[22:56:43] [connected at Thu May 26 22:56:43 2016] [22:56:54] [I have joined #xf-bod] [22:57:03] <mupuf> hey [22:59:51] <stukreit> hi [23:01:47] <danvet> hi all [23:02:15] <danvet> Agenda: gsoc, xdc, x.org, spi, servers, khronos [23:02:19] <danvet> anything else I should add? [23:03:03] <whot> the dmca thing daniels mentioned [23:03:35] <danvet> it's under "servers" ;-) [23:03:40] <whot> hehe, ok [23:04:16] * robclark wonders how many of the rules like 'cookie rule' apply to stuff hosted outside the EU? [23:04:23] <robclark> (anyways, probably a q for spi) [23:04:30] <danvet> same for privacy I think ... [23:04:31] <danvet> yup [23:04:39] <danvet> I guess let's get rolling [23:04:55] <danvet> mupuf, gsoc updates? [23:05:10] <mupuf> danvet: nope, it started on monday [23:05:19] <danvet> cool [23:05:21] <mupuf> agd5f: news from ian and the other student? [23:07:29] <danvet> mupuf, for xdc I heard that location looks good, and snack buffet is organized too [23:07:32] <danvet> anything else? [23:07:57] <mupuf> danvet: well, I am waiting for the list of recommended hotel ... but it is again my fault [23:08:13] <mupuf> for sure, I will do it before the end of next week [23:08:14] <danvet> mupuf, I'll pester you again ;-) [23:08:21] <mupuf> danvet: thx [23:09:34] <danvet> about xdc2017, google seems to be willing to host it in MV [23:09:44] <danvet> should I send out the formal RFP already? [23:09:54] <danvet> *mountain view [23:09:59] <mupuf> nice [23:10:06] <stukreit> Cool, I can work with them. I'm nearby [23:10:42] <danvet> cool [23:11:10] <stukreit> fyi hotels around here are crazy expensive [23:11:21] <mupuf> not cool :s [23:11:28] <mupuf> but if we have the room for free [23:11:30] <danvet> yeah it's not that cheap [23:11:43] <danvet> well I've spotted rooms in MV for 150/night [23:11:56] <danvet> so not entirely ridiculous [23:12:03] <mupuf> if booked well in advance and we could ask for a group rate [23:12:06] <danvet> and the main street in MV looks perfect for a good evening track [23:12:16] <robclark> we might be ok for boston in 2017 too, but should have a better idea over the summer.. [23:12:16] <mupuf> nice! [23:12:25] <mupuf> robclark: sounds great too! [23:12:33] <danvet> anyway, any objections to me sending out an RFP like last year, just a bit earlier? [23:12:34] <stukreit> Do some research on hotel quality first. I dread giving rec's [23:12:50] <robclark> (not sure how hotel cost's compare to MV.. definitely public transport is much better..) [23:12:58] <agd5f> mupuf, no word form idr, but I heard from the student. He has a blog set up [23:13:18] <mupuf> goodie, make sure he blogs and make sure idr and the student talk [23:13:30] <danvet> stukreit, bryce: how's the transfer or our monies progressing? [23:14:19] <agd5f> I was thinking about proposing xdc2017 in charlottesville at the University of Virginia as another option [23:14:32] <stukreit> If ordered to, and given banking info, I can do the transfer. My part is simple. [23:14:41] <bryce> danvet, I've written up answers to SPI's q's for getting registered - http://paste2.org/FtgNZXcP [23:14:46] <danvet> agd5f, we definitely still have lots of time for proposals, just want to get people to start thinking about it [23:14:53] <mupuf> agd5f: how familiar with the place are you? [23:15:11] <agd5f> mupuf, very. I grew up there and am moving back there next month [23:15:23] <bryce> I studied up a bit on Click&Pledge, that we'll be using for CC processing. They provide some other services too, but nothing worth mentioning; mostly require use of salesforce it looks like. [23:15:27] <danvet> bryce, read it, sounds perfect [23:15:27] <agd5f> also went to uni there [23:15:47] <bryce> danvet, ok I'll send that off to them directly. [23:15:53] <bryce> I think that's it for getting signed up. [23:16:00] <robclark> bryce, looks good here too, +1 [23:16:07] <mupuf> agd5f: oh! [23:16:10] <danvet> bryce, awesome [23:16:21] <bryce> I need to get access to the X.org past finances before I can do much else of use treasurer-wise [23:16:23] <danvet> bryce, do we need to wait with sending the money until that's set up? [23:16:32] <danvet> and then just move the entire pile to spi using a donation? [23:16:50] <danvet> ah ok [23:16:51] <bryce> danvet, checks can be sent now. I can give the mail address. Just need to note "For X.org" in the memo on those [23:16:55] <stukreit> Are we "donating" our funds to spi? [23:17:07] <danvet> hey I'm from europe, we don't do checks ;-) [23:17:22] <danvet> stukreit, dunno, maybe needs to be confirmed with the spi treasurer ... [23:17:27] <mupuf> danvet: tell that to french peope [23:17:38] <danvet> mupuf, you still have them?!? [23:17:38] <bryce> how much funds do we have? [23:17:43] <stukreit> about $40k [23:17:48] <danvet> TIL ;-) [23:17:53] <bryce> is it in a bank account, or paypal, or...? [23:18:09] <stukreit> it is in a bank of america checking account [23:18:17] <bryce> ok, in that case I'm imagining a basic wire transfer of some sort would do it [23:18:28] <robclark> I'd double check w/ SPI before donating to ourselves, to make sure it doesn't mess up any tax accounting.. [23:18:31] <mupuf> bryce: just closing the account is enough [23:18:39] <stukreit> from which I have ability to do wires, ibann, swift, etc [23:18:48] <bryce> SPI will be providing a monthly financial report/statement to the treasurer alias [23:18:54] <mupuf> we need to provide an IBAN [23:19:07] <mupuf> and when closing, they'll transfer the money for free [23:19:10] <mupuf> well, sort of [23:19:16] <stukreit> um, spi provides the ibann, which I send the money to. [23:19:24] <danvet> mupuf, I think the question is more how spi wants to receive that much [23:19:34] <mupuf> yep, right [23:19:42] <stukreit> should I just talk to them about this task? [23:19:43] <bryce> in reading the policies, it sounds like in the future for expense payments the X treasurer puts in a payment request to the SPI treasurer [23:19:55] <danvet> generally you don't just drop 40k into someone's bank account ;-) [23:20:04] <danvet> bryce, yup [23:20:12] <bryce> they then cut a check and mail it. They say that means we should plan on 2+ weeks on payments [23:20:14] <mupuf> we need to ask them, but there are not many ways [23:20:19] <danvet> stukreit, yeah might be best to start a thread with bryce & spi treasurer [23:20:30] <stukreit> within the us, the fee is $3. Maybe its more for this size [23:20:47] <mupuf> stukreit: right, and it would be free when closing the account [23:21:40] <stukreit> ok, when I have more direct info and timing (eg now?) on this, I'll talk to bofa about how to do it. [23:21:59] <bryce> also, quick question - in reading our new bylaws I saw it requires the X treasurer to prepare an annual financial report. Is that something new or have we done those in the past? Any suggested example I should follow for next year's? [23:22:35] <danvet> I think the idea is to present that at XDC [23:22:45] <danvet> together with the yearly report of the secretary [23:22:45] <bryce> stukreit, that seems sensible to get started on now. If you can CC me I'd appreciate it [23:22:50] <stukreit> I've hacked together a report or 2. Also have given copies of info to others for safekeeping [23:22:57] <danvet> I don't think we've been too dutiful with it in the past though [23:23:12] <agd5f> I think it's always been a requirement, just not always well executed [23:23:16] <bryce> stukreit, oh cool. Would you mind digging the past ones up and shooting me copies? I'd like to bone up on where the project is financially [23:24:06] <stukreit> I need to research my email, who in the xf-board I sent lots of this data to for safekeeping [23:24:40] <danvet> bryce, btw I inherited a secretary archive from whot [23:24:54] <danvet> would be good to put a yearly summary of our financials in