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[16:22:10] agd5f, do you have more of these docs?
[16:22:23] I could collect them here in the secretary git repo
[16:55:31] danvet, I can send you everything I have
[20:09:40] agd5f, thx
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[21:44:11] the US is off DST now, right? so our meeting moved?
[21:44:50] nope, US changes in 3 days
[21:44:57] is 13:44 PDT now
[21:45:02] oh, right, thanks
[21:45:38] I think EU moved already
[21:45:47] I'm getting on a plane in about two minutes; will be missing the meeting
[21:46:20] I'm still working through the domain name stuff with network solutions; will update when I have anything to let you know about
[21:48:59] ack
[21:50:33] having to be in US timezones to call them is making this take a bit longer :-)
[21:50:47] see y'all later
[22:00:36] hi all
[22:01:44] good morning
[22:01:54] fwiw, danvet and keithp are out today
[22:02:49] whot, do you guys have Halloween down there?
[22:03:32] sort-of, not in the way you do
[22:03:45] what's it like? how's it diff from US?
[22:03:52] people have halloween parties, shops sell you junk, but no-one goes trick-or-treating
[22:04:49] hi
[22:04:54] and people look at it as an american concept, not as a australian thing, so it's not something you really get behind as such. maybe closer to st patricks's day or so
[22:05:50] hi
[22:06:04] heh, st patricks day vs halloween. I think we come out the loosers in that ;-)
[22:07:19] hehe
[22:07:23] mupuf_: ping
[22:07:36] so no dressing up in costumes and going out and acting stupid? wait, yep you're right. that sounds like St. Patty's day
[22:08:03] halloween is the same, just different costumes :)
[22:08:55] egbert: ping
[22:10:21] ghi!
[22:10:34] i'm here
[22:10:37] alrighty, that makes 5 of us, maybe mupuf_ joins later
[22:10:48] danvet isn't here today, I'll take the notes and whatnot
[22:11:28] agenda: bylaws, expo, XDC2016
[22:11:41] egbert: I think your bylaw review is still missing, so is keithp's
[22:12:07] right. i was just reading thru it. not fully finished, yet.
[22:13:24] oh, and a side-note from XDC2015 - samuel's reimbursement is complete
[22:14:14] how about Tom?
[22:14:48] I don't know, I haven't seen any requests from him. stukreit?
[22:14:49] He still hadn't heard back, but he's out of town this week
[22:15:04] true. have not received a bill from Seneca yet. Have sent Juliet $2500 and $2000. There was a snag that her bank refused us as an "NGO" but she straightened that out
[22:15:27] still, she hasn't ack'ed either payment yet
[22:16:05] ok, thanks
[22:16:19] robclark: any updates from expo?
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[22:52:10] secretary, hi
[22:52:10] danvet: I'm just the secretary, dutifully keeping logs of this meeting
[22:52:18] seems to have survived vacations
[22:54:03] hehe
[22:54:06] whot_ is now known as whot
[22:54:17] whot, thx a lot for standing in
[22:56:09] np
[23:00:12] ping
[23:00:21] good evening!
[23:00:21] hi all
[23:00:28] err, I meant hey :D
[23:02:32] hm, slow start
[23:02:49] agd5f, keithp around?
[23:03:09] matt absent?
[23:03:15] * danvet can't find him anywhere ...
[23:06:59] i've got network trouble
[23:07:06] egbert, seems so ;-)
[23:07:20] and we haven't started yet really for lack of people ...
[23:07:50] yfui: i may not be able to make it to the next meeting.
[23:07:53] only 4 thus far
[23:07:58] noted, thx
[23:08:24] I'm "around", but also busy preparing dinner
[23:08:41] keithp, ok
[23:08:48] I guess agenda gathering then
[23:08:52] whot, any leftovers?
[23:09:04] * danvet doesn't really have much ...
[23:09:35] danvet: same as always, expo, spi, bylaws
[23:09:41] maybe update on server transition and afaik bylaws
[23:09:46] whot, yeah ...
[23:10:15] robclark aint' around for an update, and I haven't seen anything new on board@
[23:10:21] anyone else no anything?
[23:10:22] mupuf_: did you want an official email for the XDC vote? I forgot about that last time but I figured you're aware of it either way :)
[23:10:36] hehe, I am fine :D
[23:10:46] but I have 2 possibles dates for the XDC
[23:10:52] unopposed secretary protocol should be enough ...
[23:11:16] if we vote on them today, we can get the room secured maybe tomorrow
[23:11:31] I had a meeting with my contact at the uni, he is extatic about it
[23:11:50] * danvet adds xdc date to agenda
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[23:13:35] hrm
[23:13:44] mupuf_, so do we need to vote on that now?
[23:13:55] the sooner the better?
[23:14:49] so what's the dates?
[23:14:52] We have two potential dates: 14-16th or 21-23rd
[23:15:02] both sept I guess?
