[22:58:10] [connected at Thu Jan 5 22:58:10 2017] [22:58:21] [I have joined #xf-bod] [23:00:48] <danvet> hi all! [23:00:52] <agd5f> happy new year! [23:02:54] <danvet> whot, robclark, mupuf, egbert, keithp, bryce: happy new year all! [23:03:03] <robclark> o/ [23:04:28] <whot> danvet: ah, right, that happened. happy new year [23:05:25] <danvet> Agenda: election, membership agreement, khronos, gsoc, board@ archive [23:06:02] * bryce waves [23:06:19] <danvet> aganda += financial records [23:06:23] <danvet> hi bryce ;-) [23:06:27] <bryce> heya [23:06:38] <whot> danvet: is that an appropriate list append? :) [23:06:47] <bryce> no news on financial records stuff, was going to work on it this morning but didn't get around to it [23:07:01] <danvet> bryce, ok [23:07:29] <danvet> I guess we'll start [23:07:40] <danvet> election season and member renewal is upon us [23:07:49] <danvet> I guess we haven't done anything yet? [23:07:53] * danvet was out sick last mtg [23:08:04] <whot> correct [23:08:27] <danvet> so election committee I'd propose agd5f, whot, bryce, egbert & keithp [23:08:30] <whot> I got a steady stream of applications especially after XDC so I don't think we should just blanked expire all of them [23:08:33] <danvet> since whot said he won't run again [23:08:42] <whot> need to figure out how to expire all that are say 6m or older [23:08:55] <danvet> hm yeah, makes sense [23:09:08] <agd5f> I don't mind running the election as long as someone else takes care of setting up the ballot :) [23:09:15] <robclark> danvet, I think we decided last mtg that those not up for re-election (or retiring) run the election.. [23:09:21] <whot> agd5f: what, you don't like the clicky interface? :) [23:09:22] <danvet> agd5f, was just about to volunteer you ;_) [23:09:54] <danvet> so no objects on those items? [23:10:35] <agd5f> sounds fine to me [23:10:58] <whot> danvet: we can't expire the members until we have the membership agreement [23:11:05] <danvet> agd5f, so you'll run the election show, I'll keep taking notes for minutes? [23:11:08] <whot> because they all need to sign off on the new one [23:11:15] <danvet> whot, we can't change that without a vote [23:11:20] <agd5f> danvet, yes, will do [23:11:36] <danvet> and it has an auto-upgrade close wrt the outdated bylaws, so it's not too bad really [23:12:26] <danvet> at least I think we can renew with the old membership, vote, hopefully approve the new membership agreement (again needs 2/3 of all members, like bylaws) and then hopefully not have to vote again next year about any of this ;-) [23:12:33] <danvet> agd5f, thx a lot [23:12:46] <agd5f> sure [23:13:03] <whot> wait, we need to vote on the membership agreement too? [23:13:05] <robclark> seems odd that member agreement needs a member vote (since they vote by accepting or not the new agreement).. [23:13:08] <keithp> danvet: it's now 2/3 of the vote, not 2/3 of the members though? [23:13:18] <whot> i thought that was a board only thing [23:13:29] <danvet> keithp, I think we didn't change that, to avoid a storm [23:14:07] <robclark> so.. "any written modifications to the Agreement must have the approval of the quorum of the members [23:14:07] <robclark> in attendance at a special meeting as specified in the X.Org By-laws, and the approval of the [23:14:07] <robclark> Management Agents Legal Counsel;" [23:14:18] <danvet> sect 2.2: "The Mem- [23:14:18] <danvet> bership Agreement may be repealed or amended as defined by the Special Voting Requirements in section [23:14:18] <danvet> 3.8." [23:14:27] <robclark> so what is a "special meeting" ;-) [23:14:54] <danvet> and 3.8 still says "... is approved by a two-thirds majority vote of the Members:" [23:15:26] <whot> right, so we have two questions again [23:15:29] <danvet> robclark, is that from the membership agreement [23:15:30] <danvet> ? [23:15:34] <robclark> right [23:15:37] <whot> at least this one shouldn't be too controversial [23:15:49] <danvet> robclark, probably needs to be updated to reflect the wording in the bylaws [23:16:06] <robclark> ok.. I guess more patches then [23:16:06] <danvet> whot, I