[22:54:10] [connected at Thu Dec 8 22:54:10 2016] [22:54:20] [I have joined #xf-bod] [22:55:33] <bryce> 10 mins to meeting? [22:56:43] <robclark> 5 even [23:01:13] <keithp> 0 [23:01:23] <keithp> and I'm late :-) [23:01:33] <danvet> hi all [23:01:57] <danvet> mupuf, whot, egbert around? [23:02:00] * bryce waves [23:02:03] <robclark> o/ [23:02:08] <danvet> agd5f already said he needs to ferry daughter around [23:02:37] <danvet> Agenda: spi transition, khronos adoption agreement, membership agreement, [23:02:37] <danvet> financial records [23:02:42] <danvet> anything else while we wait? [23:02:52] <agd5f> I'm out the door. If you need anything from me, feel free to ping and I'll follow up later [23:06:53] <bryce> danvet, looks good shall I start? [23:07:16] <keithp> sounds good. [23:07:47] <bryce> the X.org assets have been verified as transferred to SPI now [23:07:55] <danvet> yeah [23:08:04] <bryce> so I've been working on finishing up the dissolution paperwork [23:08:17] <danvet> excellent [23:08:22] <bryce> our Fiscal Year ends on the 31st, so would be nice to get it filed before then [23:08:31] <bryce> I have a few questions though [23:08:32] <danvet> hm, reminds me: whot, did the xorg-foundation.org transfer go through? [23:08:38] <bryce> http://www.bryceharrington.org/Files/dissolution_form.png [23:08:45] <bryce> ^^ this is what I've got [23:08:47] <danvet> whois says yes [23:08:54] <danvet> whot, ^^ [23:09:01] <bryce> a. For officer I'm listing myself but not sure if I should list danvet rather? [23:09:22] <danvet> bryce, secretary is an officer iirc per our bylaws [23:09:31] <danvet> but don't ask me for what this means in a legal sense ;-) [23:09:31] <keithp> bryce: we have two officers, secretary and treasurer [23:09:44] <bryce> b. Not sure what our "place of business is" but most of our IRS and etc. documents show the new york address for our legal folks so have used that [23:09:51] <keithp> those are the two required by deleware law, iirc [23:09:53] <bryce> let me know if there's anything better... [23:10:13] <keithp> yes, the nyc addr is a fine one for 'place of business' [23:10:17] <danvet> I think we always used the sflc address [23:10:21] <keithp> yup [23:10:28] <keithp> they have a mailbox [23:10:30] <bryce> c. The form lists a $25 filing fee. I'm not sure how to actually pay that, if I should do it and request reimbursement, ask SPI to cut a check, ask SPI to actually do the filing, or... [23:11:00] <keithp> bryce: you should pay and ask for reimbursement [23:11:03] <keithp> SPI doesn't do filings [23:11:06] <danvet> probably simplest if you upfront and then get reimbursed, if that's ok with you [23:11:14] <bryce> from what I read from the bylaws, in any case, the board needs to vote on the expense before SPI will approve payment. [23:11:32] <bryce> yeah that's fine, just want to make sure it's all kosher [23:11:34] <danvet> we can do that now [23:11:37] <bryce> great [23:11:52] <danvet> 4 people plus my vote is enough to get it through, if everyone agrees ;-) [23:12:01] <danvet> *my secretary vote [23:12:10] <bryce> obvious +1 from me ;-) [23:12:13] <keithp> +1 [23:12:15] <danvet> +1 [23:12:18] <danvet> robclark, ? [23:12:21] <robclark> +1 [23:12:32] <keithp> sounds like success [23:12:49] <danvet> and done [23:12:58] <danvet> bryce, anything left to do with closing the bank account? [23:13:04] <danvet> or has stuart taken care of all that? [23:13:27] <bryce> danvet, if any tasks remain, stuart's the only one that can handle it [23:13:31] <danvet> ok [23:14:34] <bryce> thanks for the vote, I'll try and get the form sent today or tomorrow [23:14:41] <keithp> good work [23:14:42] <danvet> thx a lot [23:15:39] <danvet> bryce, should we move on to financial records? [23:16:02] <bryce> I sure hope I'm doing it right, there's a lot of semi-confusing directions on delaware's site. Too many options. :-) [23:16:17] <bryce> danvet, yep [23:16:45] <keithp> bryce: yeah, we've all made plenty of filing errors in our time [23:16:50] <bryce> I'll also interject quickly regarding donations - I posted a $100 we got earlier this week, but there's also been a scattering of $5's and $10's landing the past few weeks [23:16:52] <danvet> if