[22:45:13] [connected at Thu Nov 8 22:45:13 2018] [22:45:24] [I have joined #xf-bod] [22:45:31] <Riastradh> Hi! [22:59:36] <tlwoerner> meeting? [22:59:46] <danvet> 1 minute :-) [23:00:14] <hwentlan> Hi [23:01:24] <tlwoerner> o/ [23:01:25] <danvet> hi all! [23:02:07] <danvet> mupuf, bryce_ keithp anholt around too? [23:02:11] <keithp> yup [23:02:28] <keithp> not enough tea on board, but otherwise... [23:04:00] <anholt_> here [23:04:06] <mupuf> hey you :) [23:04:43] <danvet> Agenda: elect treasurer, evoc, members.x.org, fd.o bylaw change [23:04:45] <danvet> anything to add? [23:08:20] <mupuf> danvet: sounds good [23:08:22] <mdnavare> Hi [23:08:26] <Riastradh> Nothing else from me. [23:08:51] <danvet> yeah sry just had a mixup [23:09:00] <danvet> maybe lets go in reverse, in case bryce_ still shows up [23:09:07] <danvet> hwentlan, fd.o bylaws? [23:09:21] robclark_ is now known as robclark [23:09:25] <danvet> did we decide whether to do a v2 or not? [23:09:28] <danvet> robclark, hi [23:09:46] <robclark> o/ [23:09:56] <hwentlan> i think we should do a v2 [23:10:14] <hwentlan> don't know if everyone followed the discussion [23:10:35] <danvet> well I forgot it all [23:11:02] <hwentlan> you suggested something like this [23:11:06] <hwentlan> \item Support free and open source projects through the freedesktop.org [23:11:06] <hwentlan> infrastructure. This includes, but is not limited to: [23:11:06] <hwentlan> Administering and providing [23:11:06] <hwentlan> project hosting services. [23:11:25] <danvet> ah right [23:11:45] <danvet> no one seems to have piped up about it [23:11:52] <danvet> maybe ping daniels for an ack and spin v2? [23:11:59] <danvet> he's going on sabbatical in 2 weeks [23:12:07] <hwentlan> sounds good. gotta get on that then [23:12:33] <anholt__> so, I may have been confused by the thread, but it though there was some idea that we didn't necessarily need a bylaws change? [23:13:09] <danvet> anholt__, I do think we need some minimal bylaw changes [23:13:14] <danvet> but not as much as whot thought [23:13:30] <danvet> bylaws give us (=board) all the those to fill out those details [23:13:44] <hwentlan> anholt__, i think that came up but can't find it now [23:14:04] <danvet> tldr was: whot "we should be more explicit with something as important as fd.o" me "xdc is also not mentioned with a single word in bylaws" [23:14:27] <anholt__> that's why I hadn't chimed in, at least. the minimal change sounds good [23:14:30] <danvet> we have an overall mission + the tools to figure it all out [23:15:32] <danvet> hwentlan, so ok if I sign you up to respin v2 with the minimal edit? [23:15:51] <hwentlan> will do that over the next couple of days and get daniels ack for it [23:16:14] <danvet> thx [23:16:31] <danvet> mupuf, members.x.org status? [23:16:43] <danvet> (assuming that's all on bylaws) [23:16:53] <mupuf> danvet: been working lightly on it. Making progress on the voting system [23:18:15] <danvet> anything special? should we take a look? [23:18:32] <mupuf> danvet: not yet [23:18:45] <mupuf> I will try to get something up and running by next meeting [23:18:46] <danvet> btw on software, I'll chat with lpc organizers next week to talk about conference (especially cfp) solutions [23:19:01] <mupuf> sounds good, we need help on this front [23:19:11] <danvet> freeriding is my goal :-) [23:19:15] <mupuf> there is barf from fosdem [23:19:23] <mupuf> not amazing, but does the job! [23:19:38] <danvet> is it redoployable, or just for fosdem? [23:19:47] <mupuf> no idea [23:19:47] <daniels> hwentlan, danvet: ack [23:19:53] <danvet> daniels, thx [23:20:11] <hwentlan> daniels: thx [23:20:15] <daniels> np :) [23:21:07] <danvet> mupuf, evoc? [23:21:19] <danvet> I've seen the payment go out I think, is that confirmed? [23:21:21] * mupuf has not done anything for the evoc in the past 4 years [23:21:29] <robclark> yeah, payment confirmed [23:21:30] <danvet> robclark, ^^ [23:21:40] <danvet> tlwoerner, ^^ [23:22:01] <danvet> anything on evoc? [23:22:13] <robclark> other than that, not much comment.. probably review comments about egl extension useful (esp anyone more familiar / opinionated about egl) [23:23:34] <robclark> it does sound like we should remove weston projects from project ideas page, since it sounds like they are short on bandwidth for anyone