[23:15:08] yes
[23:15:13] Guest10040 is now known as egbert
[23:15:48] lwn events calendar is empty in there
[23:16:47] good good :)
[23:17:14] no relevant linuxfoundation events in there either
[23:17:37] i remember that stukreit had some restrictions in september.
[23:20:17] so should we wait until next time around?
[23:20:31] since thanksgiving I don't guess anyone else will show up ...
[23:20:45] * danvet just realized what day it is in the US ;-)
[23:20:47] yeah, right
[23:21:04] that's why keithp is cooking ;p
[23:21:05] is it thanksgiving today? that'd explain things
[23:21:36] yes
[23:21:52] some of us happen to have a few minutes off just now
[23:22:37] cancel mtg?
[23:22:54] bunch of topics we can't discuss, and feels wrong to decide the date with half the board awol
[23:23:04] probably best.
[23:23:19] yeah, probably not ideal
[23:23:21] we can even vote on the date by email.
[23:23:30] yeah, I agree
[23:23:34] or at least collect all restrictions.
[23:24:02] yeah I'll make some notes that we discussed possible xdc dates
[23:24:38] i'm going to email stukreit about the proposed dates as well.
[23:25:38] perfect
[23:25:38] mupuf_, ok too?
[23:25:42] yes
[23:25:42] ;-)
[23:26:02] ok, thanks everyone who joined, let's meet again in 2 weeks
[23:26:10] see y'all later
[23:27:05] happy cooking&eating
[23:27:30] yup! and good night!
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[18:14:56] egbert: stukreit's restrictions are the jewish holidays (Rosh Hashana/Yom Kippur), which appear to be in October next year due to the lunar calendar alignment: https://www.hebcal.com/holidays/2016
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[22:55:21] good morning
[22:56:07] hi
[22:59:05] hi
[23:01:32] * whot waves at secretary^
[23:02:02] whot, it's pretty stupid really ;-)
[23:02:13] doesn't know how to wave back yet, eh?
[23:02:30] it's a one-trick bot
[23:03:18] agd5f, egbert here too?
[23:03:19] hello
[23:03:29] mupuf_ ?
[23:04:39] * danvet can't find marcoz or keithp ...
[23:07:36] well let's start with agenda and hope mupuf shows up at least
[23:07:46] expo, spi, bylaws, xdc date
[23:07:49] I guess election too?
[23:08:12] yeah. I had a reminder go off last week about member expiry
[23:08:25] because we need to handle this better this year :)
[23:09:21] well since I wasn't there last time around I have 0 clue
[23:09:34] should we vote and member expire at the same time? roughly I mean?
[23:10:12] and bylaws/spi is also stuck in "pls review the latest version" since months ...
[23:10:19] historyically we expired everyne before the election and send out a reminder to renew
[23:10:33] well bylaws say we need to do that
[23:10:43] danvet: no, the order is: email to all members about upcoming expiry, then expire them, then call the election
[23:10:50] ok
[23:11:06] and there are a couple of time limits, so we need to wait in between. I'll look those up
[23:11:56] oh well we have 5 people here, that's enough to get votes through, lets get started
[23:12:04] danvet: who's still missing for the bylaw review?
[23:12:12] robclark, any updates on expo?
[23:12:16] whot, lemme check
[23:12:27] sorry, no expo update..
[23:13:26] egbert&keithp, if we assume that mupuf has given his +1 by just sending out the mail
[23:13:55] so we'll need to do the current round of elections an membership stuff with the old box?
[23:14:12] old box?
[23:14:20] current expo
[23:14:31] * danvet doesn't have clue about this server transition business tbh
[23:14:54] it shouldn't matter too much from a migration standpoint..
[23:14:58] I thought we couldn't move because the mail stuff isn't working yet ...
[23:15:12] either way, we need to snapshot the mysql db before finally switching off the old machine..
[23:15:18] to be sure we have latest state
[23:15:22] yup
[23:15:30] robclark, so still stuck on handling mail somehow?
[23:15:39] you poked daniels to get the fdo side going?
[23:15:53] basically need to make a reminder to poke keithp at some time when we are both online..
[23:16:11] yeah, need to re-ping daniels for the list migration (but that is orthogonal)
[23:16:11] I thought we just need some fdo admin to do this, and daniels offered to help?
[23:16:24] probably just need $some_fdo_admin
[23:16:33] daniels should be able to help I think
[23:16:57] yeah, I think last time I pinged him, he blamed skl for being too busy :-P
[23:17:13] we fixed that meanwhile ;-)
[23:17:18] heheh
[23:18:02] let's go to xdc date then, and keep the voting stuff for the end
[23:18:17] last time around we didn't vote due to lack of people, now it's not really more
[23:18:26] and mupuf is awol too
[23:19:01] what were the dates again?
[23:19:02] * danvet just realized that egbert isn't here, it's just his irc client
[23:19:11] 14-16th or 21-23rd Sept.
[23:19:12] sorry guys!