hope so [23:16:19] <danvet> and phoronix will have fun typing articles about our incomptence again ;-) [23:16:42] <robclark> also, do we still have any legal center of gravity in Mass?, ie "This Agreement shall be interpreted in accordance with the laws of The Commonwealth of Massachusetts".. [23:16:59] <danvet> agd5f, whot: request to you two: pls document all the election stuff on the wiki somewhere [23:17:10] <danvet> since I expect I'll get volunteered next year ;-) [23:17:42] <bryce> robclark, nothing I've seen mentioned Mass [23:17:55] <bryce> delaware, new york, and now whereever SPI is located [23:18:01] <robclark> so I should drop that from members agreement I guess [23:18:17] <robclark> I guess MA dates back to the really early days somehow [23:18:18] <agd5f> danvet, there used to be an election wiki with all of this mostly documented. I hope it still exists :) [23:18:33] <whot> if not, I should have a backup of it [23:18:38] <danvet> agd5f, in that case, can you just digg it out pls? [23:18:51] * danvet doesn't know where that thing is [23:19:01] <whot> "on expo" :) [23:19:02] <robclark> yeah, it should be one that we moved to fd.o.. [23:19:04] <robclark> expo.. [23:19:07] <agd5f> danvet, yeag, will do. I was planning to use it to [23:19:13] <danvet> do we have some board private wiki? [23:19:17] <agd5f> typ [23:19:18] * danvet no idea about that ... [23:19:21] <agd5f> yup even [23:19:25] <danvet> ok [23:19:47] <bryce> danvet, maybe just use the archives repo? private enough, and we all know git... [23:19:48] <danvet> just reply with the link or wherever it is to the minutes [23:19:57] <danvet> bryce, might be an option [23:20:10] <danvet> otoh no need to make the election process private [23:20:24] <bryce> danvet, if it doesn't have to be private, the regular wiki has a subdir for policies... that's where I stuck the travel policy [23:20:34] <danvet> agd5f, anything else for election, or will you + whot take care? [23:20:44] <agd5f> link used to be: https://members.x.org/bod/ElectionCommittee [23:20:44] <bryce> that'd probably be the first place I'd think to check for something like this [23:21:06] <agd5f> seems to be broken now [23:21:18] <robclark> hmm [23:21:35] <robclark> looks like it is looking for my original openshift thing :-/ [23:22:02] <robclark> which might not exist anymore due to inactivity [23:22:30] <whot> so summary: member agreement this year is current one, election is for board + new agreement [23:22:31] <robclark> well, I can recreate that easily enough.. I didn't realize fd.o was just proxying back to openshift [23:22:43] <danvet> whot, yeah [23:23:14] <danvet> robclark, might be better to move to fd.o? [23:23:17] <whot> ok, that's workable. I'll work out a timeline with agd5f [23:23:22] <egbert> hi guys. sorry for being late [23:23:22] <danvet> thx [23:23:36] <robclark> danvet, yeah, that is what I thought we did, since we had problems w/ email notifications from the cloud.. [23:24:05] <agd5f> I think I have enough notes from the last time I ran the election that I can probably re-create enough of it to get by, but it would be nice to salvage the old one if possible. [23:24:56] <robclark> so, I still have a local git archive of the expo setup from late July.. so easy enough to recreate modulo any updates since then (if there were any) [23:24:59] <egbert> i'm fine with helping with the election. i was doing it two years ago. [23:25:09] <egbert> so i should be able to manage. [23:25:40] <danvet> robclark, probaly not if it's been broken since then ;-) [23:26:08] <danvet> so I guess that's all about election? [23:26:19] <danvet> for now at least [23:26:19] <agd5f> anholt send a copy of it to the board list back in 2010 when expo was getting shaky [23:26:27] <robclark> well, it was more recently that my openshift was removed due to inactivity.. but I think it was 6mo inactivity that triggered it to be deleted (so either way there probably where no changes) [23:27:01] <danvet> robclark, anything else on the membership agreement besides the things we've discussed? [23:27:23] <danvet> needs a few more patches