who could mentor.. I guess it is work asking around about gnome-shell/kwin/etc potential wayland projects since I guess that is where most of the wayland action is these days [23:23:35] <danvet> not me :-) [23:23:58] <danvet> robclark, yeah maybe ping pq and then drop them [23:24:00] <robclark> but I've been kinda pre-occupied w/ other things [23:24:07] <mupuf> +1 [23:24:07] <danvet> or tlwoerner [23:24:47] <tlwoerner> sure, i could do that [23:25:42] <danvet> ok, sounds all good [23:26:01] <danvet> final item: bryce decided to step down as treasurer, so we need a new one [23:26:01] <mdnavare> Any updates on FOSDEM 2019? [23:26:01] <robclark> thx [23:26:03] <tlwoerner> at some point i'll need to "sit down" with robclark and mupuf and get more involved with these activities [23:26:17] <danvet> mdnavare, what would you want to have? [23:26:17] <mupuf> tlwoerner: the more the merrier [23:26:33] <tlwoerner> are either of you at plumbers next week? [23:26:47] <robclark> not I [23:26:49] <tlwoerner> otherwise we can do something after plumbers [23:26:53] <robclark> unfortunately [23:26:56] <danvet> mdnavare, we don't organize the devroom, only thing we've done in the past is travel grants ... [23:27:02] <robclark> yeah, I guess just sync up on IRC after lpc [23:27:03] <danvet> tlwoerner, I'll be there [23:27:10] * anholt__ wonders how much time commitment treasurer has been [23:27:12] <danvet> keithp maybe too? [23:27:25] <tlwoerner> danvet: yes, keithp is giving a talk [23:27:26] <danvet> anholt__, it's been quite a bit of chasing loose ends, bryce has been awesome [23:27:30] <tlwoerner> (first day, first slot) [23:27:33] <mdnavare> danvet: Ah ok I was gonna ask about graphics devroom cfp announcements since hanvent heard anything yet and its about time [23:27:47] <danvet> mdnavare, yeah we're not doing that [23:27:53] <danvet> I thought ivyl is involved ... [23:28:00] <keithp> danvet: yup, I'll be there [23:28:49] <mdnavare> danvet: ivyl had no idea about devroom either [23:29:40] <danvet> huh, I thought I discussed it with him at the helsinki f2f [23:29:53] <danvet> anholt__, you're pondering volunteering? [23:30:02] <danvet> Riastradh, has offered as a fallback [23:30:42] <mupuf> danvet: ivyl is not involved [23:30:48] <anholt__> danvet: yeah. just wondered if I was wildly off in how much of a time commitment it is [23:30:52] <mupuf> so far, the only word we have is from luc that this will happen [23:31:04] <mupuf> I guess he needs to be pinged again to show interest [23:31:18] <danvet> anholt__, the beaurocratics with dealing with spi isn't terribly efficient [23:31:25] <danvet> but they're trying to improve things [23:31:37] <Riastradh> I'm guessing it can't be much more than an hour a week or so on average, with some several-hour tasks every now and then, and lots of queued asynchronous activity with SPI. [23:32:02] <danvet> let me try to get some numbers, I think bryce copied secretary@ on everything [23:32:07] <Riastradh> bryce_ isn't here, right? [23:32:15] <danvet> yeah unfortunately [23:32:25] <danvet> I guess we can also postpone [23:32:29] <mupuf> I think the work is mostly concentrated around the XDC [23:32:36] <danvet> if folks one more data to consider [23:32:45] <danvet> for XDC really [23:32:55] <danvet> getting the sponsors sorted stretched out for long [23:33:02] <danvet> but now we mostly know what they want I think [23:33:14] <mupuf> ohm good point! I was thinking only about reimbursments [23:33:57] <danvet> so roughly 30 mail threads this year it seems [23:34:05] <anholt__> yeah, I think I'll officially nominate myself. [23:34:13] <keithp> anholt__: thanks much [23:34:15] <danvet> anholt__, thx [23:34:57] <danvet> Riastradh, want to run too or fine with anholt__ volunteering? [23:35:14] <Riastradh> Sure, I'll throw my hat in, why not. [23:35:19] <Riastradh> Make it a contested election! [23:35:59] <danvet> in the board git under Sponsors/xdc-2018.txt is all the money handling for xdc [23:36:06] <danvet> both sponsors and travel grants [23:36:37] <danvet> so ... I think this is first [23:36:38] <danvet> for me at least [23:36:43] <danvet> how do we organize this? [23:36:51] <anholt__> Riastradh: I'm happy for someone else to be treasurer, I was just assuming nobody else would. :) [23:36:55] <danvet> never had to