Date is 2015-03-20, times are UTC+10.
--- Day changed Fri Mar 20 2015 06:58 < whot> good morning gentlemen 06:58 < egbert> good evening whot! 06:59 < stukreit> hihi 07:00 < agd5f> hi 07:01 < keithp> hi 07:02 -!- marcoz [~oftc-webi@masquerade.micron.com] has joined #xf-bod 07:03 < marcoz> hi all 07:03 <+alanc> good afternoon 07:04 < whot> mupuf: ping 07:04 < marcoz> i will likely have to leave early. 07:04 < mupuf> pong 07:04 < whot> whoah, full house. not bad 07:04 < mupuf> :) 07:04 < egbert> i would appreciate a quick meeting as well. 07:04 < whot> alright, let's get started. I only have Election on the agenda. egbert? 07:05 < egbert> i'm ready to start the election. what is missing is the agreed upon final version of the by-laws. 07:05 < whot> mupuf: how are we looking with the bylaws? 07:06 < mupuf> whot: I already sent everything 07:07 < mupuf> sorry, was on the phone 07:07 < whot> mupuf: is anything missing then? 07:07 < mupuf> I don't think so 07:07 < mupuf> I'm sorry I did not do it last week but I was in vacation in lapland/sweden 07:07 < egbert> i did not hear anything on the board list regarding the revised version. 07:07 < mupuf> so it is not the best place 07:08 < mupuf> egbert: really? 07:08 < egbert> i just saw it being sent. 07:08 < mupuf> I CCed you 07:08 < egbert> no comments, no reviews, no approval or disapproval 07:08 < mupuf> oh, right 07:08 < mupuf> just sent it 07:09 < mupuf> so, what's the plan then? 07:09 < mupuf> I sent the diff 07:10 < egbert> the board should review, vote, once there is an agreement, you should publish a pdf version. 07:10 < whot> ok, anyone free after the meeting to go through it and double-check? 07:10 < egbert> you can do this on the election page. 07:11 < mupuf> the only thing I will need for the final pdf is the date when we release it 07:11 < egbert> since i'm currently sick and in bed with bronchitis it would be nice if you gave me a pointer independently. 07:11 < mupuf> and I would say it should be no later than next monday 07:11 < whot> alright, _everybody_ please go through this today or tomorrow so we have all the board acks by Saturday. the diff is small enough to the last version that we all saw and acked anyway 07:11 < mupuf> egbert: oh, good luck with this 07:11 < agd5f> there is a "FIXME/TODO: Fix the date" at the end 07:11 < whot> which means that we can publish it Sat and get the election started then 07:12 < mupuf> agd5f: I know, I need the date for the final version 07:12 < agd5f> ah, ok 07:13 < egbert> in principle they should have been posted to the members some time before the election in case of comments or questions. but it is too late for this now. 07:13 < mupuf> the problem I see is what SPI said, we have this weird mix of having the legal requirement for the non profit 07:13 < mupuf> while we are also dropping it 07:13 < mupuf> egbert: yeah... we really suck at this. Technically, everything was ready in november 2013 07:14 < mupuf> but we apparently had to wait until the last moment to review it more :s 07:15 < egbert> if we publish it on saturday we can start the election sunday->monday utc 07:15 < egbert> two weeks behind schedule 07:16 < egbert> i just need to add the link to the new by-laws and the date/time of the start. 07:16 < egbert> ... and end 07:17 < mupuf> we need to ask SPI if we can get a few more days to answer 07:17 < agd5f> I think it's fine to have a board and officers. my neighorhood association has bylaws and a board and it's an unincorporated entity 07:17 < mupuf> very well 07:17 <+alanc> yes, many clubs are like this too 07:18 < egbert> i don't want to do away with these things either. 07:18 < whot> agree 07:18 < mupuf> agreed 07:18 < egbert> the by-laws are needed if you want elect officers. 07:18 <+alanc> you get into the legal entity when you want something to own property 07:18 < egbert> the officers are needed to decide over the things we usually decide. who else should do this? 07:19 <+alanc> which is why no one has proposed getting rid of the officers or the bylaws, just the corporation 07:20 < stukreit> We, like any other SPI org, own money. How are other orgs organized in SPI? 07:20 < egbert> exactly 07:20 < egbert> stukreit: good question! 