] <Lyude> tl;dr: The freedesktop.org admins think that it would be appropriate for us to start having an annual report on the status of freedesktop.org infra including stuff like overall status, next steps, help needed, etc. and were looking for suggestions on what exactly they should include in such reports.
[15:31:07] <Lyude> thoughts?
[15:31:27] <danvet_> hwentlan, yeah kudos here for volunteering
[15:31:35] <samuelig> hwentlan, does the membership sign-up have something to do with rms thing?
[15:31:38] <samuelig> or was it before?
[15:32:07] <hwentlan> membership approvals were on hold during the election (which is when the rms thing happened if i remember right)
[15:32:11] <samuelig> hwentlan, thanks a lot for running it :)
[15:32:17] <hwentlan> we have 3 that i still have to approve now
[15:32:19] <samuelig> yeah right
[15:32:52] <Lyude> ( danvet_, hwentlan, mfilion, keithp , mdnavare - any thoughts on the admin stuff ^ ?)
[15:33:01] <mdnavare> hwentlan: Huge applause is deserved thank you :)
[15:33:31] <keithp> I'm fine with including infra data in the report, but only if someone with that knowledge is willing to provide the text
[15:33:44] <danvet_> Lyude, some of the ideas we've floated are very fancy, with like nice webpage to sell what we're doing and why, and signing companies up for infra sponsoring
[15:33:59] <danvet_> I guess for now it's just going to be some words in the yearly secretary report
[15:34:02] <danvet_> or well, some slides
[15:34:31] <danvet_> Lyude, I think the immediate need is to again chat with equinix metal people
[15:35:00] <Lyude> danvet_: yeah-mfilion sounded like they would be able to do that. btw mfilion, when do you think that would be?
[15:35:04] <danvet_> mfilion, do you want to make this happen?
[15:35:45] <danvet_> or s/want/can/ maybe :-)
[15:38:06] <Lyude> mfilion:?
[15:38:12] <mfilion> sorry here
[15:38:17] <mfilion> catching up 1 min
[15:39:03] <mfilion> what was equinix again? is that related to infra? (sorry, still very much lost in there)
[15:39:30] <Lyude> mfilion: they acquired packet
[15:39:34] <mfilion> ahh yes ok
[15:39:40] <mfilion> forgot abotu the new name lol
[15:40:02] <mfilion> right I replied earlier, scroll up
[15:40:14] <mfilion> basically I need to sit down with daniels soon to discuss infrastructure and go from there. so should hopefully be able to speak to packet soon
[15:40:17] <mfilion> sorry equinix
[15:41:04] <mfilion> I'm still quite lost with infra, so daniels will be giving me a crash course so I get a better understanding :)
[15:41:31] <mfilion> aka the non-engineer learning the ropes
[15:41:32] * danvet_ scrolled up, found it, lost it again
[15:42:19] <Lyude> mfilion: alright - the sooner the better most likely
[15:42:31] <Lyude> i'll put you down as the one who volunteered on the minutes btw
[15:43:16] <mfilion> yep ok
[15:43:49] <Lyude> also - if y'all could reply with to the email thread I started with any more ideas you get regarding the fd.o admin report that'd be appreciated! thanks everyone
[15:43:58] <Lyude> thats the end of the meeting, thanks everyone for coming
[15:44:38] <mfilion> thanks Lyude! will keep an eye on email thread to see if there is anything I can add for the report
[15:49:11] <samuelig> have we finished?
[15:49:36] <samuelig> Lyude?
[15:49:47] <samuelig> oh shit
[15:49:50] <Lyude> samuelig: yeah-do you need to add something?
[15:49:57] <samuelig> no, nothing
[15:50:07] <Lyude> oh lol
[15:50:15] <samuelig> I just skipped your comments ending the meeting xD
[15:50:27] <samuelig> thanks!
[15:51:16] <danvet_> yeah secretary hasn't quit yet
[15:52:46] <Lyude> (that's because sometimes I grab a coffee or whatever after a meeting and type the minutes up a little later :P)
[16:22:03] <danvet_> Lyude, fyi 5' looking at https://odysee.com/@Lunduke:e (which redirects from lunduke.com) and it's pretty clear Bryan Lunduke is a big fan of RMS
[16:22:10] <danvet_> imo ignore as troll
[16:22:25] <Lyude> oh lol i didn't expect people to keep sending emails about it
[16:22:27] <danvet_> also not anyone related to what x.org covers
[16:22:40] <danvet_> yeah some folks have no life :-)
[16:23:00] <Lyude> seems like they have very thin skin and get upset easily. how ironic
[16:23:21] <danvet_> yeah, it's a classic
[16:23:32] <danvet_> I'll reply to only board@ so no one else wastes time

[16:43:11] [disconnected at Thu Apr 8 16:43:11 2021]