I remember the encryption options right I liked the one most that encrypted individual files with some git crypt thing [23:17:15] <danvet> and has some indirection between the encryption keys and the gpg keys so that we can handle changes in board members [23:17:27] <danvet> bryce, oh awesome [23:17:58] <bryce> right, there were a few alternatives we looked at, sounded like y'all favored one and that looked fine by me. If someone can get that software installed and the repo set up, I can take care of getting the files populated into it. [23:18:26] <danvet> probably not me, half-life of gpg keys I create is measured in hours ;-) [23:18:54] <danvet> and I thought we could just add it to the board git repo we already have, as long as it doesn't require encrypting everything? [23:19:31] <robclark> fwiw, we should rename memberagreement repo to something more generic (xorg-docs or xorg-bod-docs or something) [23:20:24] <danvet> bryce, and I don't think we need to install anything, git crypt seems client-side only [23:22:25] <danvet> bryce, ssh://danvet@gabe.freedesktop.org/srv/bod.x.org/archives.git [23:22:39] <danvet> I think we can just add a subdir treasurer/ to that [23:22:47] <danvet> and then encrypt per https://github.com/AGWA/git-crypt [23:22:48] <keithp> danvet: presumably without the danvet@ part [23:23:09] <danvet> and then add a few gpg users that you already have in your trust-chain until next xdc [23:23:11] <danvet> keithp, ;-) [23:24:25] <bryce> hmm, alright... guess I can give that a go and cross my fingers I don't corrupt the repo or something [23:24:37] <danvet> bryce, at the very bottom there's an example how to encrypt an entire subdir including any directories contained in there [23:24:40] <keithp> what could possibly go wrong; it's just git [23:24:54] <danvet> yeah, it's git, and I have a local copy too [23:25:09] <danvet> bryce, if you want to can push to a branch there before we push to master [23:25:32] <danvet> so feel free to wreak it ;-) [23:25:38] <bryce> ok [23:25:54] <danvet> bryce, sounds like a plan? imo doesn't need to happen super-fast, just a background thing if you're bored ... [23:26:31] <bryce> yeah, makes me nervous. git may be foolproof but sometimes that just means it proves me a fool [23:26:42] <danvet> ;-) [23:26:56] <bryce> danvet, yeah will be focusing on the dissolution stuff first [23:27:12] <bryce> but on the topic of financial records [23:27:42] <bryce> the bylaws say that I need to be tracking transactions in "the X.org books", and make those available to y'all [23:28:35] <bryce> I'm guessing now with things transitioned to SPI it's probably time I start doing that [23:28:39] <danvet> I guess we didn't have them, but with treasurer/ in archives.git we finally will have something proper [23:28:48] <keithp> bryce: ledger? [23:28:55] <bryce> but I'm not sure what "the books" should be [23:28:56] <keithp> ledger-cli, that is? [23:29:47] <bryce> I'm conversant in ledger, that's what I use for Inkscape [23:29:55] <bryce> wondering though if that's overkill for our needs? [23:30:14] <danvet> seems ok to me, I run a double-booked thing for my own finances for giggles, they should all be the same [23:30:18] <danvet> but yes might be overkill [23:30:21] * danvet no idea [23:30:44] <keithp> dunno; it works pretty well, and is very git compatible [23:30:54] <danvet> at the end we'll probably have XDC, Travel, internships and various and that's it [23:30:55] <bryce> would you guys be comfortable using ledger if you wanted to check up on things? Or would a plain text file or excel spreadsheet be more usable for you? [23:31:06] <keithp> ledger would be nicer than excel [23:31:40] <keithp> and certainly more useful than a simple 'checkbook' [23:31:49] <danvet> from a super-quick look seems reasonable [23:32:01] <danvet> as long as we don't go overboard with the accounting trickery I think that's fine [23:32:05] <bryce> alright, fair enough [23:32:07] * robclark ok with whatever.. I guess I can figure it out if need arises.. [23:32:22] <keithp> robclark: double entry bookkeeping from the command line. what's not to like? [23:32:45] <danvet> sounds like we all approve ledger [23:33:10] <bryce> it's