[20:54:01] [connected at Thu Jul 18 20:54:01 2019] [20:54:12] [I have joined #xf-bod] [21:01:01] <tlwoerner> hello :-) [21:01:06] <samuelig> hi! [21:01:47] <Lyude> hi [21:01:47] <tlwoerner> hwentlan: awesome! last year east coast, this year west... ;-) [21:02:15] <danvet_> hi all [21:02:50] <danvet_> bryce, anholt around too? [21:02:53] <anholt> yep [21:03:04] <danvet_> keithp, hwentlan manasi all noted their absense already [21:04:19] <danvet_> hm I guess we can get started with gsoc already [21:04:21] <danvet_> tlwoerner, ? [21:04:24] <danvet_> oh [21:04:28] <danvet_> Agenda: gsoc/evoc, travel request, fd.o CC nomination, xdc cfp/sponsors, [21:04:29] <danvet_> extended travel policy, xdc20, fd.o admins [21:04:33] <tlwoerner> okay [21:04:35] * danvet_ totally forgot proper order .. [21:04:39] <danvet_> anything to add to the agenda? [21:05:08] <tlwoerner> nothing from me [21:06:00] <danvet_> tlwoerner, I think you can start, sorry for the interruption [21:06:06] <tlwoerner> okay, np [21:06:23] <tlwoerner> so, unfortunately, Sebastian (Wayland Color Management) is official done with gsoc, he failed out [21:06:43] <tlwoerner> on danvet_'s suggestion i emailed him asking if he would be interested in switching to evoc [21:06:48] <tlwoerner> never heard anything back from him [21:06:56] <tlwoerner> (that was weeks and weeks ago) [21:07:19] <tlwoerner> it's actually good for the org to fail someone once in a while, otherwise it starts to look suspicious [21:07:30] <tlwoerner> we're still moving ahead with the other 2 projects [21:07:45] <tlwoerner> Waypipe (Emanual) has been getting a lot of attention, lots of interesting blog posts! [21:07:55] <tlwoerner> - https://www.phoronix.com/scan.php?page=news_item&px=Waypipe-Wayland-Proxy [21:07:59] <danvet_> tlwoerner, that evaluation was 24th June, right? [21:08:03] * danvet_ checking old minutes [21:08:27] <tlwoerner> danvet_: yes, june 24th [21:08:39] <tlwoerner> - https://www.freshports.org/net/waypipe/ [21:08:49] <tlwoerner> - https://www.reddit.com/r/linux/comments/c72u9t/waypipe_network_transparency_for_wayland/ [21:09:11] <tlwoerner> as far as i know things are going well with the two remaining projects [21:09:36] <tlwoerner> i'm still waiting on receipts for hardware reimbursement [21:09:44] <tlwoerner> July 22 is the next evaluations [21:10:05] <tlwoerner> that's all [21:10:35] <danvet_> tlwoerner, thx [21:10:42] <danvet_> I think evoc we'll skip because manasi is out? [21:10:56] <tlwoerner> sounds good [21:11:22] <danvet_> ok next up travel request [21:11:38] <danvet_> we have the 3rd&final set of travel requests from the cfp in [21:11:49] <danvet_> details in bod.git/Sponsors/travel-2019.txt as usual [21:11:57] <danvet_> I looked at them, seems all reasonable [21:12:12] <danvet_> quite some variance in lodging, but all good on average I think [21:12:25] <danvet_> maybe for next year we need to have some recommendations for this [21:12:49] <danvet_> so 5 new requests, 7k$ total, all 5 international (from europe), 1x outreachy 4x other talks [21:13:17] <danvet_> one of these is a maybe (see board@ list for details&reasons), but figured to approved that too now, preemptively [21:13:31] <anholt> they look reasonable to me [21:13:42] <danvet_> all together we have 16k$ travel (or just shy of 15k$ if the last one isn't needed) [21:13:42] <samuelig> they look good to me [21:13:45] <Lyude> agreed [21:13:54] <Lyude> it seems like most of the lodging stuff got worked out [21:14:12] <danvet_> for 12 requests [21:14:34] <danvet_> aka we're getting better at spending money for xdc I think \o/ [21:14:41] <Lyude> \o/ [21:15:04] <danvet_> we just about have quorum, so formal vote while I type minutes? [21:15:07] <danvet_> if no other questions [21:15:35] <bryce> hi I'm here [21:15:40] <danvet_> bryce, hi [21:16:56] <danvet_> I guess wasn't formal enough: all in favor of this final batch of travel requests? pls vote [21:17:14] <Lyude> Ay [21:17:15] <samuelig> +1 [21:17:38] <anholt> +1 [21:17:56] <danvet_> +1 [21:18:00] <danvet_> bryce, ? [21:18:00] <bryce> +1 [21:18:04] <danvet_> cool, done [21:18:54] <danvet_> next up fd.o CoC committee nomination [21:19:21] <danvet_> daniels send a mail nominating manasi, our job is to approve/reject [21:19:34] <danvet_> any opinions/discussions or should we go right ahead? [21:19:48] <Lyude> nothing from me [21:20:15] <danvet_> all in favour of approving Manasi's nomination? pls vote [21:20:28] <samuelig> +1 [21:20:30] <Lyude> +1 [21:21:32] <anholt> +1 [21:21:51] <danvet_> +1 [21:21:54] <danvet_> bryce, ? [21:23:57] <danvet_> hm, have we lost bryce ? [21:24:07] <danvet_> I guess I'll throw in my secretary cast and approved [21:24:17] <danvet_> samuelig, quick xdc cfp update? [21:24:31] <samuelig> yes [21:25:19] <samuelig> we have finished first round voting the talks. We are right now in the middle of the second round where the idea is to finish the talk selection [21:25:53] <samuelig> we are still pending for confirmation about the number of talk slots available, so the number of approved talks will vary depending on that [21:26:35] <danvet_> samuelig, so looking good to send accept/reject mails out next week as we planned? [21:26:56] <samuelig> I think so, at least for the ones that we have a decision already made. [21:27:07] <danvet_> sounds great [21:27:12] <danvet_> x.org delivers ... on time! [21:27:37] <samuelig> hehe, too soon to say that :-P [21:27:55] <danvet_> samuelig, kudos anyway for herding the paper comittee! [21:28:04] <danvet_> samuelig, anything else? [21:28:13] <samuelig> no, that's all [21:28:22] <samuelig> thanks! [21:29:56] <danvet_> ok quick update from me on sponsors: 3 more since last meeting 4 weeks ago [21:30:05] <danvet_> https://xdc2019.x.org/event/5/page/37-sponsors <- starting to look good [21:30:12] <danvet_> and I'm keeping anholt busy :-) [21:30:35] <tlwoerner> nice! [21:31:03] <danvet_> I have one more I think should be doable [21:31:10] <samuelig> yep, the sponsor roster looks impressive! Good job! [21:31:14] <danvet_> and daniels / mark filion promised some more maybe [21:31:25] <danvet_> yeah we're already at 8 [21:31:43] <danvet_> and I think with the adjusted levels we're covering the landscape quite well [21:32:02] <danvet_> plus no one really freaked out about the 2x price bump for gold :-) [21:32:58] <danvet_> so I guess extended travel policy is for next year, maybe can discuss that next meeting when manasi is back [21:33:10] <danvet_> samuelig, xdc20, wanna do a quick recap of where we are? [21:33:20] <danvet_> (without specifics of the proposals) [21:33:43] <danvet_> I think we need to decide whether to decide now or next week [21:33:47] <danvet_> or whether we need to know more [21:34:23] <samuelig> we have now two proposals. However one of them could be withdrawn, we are waiting for more info [21:34:45] <samuelig> In any case, both proposals look fine, so I am sure we will have a great XDC 2020 conference [21:35:12] <Lyude> +1 from me for voting on proposals today, I read through both proposals [21:35:28] <danvet_> samuelig, do we have answers on all our questions [21:35:53] <samuelig> yes, both proposals have answered all our questions [21:36:04] <samuelig> we just need to vote [21:37:06] <samuelig> we told them we will vote at the end of July [21:37:13] <danvet_> samuelig, hm to prep this (since first time the choice is non-obvious) [21:37:26] <danvet_> want to summarize them for next meeting with a mail to board@ [21:37:30] <samuelig> so we are not in a hurry. [21:37:48] <danvet_> so that next meeting we can vote on proposal A / proposal B and maybe even discuss some last details here without leaking? [21:37:53] <danvet_> yeah [21:37:59] <samuelig> ok, cool. I'll do it. [21:38:01] <danvet_> I'd like to have a more solid quorum for this [21:38:17] <samuelig> sure, I was about to say that [21:38:21] <danvet_> Lyude, ok for you, or have different suggestions [21:38:27] <tlwoerner> a solid quorum in the summer? [21:38:33] <Lyude> danvet_: fine with me [21:39:10] <danvet_> tlwoerner, hey we just managed