[23:19:22] got a slight bus problem
[23:19:25] egbert has a conflict on the 14-16
[23:19:28] and the phone was dead
[23:19:32] stuart seems fine with either
[23:19:44] I have no preference
[23:19:48] mupuf_, tsk ;-)
[23:19:59] no one else piped up with preferences either
[23:20:09] mupuf_, any preference from an organizer pov for xdc dates?
[23:20:48] the earlier the better I would say
[23:21:03] before students get really into classes
[23:21:11] no preference from me either
[23:21:29] mupuf_, they're both while classes are on?
[23:21:48] sure, but the further along they are, the hardest it is for people to miss
[23:22:25] I guess I'd prefer the later ones though when push comes to shove
[23:22:53] never heard this idiom before
[23:23:07] well I'd say given egberts conflict and no other hard conflict we should just vote for 21-23 sept
[23:23:22] and better to fix the date earlier than later imo
[23:23:29] ok, or further discussion?
[23:24:08] danvet, sounds good to me
[23:24:29] +1 from me for 21-23
[23:24:32] * robclark has no preference.. although earlier seems like it would mean longer days which seems like a good thing
[23:24:32] there's few folks, so need full agreement anyway for the vote to carry ;-)
[23:24:40] * danvet +1 on 21-23
[23:24:52] +1 on 21-23
[23:25:08] I had forgotten about the conflict of egbert
[23:25:19] robclark: doesn't matter if the light's out while we're at the pub :)
[23:25:19] +1 on 21-23
[23:25:19] heheh
[23:26:03] september is fine, it is just like Bordeaux, we may actually have more light still
[23:26:22] it is only in november that it gets really bad
[23:26:28] robclark, +1/-1?
[23:26:44] sure, +1
[23:27:04] thx, next xdc is 21-23 sept 2016
[23:27:12] mupuf_, happy organizing!
[23:27:25] mupuf_, might be good to give lwn.net a note for their calendar ...
[23:27:36] yep!
[23:28:45] so next up all that voting stuff
[23:28:50] mupuf_, you should get into event planning ;)
[23:28:57] whot, have you dug out the timeline?
[23:29:36] agd5f: what do you mean?
[23:29:54] just relocate to a new city every two years and have xdc there, deal?
[23:30:04] this is your second xdc
[23:30:06] danvet: sounds good!
[23:30:12] oh, sorry, yes :D
[23:32:17] whot, ping
[23:33:17] danvet: oh, you wanted me to do this now?
[23:33:24] I thought I'd do it after the meeting and then send the email
[23:33:40] well I have honestly no clue ;-)
[23:34:20] we need the time schedule by email anyway so we can refer to it later, so I'll do it that way. less chance of getting it wrong too if I have time to double-check it :)
[23:34:25] thing is next bod mtg is likely not happening since everyone on vacation (at least I am), so next proper one is 7th Jan 2016
[23:34:39] yeah makes sense
[23:35:00] do we need to do the member renewal thing before then?
[23:35:20] also, the time-frames are usually in the ~30 day frame, so it'll 90 days from expiry warning to election
[23:35:31] ok
[23:35:46] yep
[23:35:46] that might even be enough to get spi sorted ...
[23:36:03] ...
[23:36:07] if the bylaws permit it, doing it before xmas may be better, otherwise we're stuck until min-jan when people return to work/email
[23:36:07] whot, do we need some board decision for the expiry warning?
[23:36:15] not that I know of
[23:36:17] can I say that we suck at this? :D
[23:36:32] mupuf_, we're even really good at sucking at this
[23:37:13] lol
[23:37:22] I have an issue to bring up.
[23:37:37] whot, so doing expiry warning now, then renew until middle of january?
[23:38:02] or warning that it'll expire in the middle of january?
[23:38:11] stukreit, about?
[23:38:26] warning now, expiry before xmas, give ppl 30 months to re-sign up
[23:38:29] was Keith doing something about ownership of www.x.org?
[23:38:33] 30 days
[23:39:12] ok, makes sense
[23:39:35] whot, ok if I assign this to you to write a mail with timeline to board and get the expire warning/renewal started?
[23:40:17] ack
[23:41:21] thx
[23:41:48] I need to go an get my daughter in 5 minutes
[23:42:05] anything else that we have open?
[23:43:00] the bylaws have 6 out of 8 acks, that's enough. we wanted SFLC comments on them at some point, mupuf_ do you remember the details?
[23:43:14] because they too have timeframes, and we need to ask SPI for re-inviting us
[23:43:30] whot: well, just asking them for validation
[23:43:35] but I seem to be the only one asking for it
[23:44:05] but I guess our bylaws are not as important when we join SPI
[23:44:16] we still need ti contact them to give them our status
[23:47:52] mupuf_: should we figure it out off list what there is to do then?
[23:48:14] I guess, but I have 0 contacts at SFLC :s
[23:48:31] same with me, but they should be findable
[23:49:48]
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