there too I think [23:25:01] <stukreit> danvet: then you should be able to find lots of the data [23:25:06] <danvet> it's a bit disorganized atm :( [23:25:17] <danvet> stukreit, I don't think I've found the financial stuff in there [23:25:27] <whot> iirc there wasn't any financial stuff in there [23:25:41] <danvet> yeah [23:25:56] <danvet> I have a few yearly reports (from the secretary) [23:26:00] <danvet> but not all [23:26:19] <stukreit> I don't remember off top of my head. need to dig some archives [23:26:20] <agd5f> there might be some in the stuff we sent to SFLC for the 501(c)3 application [23:26:20] <danvet> plus all the mtg minutes [23:26:33] <danvet> stukreit, I'll note that as an action [23:26:36] <stukreit> k [23:26:41] <danvet> agd5f, haven't found anything in there ... [23:26:42] <bryce> do we need a (private?) place to consolodate data like this? Esp. given potentially yearly turnover in officers, seems like it would be a good practice to have an official centralized place [23:26:46] <danvet> or well, I don't have that stuff [23:27:14] <robclark> we do have the BoD wiki.. which is not public.. [23:27:21] <danvet> bryce, we're /slightly/ disorganized :( [23:27:40] <danvet> but yeah pushing that git repo to fdo servers as non-private might be a good option [23:27:43] <bryce> meantime, stukreit maybe you could forward me last month's bank statement? [23:27:44] <danvet> I'll chat with fd.o admins [23:27:54] <stukreit> sure [23:28:00] <agd5f> bryce, we tricked you. you should have attended a few meetings first ;) [23:28:14] <bryce> agd5f, :-) [23:28:26] <danvet> agd5f, hey, he's going to fix up all our mess, let's not stop him ;-) [23:28:44] <danvet> ok, I think we have the next few steps mostly covered for spi and organizational stuff? [23:29:12] <bryce> yeah I knew I was getting an organizing project when I ran, I don't mind too much :-) [23:29:25] <danvet> we'll have more meetings this year still ;-) [23:29:28] <bryce> danvet, good for now, yep :-) [23:29:33] <danvet> bryce, awesome, upfront thx from me [23:30:00] <danvet> so for daniels' question about dmca/privacy/cookies I think I'll just forward to spi board and ask them what to do [23:30:03] <danvet> any objections? [23:30:14] <whot> wfm [23:30:21] <whot> especially the dmca bit I'd have no idea where to start... [23:30:24] <bryce> danvet, sounds like the right approach [23:30:29] <agd5f> sounds good to me [23:30:40] <bryce> do we have an established lawyer contact for such things? [23:30:44] <danvet> cool, will do [23:30:53] <jcristau> danvet: i pay my rent by mailing a check to the landlord. that's about the only thing i use checks for. [23:30:54] <danvet> bryce, sflc, same laywers as spi [23:30:58] <bryce> not to jump the agenda, but the khronos stuff probably could also use run by the same [23:31:11] <danvet> bryce, yeah, same with khronos [23:31:20] <danvet> we can't sign anything under spi's umbrella [23:31:25] * bryce nods [23:31:28] <danvet> so again need to ask their board [23:31:32] <danvet> any objections? [23:31:39] <robclark> danvet, +1 for fwd to spi [23:31:41] <bryce> danvet, +1 [23:31:49] <agd5f> +1 [23:32:01] <mupuf> +1 [23:32:37] <whot> +1 [23:32:56] <keithp> +1 [23:33:41] <danvet> hey was just typing my action item ;-) [23:33:49] <danvet> ok, I think we've crunched through the agenda [23:33:56] <danvet> x.org is postponed because egbert isn't around [23:34:24] <mupuf> ok [23:34:41] <danvet> keithp, oh quick ping about mishi's reply on the x.org llc merger question: she said you have a mail from here with what needs to be done [23:34:45] <danvet> can you pls forward that to board@ [23:34:46] <danvet> ? [23:35:20] <keithp> will do [23:35:48] <danvet> thx [23:36:02] <danvet> ok fellas, I think this is it [23:36:14] <danvet> thx a lot for attending&good night [23:36:26] <bryce> thanks, all [23:37:16] <robclark> k, gn
[23:49:31] [disconnected at Thu May 26 23:49:31 2016]