volunteers for an officer :-) [23:37:01] <danvet> *two [23:37:04] <Riastradh> Heh. [23:37:35] <Riastradh> I don't actually have a preference here but it might be healthy for the group to have a procedure for a contested election! [23:37:48] <tlwoerner> what about Taylor R Campbell [23:37:49] <tlwoerner> ? [23:37:53] <Riastradh> tlwoerner: That's me. [23:38:10] <tlwoerner> Riastradh: ah!! sorry :-S [23:40:15] <danvet> so now we need to figure out who wants more than the other and someone step down? [23:40:21] <danvet> or some complicated voting scheme [23:40:28] <danvet> ? [23:40:32] <Riastradh> So, obvious options: (a) nonsecret ballot, (b) one vaguely disinterested person (e.g., chair) collects ballots and promises to keep them secret, (c) we ask cryptography or SPI for help. [23:41:10] <keithp> it's a board vote, which isn't usually secret [23:41:12] <Riastradh> Another option: treasurer and assistant treasurer, if that doesn't violate the bylaws. [23:41:13] <tlwoerner> as a non-member of the board, i could be the vaguely disinterested person [23:42:10] <danvet> we can make new officier positions as we feel like [23:42:28] <danvet> but treasurer is really a bit of book-keeping/tracking stuff [23:42:35] <danvet> 2 is probably not going to work well [23:42:39] <anholt__> yeah, not worth two [23:42:54] <danvet> and yeah vote is here [23:43:27] <Riastradh> OK. If nobody's keen to figure out how the board decides on contested positions (though I think that would be a good procedure to have in general), I'll just step back. [23:43:29] <danvet> well, board meeting [23:44:31] <anholt__> Riastradh: it sounds like keithp and danvet are thinking it would be no secret ballot here, if I'm not misinterpreting. it does feel like what we've done in the past. [23:44:50] <keithp> same as for secretary [23:44:52] <danvet> yeah, we generally just elected officer here or at xdc [23:45:02] <danvet> but I've never been involved in a vote with more than 1 candidate [23:46:14] <keithp> so, how about we let Riastradh and anholt__ chat offline and decide who wants to go first and who will take up the role in a year or so? [23:46:25] <keithp> it's not like we won't need a treasurer later on too [23:46:36] <danvet> yeah, that sounds good to me [23:46:39] <robclark> yeah, sounds good [23:46:40] <danvet> some pondering time [23:46:43] <hwentlan> keithp, sounds good [23:46:48] <robclark> not like it's a thing you do for the glamor :-P [23:46:54] <Riastradh> Sounds fine to me. [23:47:51] <anholt__> and I'll go through history to validate my guess at the workload. [23:48:11] <danvet> anholt__, treasurer@ doesn't go to board [23:48:36] <anholt__> ah, so there *is* more I haven't seen! [23:48:53] <danvet> yeah the 30 mails was treasurer herding stuff [23:49:08] <danvet> like handling expenses (making sure people file them correctly, then fwd to spi) [23:49:21] <danvet> and chasing sponsor's procurement departments [23:49:35] <danvet> plus bryce did a bunch of git pushes to the bod repo [23:49:51] <danvet> I'd say it's probably as much as I do overall [23:50:10] <keithp> at least there's no actual bank account to deal with anymore [23:50:24] * keithp still has an x.org checkbook [23:50:24] <danvet> nor IRS [23:50:36] <keithp> oh, we just failed on that regularly [23:50:38] <tlwoerner> but there are the reports and the software to deal with [23:50:52] <keithp> yup [23:51:11] <danvet> I think the expense/sponsor handling is more [23:51:18] <tlwoerner> keithp: nice piece of memorabilia [23:51:29] <danvet> the report is "run ledger" plus write a few sentences [23:51:40] <keithp> tlwoerner: I have an entire office full of x.org memorabilia, including a sparcstation... [23:52:06] <tlwoerner> we'll need a museum ;-) [23:52:39] <danvet> anholt__, Riastradh I'll ask bryce_ to send a workload estimate to board@ [23:52:46] <Riastradh> danvet: Sounds good! [23:52:59] <danvet> https://www.x.org/wiki/BoardOfDirectors/Duties/ <- also some notes here, but maybe not complete [23:54:29] <danvet> anything else? [23:54:38] <danvet> treasurer or other topics [23:55:56] <danvet> I guess not [23:56:01] <danvet> thanks everyone for hanging out [23:56:12] <danvet> and big thanks to anholt__ and Riastradh for volunteering [23:56:13] <tlwoerner> np
[23:56:20] [disconnected at Thu Nov 8 23:56:20 2018]