relatively straightforward to write report generation scripts against ledger, to display the data in more layman friendly tables and such [23:33:29] <bryce> danvet, ok, that's everything on my list. [23:33:39] <danvet> bryce, if we do this it's probably the best xdc book since decades [23:33:40] <robclark> keithp, we could resurrect http://www.linas.org/pub/gnucash/xacc/ .. motif based double entry :-P [23:33:53] <keithp> robclark: emacs seems more modern than motif [23:33:54] <bryce> <3 motif [23:34:54] <danvet> anything else on financials? [23:35:32] <bryce> nope [23:35:39] <bryce> lot to do :-/ [23:36:10] <danvet> robclark, so members agreement stuff [23:36:22] <danvet> I think renaming to xorg-docs makes sense [23:36:37] * robclark pushed to https://cgit.freedesktop.org/~robclark/xorg-docs/ for now [23:36:45] <robclark> if anyone wants to review the result [23:36:50] <danvet> yeah I looked at it, seems all good [23:37:09] <robclark> I guess if everyone is happy w/ the cosmetics then I guess time to start trying to update it [23:37:23] <danvet> Imo should push to the main repo first (and maybe rename that) [23:37:32] <robclark> ok.. who can do that? [23:37:33] <danvet> then rework in some branch in there? [23:37:40] <danvet> the server-side rename? [23:37:50] <robclark> right.. and push too I guess.. can I? [23:37:58] <danvet> I'd say so [23:38:02] <danvet> assuming no one objects [23:38:12] <danvet> and mupuf has some fdo admin rights for the rename [23:38:23] <danvet> if not enough, you can ping daniels [23:38:32] <robclark> k [23:38:37] <bryce> xorg-docs would be separate from the archives repo? [23:38:49] <danvet> yeah, it's the public stuff with bylaws and membership agreement [23:39:16] <danvet> robclark, for the cleanup itself I'm not sure what exactly we should do with it [23:39:30] <danvet> we're no longer a legal entity ... [23:39:48] <robclark> hmm.. [23:39:50] <bryce> ok cool [23:40:01] <robclark> presumably we still want some sort of members agreement? [23:40:29] <keithp> danvet: we still are an organization, and still have voting for the board, so we still have members and a membership agreement. Nothing much has changed on that front. [23:40:59] <danvet> keithp, yeah, I guess there's a bunch of things to keep ... [23:41:18] <danvet> but e.g. item 1 isn't reflecting practice, you don't need to be a member to get cvs access ;-) [23:42:07] <keithp> danvet: you have to be *very special* to get CVS access at this point [23:42:16] <danvet> yeah ... [23:42:59] <robclark> right.. I can take a pass thru and try and update some of that (and probably just rip out a bunch.. patches to xorg board list work? [23:43:31] <danvet> I think updating the headings is the important part [23:43:57] <danvet> then maybe separate commits to remove stuff like item 1. that clearly isn't current practice anymore [23:44:07] <danvet> then we can go through them and vote on all of them [23:44:16] <danvet> robclark, if you can prep that, would be awesome [23:44:19] <danvet> signed up? [23:45:12] <robclark> sure [23:45:15] <danvet> thx [23:45:26] <danvet> I guess that leaves khronos agreement on the agenda [23:45:32] <danvet> spi didn't reply yet, I'll ping them again [23:45:38] <danvet> otherwise I think nothing to do there yet? [23:45:38] <robclark> was figuring individual patches to bod list so folks can comment on individual changes if needed, fwiw [23:45:47] <robclark> yeah, think we are waiting for spi on that [23:45:50] <danvet> yeah, sounds good too [23:45:56] <danvet> Ok, I'll ping them again [23:46:12] <robclark> thx [23:46:20] <danvet> hm, one more ... [23:46:35] <danvet> voting season starts, iirc we should start to send membership reminders about now? [23:46:42] <danvet> whot isn't around though, nor egbert ... [23:46:55] <danvet> I guess next time around? [23:47:14] <robclark> yeah, I guess [23:47:26] <danvet> ok [23:47:33] <danvet> anything else, or time to roll it down? [23:47:57] <robclark> best kind of mtg is one that ends early :-P [23:48:11] <bryce> :-) [23:48:33] <danvet> we've managed to be faster sometimes ... [23:48:45] <danvet> I guess that's it, thx for hanging around
[23:48:50] [disconnected at Thu Dec 8 23:48:50 2016]