a perfect cfp process [21:39:25] <danvet_> maybe more than one wonder in stock this year :-) [21:39:40] <tlwoerner> lol :-) [21:40:24] <bryce> sorry, in and out busy with work stuff [21:40:48] <danvet_> bryce, nw, we squeaked by [21:42:00] <danvet_> ok final topic [21:42:11] <danvet_> fd.o admins, i.e. 2nd part of daniels' mail [21:42:24] <danvet_> I replied just right before the meeting with my thoughts [21:42:39] <danvet_> I guess this needs discussions (and then volunteers perhaps) [21:42:40] <danvet_> thoughts? [21:43:26] <Lyude> Is this regarding having someone be a dedicated fulltime sysadmin? [21:43:59] <danvet_> yeah [21:44:14] <danvet_> well I think there's the fulltime (or at least paid time) admin question [21:44:26] <danvet_> but also the other parts about shameless sponsor drive for all this [21:44:55] <danvet_> if I'm right gitlab.fd.o is burning down 30k$/year in google cloud credits [21:45:11] <danvet_> and pretty big piles of lent machine time for CI [21:45:39] <danvet_> so if we don't collect fd.o sponsors for this then the xdc surplus wont pay for it, not even close [21:46:45] <anholt> confirmed that that's about right in cloud costs [21:47:04] <anholt> I don't have a good handle on what the mix is for CI vs gitlab. [21:47:16] <danvet_> I don't think it's hard to get all that (plus paid admin time) [21:47:29] <danvet_> anholt, I think CI is mostly dedicated hw sponsored by companies directly [21:47:40] <danvet_> with just some tiny backup on gcd [21:47:46] <anholt> I think we have only one GCE runner. [21:47:48] <danvet_> *fallback [21:47:51] <danvet_> yeah [21:48:33] <danvet_> I guesstimate that all this fdo begging will take about as much time as I spend on nagging sponsors for xdc [21:49:32] <Lyude> Do you think you'll have any luck with trying to convince intel to help out more with this? [21:50:14] <danvet_> yeah [21:50:27] <danvet_> probably takes another few months, but will happen [21:50:30] <anholt> I'm enthusiastic about us having a paid part-time admin. Finding a good one seems like the hard part. [21:50:34] <danvet_> but obviously will be focused on our problems [21:50:45] <danvet_> so I think we need a bit more [21:51:10] <danvet_> because HR/consulting sucks it's probably easier to get various interested companies to pitch in [21:52:17] <danvet_> *pitch in with paid time I mean, instead of money and we need to pick someone and deal with the fallout [21:54:35] <danvet_> samuelig, bryce thoughts? [21:58:00] <bryce> danvet_, it's a good point of having an interested company provide paid time support. And good point that the hiring overhead might stretch the board manpower too much [21:58:12] <samuelig> I'll forward the sysadmin time request internally. Howeverm, we are a bit low on sysadmin time right now but I will ping to see if it could be possible. [21:58:46] <samuelig> but I agree with bryce, it could be great if we can find a interested company [21:58:50] <Lyude> as will I, but red hat is extremely cheap so I'm not expecting much. [21:58:58] <danvet_> bryce, yeah I'm especially worried about the firing overhead, in case we pick the wrong consultant [21:59:00] <danvet_> it happens [21:59:23] <bryce> regarding cloud costs, in other projects I've worked in they've even been donated or more on the <$100 range annually, so it's hard to wrap my head around the $30k figure. [21:59:48] <danvet_> bryce, suboptimal setup is one I think [22:00:01] <danvet_> we haven't switched to a auto-scaling gitlab setup [22:00:13] <danvet_> so 99% we have a huge machine idling for nothing, just in case, for the spikes [22:00:27] <danvet_> 99% out of thin air ofc :-) [22:00:52] * anholt needs to head out [22:01:10] <danvet_> good thing is that the suboptimal setup is also blocking kernel migration, which is intel's top problem, so as soon as I have that it'll get address (I hope) [22:01:21] <danvet_> anholt, yeah I'm closing, I guess we'll discuss more [22:01:29] <danvet_> thx everyone for joining!
[22:01:36] [disconnected at Thu Jul 18 22:01:36 2019]