07:20 <+alanc> SPI is the legal owner of the money, and they allow each project to dictate how it is used 07:20 < egbert> sure, but who decides how? 07:20 < stukreit> And when we raise money or get GSOC payments, they go to SPI in care of? 07:21 <+alanc> THE BOARD 07:21 <+alanc> we are not changing the board 07:21 < keithp> the spi bylaws restrict how SPI can use the monies, and each organization has a representative which forwards spending requests to the SPI treasurer. In our case, that would be an agent actiing for the board 07:21 < egbert> i was referring to the other orgs under spi. 07:21 < keithp> egbert: freedesktop.org has me as the sole person in charge of the funds under management 07:22 < keithp> debian has the DPL (iirc) 07:22 < stukreit> Perhaps we can find in writing how SPI handles money going in/out of subsidiaries 07:22 < agd5f> doesn't debian have a board? 07:22 < keithp> agd5f: no 07:22 <+alanc> each org has their own governance - we're not required to adopt the model any of the others use 07:22 < egbert> right 07:22 < keithp> right, we have an existing board, so the board is the agent in charge of the funds; we just need a single representative that forwards those requests to the SPI treasurer 07:23 < stukreit> So for example, would GSOC take a PO and invoice from "SPI in-care-of Xorg"? 07:23 < keithp> yes 07:23 < stukreit> and use SPI's tax id for the transaction? 07:23 <+alanc> from what I recall, in past years the SPI treasurer submits one PO & invoice on behalf of all SPI orgs 07:23 < keithp> yes 07:23 < whot> we did discuss this in the past - we said the xorg treasurere would be that gatekeeper between the spi treasurer and us 07:24 < agd5f> whot, yes 07:24 <+alanc> saves paperwork for Google, SPI, and every org, so everyone is happy 07:24 < whot> i.e. the roles stay the same, except that the xorg T can't write a cheque directly but fwds to the SPI T 07:24 < stukreit> As long as I don't have to talk to a bank officer ever again (well, except for personal bzness) 07:24 < keithp> stukreit: you won't 07:25 < stukreit> k: ;-) 07:25 < keithp> I certainly haven't in my role as freedesktop.org representative 07:25 <+alanc> just one last time to close the account after you send all the money to SPI 07:25 < keithp> and fd.o spends about the same amount as x.org does each year 07:26 < whot> ok, are we clear on things now? 07:26 < egbert> yes. 07:26 < egbert> so, is this ok to start the election on monday 00:00 UTC then? 07:27 < egbert> or do you want to do it on sunday already? 07:27 < whot> works for me. how long is the election period and will we make the 9th april deadline? 07:27 < egbert> afair 2 weeks. 07:27 < egbert> lemme check 07:27 < keithp> we've got three weeks before the deadline 07:27 < mupuf> so it is tight 07:27 < mupuf> but it still fits 07:28 < egbert> yeah, 2 weeks. 07:28 < egbert> it would have been over at the time we are actually starting it. 07:28 < whot> ok. egbert: sun works as well, it doesn't matter much IMO though having it end on a mon 00:00 would be better 07:29 < whot> so again, job for everyone is to read through the by-laws, send an ACK to the board list in reply and once we have the needed acks mupuf and egbert can post it and get the election rolling. do this before Sun 07:30 < egbert> we start on mon 00:00 utc and end on sun 23:59 (both utc) 07:30 < mupuf> I will be in Russia starting from 4pm tomorrow 07:31 < mupuf> so, I can update the date already 07:31 < mupuf> but the sooner you review it, the less painful it will be for everyone 07:31 < whot> mupuf: then fix up the pdf with a date of Saturday and give it to egbert. egbert can upload it to the wiki once it's formally through 07:31 < mupuf> ack 07:31 < mupuf> let me remind you that everyone has access to the git repo though 07:32 < whot> yeah, so if we need to change it later we can do so, but for now until russia you're the owner of the bylaw changes :) 07:32 < mupuf> woops, I have been pushing to the wrong branch 07:32 < mupuf> sure 07:32 < mupuf> I will update my setup 07:33 < egbert> mupuf: i would like the pdf version. i've already spent enough time to fix the election system. 