to match the new bylaws, I noted that part already in the minutes [23:27:46] <robclark> I guess we are using SPI's address, and whatever state SPI is incorporated in for interpretation of legal aspects of agreement? [23:27:55] <robclark> right [23:28:03] <agd5f> seems logical [23:28:04] <danvet> probably best [23:28:27] <robclark> the address and state was the main open question.. I'll spend a bit more time on it tomorrow morning and fire out a v2 patchset [23:28:39] <robclark> (main open question from me at least) [23:29:08] <danvet> other one is the update procedure that needs to match the new bylaws [23:29:22] <danvet> maybe just reference the bylaws without details [23:29:41] <robclark> right [23:30:06] <robclark> (that was just something I overlooked.. not something I was confused about *what* to do ;-)) [23:32:37] <danvet> next up khronos: still nothing from spi ... [23:32:43] <danvet> or anything else really :( [23:32:53] <bryce> holidays [23:33:02] <robclark> I suppose bookending the holidays w/ board mtgs is less useful ;-) [23:34:06] <bryce> although there was a lengthy thread on SPI being exceptionally slow on financial stuff. May be same troubles on legal side. [23:34:30] <danvet> ok, I'll give them another bit of waiting time before pinging again [23:35:05] <danvet> gsoc then [23:35:07] <bryce> yeah, persistence was the trick last year for getting paypal &tc going [23:35:10] <danvet> mupuf, around? [23:35:22] <danvet> or who is all doing gsoc this year? [23:35:49] <agd5f> I can submit the application, but I don't have time to beat on students and mentors [23:36:03] <danvet> yeah, lack of that was a bit an issue last year [23:36:12] <agd5f> I think mupuf was in the same boat [23:36:25] <danvet> yup, last year this time was real bad here at intel ... [23:36:35] <danvet> should be better this year [23:36:35] <robclark> btw, step #0 is beating on each other and other community members about updating gsoc project ideas wiki page ;-) [23:36:48] <danvet> robclark, can you help out a bit with gsoc beating? [23:37:07] <robclark> yeah, I suppose so.. [23:37:16] <danvet> thx [23:37:21] <robclark> I meant to update freedreno project ideas today but got busy [23:37:36] <agd5f> admins don't have to be board members if anyone knows of anyone that would want to help out [23:38:15] <whot> send an email to members@ to ask if anyone wants to help [23:38:16] <bryce> any viable past gsoc participants? [23:38:35] <danvet> robclark, I guess you'll send a mail out to board@ usual dev mailing lists asking for projects? [23:38:44] <danvet> could maybe ask for any admin volunteers too? [23:38:54] * robclark was about to suggest the same [23:38:55] <danvet> bryce, good idea [23:39:02] <robclark> sure [23:39:06] <agd5f> yeah, sounds reasonable [23:39:28] <danvet> sounds like gsoc on track then? [23:40:16] <agd5f> I think so. gsoc org applications are due in feb I think? [23:41:03] <danvet> 19th Jan to 9th Feb per last minutes [23:41:32] <agd5f> It'll be close, but I think we can pull it off ;) [23:41:38] <danvet> final item: board@ archive in the bod.git repo [23:41:53] <danvet> I think everyone agreed that's a reasonable idea [23:42:11] <danvet> I'll try to make it happen and then one of the old-timers here can upload the back-history [23:42:13] <whot> yeah, but that was before we found out that the mailman archive exists, wasnt it? [23:42:24] <danvet> whot, oh, it does? [23:42:36] <agd5f> yup [23:42:40] <danvet> where? [23:43:01] * danvet doing a great job on "keeping the records" it seems ;-) [23:43:24] <whot> https://foundation.x.org/cgi-bin/mailman/private/board/ [23:43:35] <bryce> I think I need to prep a treasurer report at some point here too, per the bylaws [23:43:36] <agd5f> https://foundation.x.org/cgi-bin/mailman/private/board/ [23:44:52] <whot> goes back to Nov 2005 (per last irc log) [23:46:07] <danvet> oh, it even knows my password [23:46:18] <danvet> ok, that's taken care of [23:47:33] <agd5f> maybe we should add links to the archive and the elections wiki to the xorg wiki for posterity
[23:47:52] [disconnected at Thu Jan 5 23:47:52 2017]