07:33 < egbert> actually i don't want to deal with uploading either. 07:33 < mupuf> understandable 07:33 < egbert> there are others here (also on the election team) who could do something for a change. 07:34 < mupuf> I don't have the rights to edit anything on the election system IIRC 07:34 < agd5f> where does it need to be uploaded? I can try and take care of that 07:34 < egbert> mupuf: i can add the url to the bylaws. 07:34 < egbert> this is not the point. 07:36 < mupuf> I should check if I can cgit to work for the canonical repo 07:37 <+alanc> I never could figure out why cgit wasn't showing it 07:37 < mupuf> yep 07:37 < mupuf> but we need to make it work 07:37 < egbert> mupuf: don't expect people to run tex and build them themselves. 07:38 < mupuf> egbert: nope, but people want to see the changelog 07:38 < mupuf> and see the patches 07:38 < whot> once the pdf is done you should check that in anyway 07:38 < egbert> i just checked: it seems we only have the by-law review page from 2006. 07:38 < egbert> this is where we point to from the elections overview page. 07:39 < mupuf> http://cgit.freedesktop.org/~mperes/xorg_bylaws/plain/bylaws.pdf?h=SPI 07:39 < egbert> agd5f: the old bylaws have been uploaded to the wiki. 07:40 < egbert> i don't know how to do this with this wiki. should be documented somewhere. 07:40 < mupuf> egbert: uploading stuff? I can do that 07:40 < mupuf> it is weird but I have done it a lot 07:40 < egbert> mupuf: ok 07:40 < egbert> so it is even easier. 07:41 < egbert> once you have uploaded it send email to the members list and cc the board list. 07:41 <+alanc> there's buttons for attachments on the bottom of the wiki edit page 07:41 <+alanc> or you can check them into git and push them 07:41 < egbert> the members should be notified as soon as the documents are available and ready for consumption. 07:41 < mupuf> egbert: ok 07:41 < whot> ok, so are we sorted now for who does what? bylaws getting uploaded, election to start? 07:42 < mupuf> alanc: they are already into git 07:42 < whot> mupuf: the wiki has a git backend 07:42 < mupuf> but without cgit, you cannot serve them 07:42 <+alanc> I meant the wiki git repo 07:42 < mupuf> ah, that's what you meant 07:43 <+alanc> git+ssh://wiki.freedesktop.org/srv/ikiwiki/git/xorg.git 07:46 < egbert> ok, what 07:46 < egbert> 's left? 07:47 < mupuf> which page should I upload it onto? http://www.x.org/wiki/BylawReview/ ? 07:47 < whot> ok, recap: mupuf to upload the pdf and send out the announce to the members/board list. egbert to start election on Sun/Mon 07:47 < whot> mupuf: yes 07:47 < mupuf> whot: nope, first, the rest of the board need to ack my changes 07:48 < whot> well, yes, I thought that was the only clear point in that sequence :) 07:50 < mupuf> hehe 07:50 < whot> ok, I guess the sequence is clear now. again, everybody pls ack the bylaws asap before Sat 07:50 < whot> and that should be it, I hope. any other items for today? 07:50 < mupuf> whot: I would say in the next 24h 07:50 < mupuf> 12h would be better 07:50 < whot> optimist... 07:50 < egbert> right 07:50 < mupuf> seriously, it does not take more than 10 minutes 07:50 < mupuf> and we are waaaaayyyy past late 07:51 < agd5f> I read them over today and they look fine to me. You can add my ack. 07:51 < whot> agd5f: board list pls, for the archives 07:51 < agd5f> will do 07:51 < egbert> have we talked about the opw status lately? 07:51 < whot> no, I've been meaning to send a summary out and didn't get to it yet 07:52 < whot> should be on the board list within the next couple of days 07:52 < egbert> ok, thanks whot! 07:53 < agd5f> I gotta run an pick up my daughter 07:53 < whot> ok, I think that's it for today anyway 07:53 < whot> thanks for attending, talk to you in two weeks. again pls ack the bylaw changes