Date is 2012-01-05, times are UTC+01.

23:02 <+mherrb> hi
23:02 <stukreit> hi
23:02 <+alanc> good afternoon
23:03 <egbert> hi! did you guys get my email regarding the date for xds?
23:03 <+alanc> sorry for the late reminder of the meeting, still getting back into the swing after the holidays
23:03 <+alanc> I did
23:03 <stukreit> got it
23:04 <egbert> if you have any questions - i'm here for this meeting.
23:04 <+alanc> so far I see 4 members present, Bart & emmes sent apologies, just waiting to see if anholt & agd5f are here
23:04 <+alanc> and then the XDS date is the first item I have for the agenda
23:04 <+keithp> looks like anholt got dragged to another meeting
23:05 <agd5f> hi
23:05 <+alanc> okay, I guess we'll start on the XDS date then
23:06 <+alanc> as egbert mailed, the originally propose dates conflict with some event that's booking most of the area hotel rooms, so the latest proposal moves it earlier in September
23:06 <+mherrb> I'm fine with Egbert's new proposition.
23:07 <egbert> first week of september actually.
23:07 <stukreit> works for me
23:07 <+alanc> seems fine to me too
23:07 <agd5f> fine with me
23:07 <+keithp> I'll be unable to attend that week
23:08 <egbert> there's no other option in september unfortunately.
23:08 <+keithp> that's unfortunate
23:08 <egbert> unless you want to try august of october.
23:08 <+alanc> looks like Linux Kernel Summit is August 26 - 28, 2012 San Diego, followed by LinuxCon & Linux Plumber's
23:09 <egbert> i would like to avoid the octoberfest weeks as flights might me more expensive.
23:09 <+keithp> seems likely
23:09 <+alanc> which means some people would be travelling two weeks in a row, but not overlapping
23:09 <+keithp> it's almost like late sept/earlier oct is a nice time to be in Germany
23:09 <egbert> that's when octoberfest takes place.
23:10 <egbert> it starts last week of september.
23:10 <michaellarabel> 22 Sep - 7 Oct is the Oktoberfest dates for 2012 ;)
23:10 <egbert> so you want to move it to october then?
23:11 <egbert> past the 7th?
23:11 <+keithp> I'm just one vote here, just letting you know that I'm not able to travel the first week of sept
23:11 <+keithp> we'll never align with everyone's schedule
23:12 <egbert> i can check for availibility of the room in october quickly and let you know.
23:14 <+alanc> okay
23:15 <egbert> the room is still available all thru october starting from the 7th.
23:15 <egbert> did not check the week before.
23:15 <+keithp> I'm available starting oct 9
23:15 <egbert> one caveat: weather might not be so nice in oct.
23:16 <+alanc> it can't be worse than the years we held it in Boston in February
23:16 <+keithp> alanc: january
23:16 <+mherrb> I'm available all weeks of october for now, and I don't care about weather.
23:16 <+keithp> 1988
23:16 <+alanc> keithp: well, that was well before my time, I was thinking of the ones HP hosted at the DEC/Compaq/HP cambridge labs
23:16 <stukreit> Have it in Tahoe, CA. Its never going to snow there ever again. 
23:17 <+alanc> stukreit: it will snow as soon as you no longer have ski passes there
23:17 <egbert> ok, oct 10-12th. how about that?
23:17 <+alanc> that sounds fine to me
23:17 <stukreit> yeahm why not.
23:17  * keithp hates having the most constrained schedule here...
23:18 <+alanc> looks like that's Wed-Fri
23:18 <egbert> i've already booked the room for two weeks - i should cancel those first ;p
23:18 <agd5f> works for me
23:18 <egbert> right wed-fri.
23:18 <egbert> is there any conference in oct we may have scheduling conflicts with?
23:19 <egbert> ah - lemme check about the hotel situation.
23:19 <egbert> forgot that ...
23:19 <+alanc> the only one I've seen in a couple quick searches right now is USENIX Symposium on Operating Systems Design and Implementation, October 8?10, Hollywood, CA, but there's probably not a lot of overlap in people going to that
23:20 <invariable> BSD con is in may so no overlap there
23:20 <+alanc> (checked http://usenix.com/events/ , https://events.linuxfoundation.org/ and http://conferences.oreillynet.com/ )
23:20 <egbert> ok, that's not a good week either.
23:21 <+Bart_Massey> Hey all. Sorry to be late.
23:21 <egbert> apparently from 8-11th there is a big fair, too.
23:21 <+alanc> actually the closest I saw to overlapping was if the OpenSuSE conference is held at the same time as last year, but I figure you'll have more insight to that than we will 8-)
23:22 <egbert> i have not heard of any plans regarding the opensuse conference.
23:22 <+mherrb> eurobsdcon will probably be in october, but there is no schedule yet.
23:22 <egbert> plus it will be in the same town ;P
23:24 <egbert> so if we do want to do it in oct we need to do it in week 43 - that's 14th-19th.
23:24 <egbert> perferrably 17th-19th.
23:25 <agd5f> that's fine with me as well
23:25 <+alanc> same here
23:25 <+Bart_Massey> That will be right around the date of the Google Summer of Code Mentor Summit.
23:25 <+Bart_Massey> But it hasn't been announced yet, so I don't know for sure.
23:25 <egbert> ah, pint is: emmes won't be able to attend as university will have started by then.
23:25 <egbert> s/pint/point/
23:26 <agd5f> set it for whatever week works best for the organizers.  I agree with whatever gets picked
23:27 <+Bart_Massey> We could flip and do Dublin this year and Nurnberg next year...
23:27 <egbert> i expect to run into similar issues again.
23:27 <egbert> with either dublin or nuernberg.
23:29 <+alanc> so right now our best bets are Sep. 5-7 without keithp or Oct. 17-19th without emmes?
23:29 <agd5f> let's just pick whatever week works best for emmes and egbert.  it's not gonna work out for everyone no matter what week we pick.  might was well pick something good for the organizers
23:30 <agd5f> since they are doing most of the heavy lifting
23:30 <+alanc> agreed
23:30 <egbert> ok, i will talk to emmes regarding october.
23:31 <egbert> if he's fine we will pick oct 17-19 
23:31 <+alanc> okay, so we'll let you talk this over with him and mail us later with the decision
23:31 <egbert> otherwise we stay with the sept date.
23:32 <+keithp> sounds good
23:32 <egbert> ok, can we continue this over email then?
23:32 <+alanc> yep
23:32 <+keithp> good night egbert
23:32 <egbert> i would like to finalize those things by the end of next week.
23:32 <egbert> good night keith!
23:32 <egbert> let you continue with your meeting then ;)
23:32 <+alanc> under other business, I just had two things
23:33 <+alanc> 1) a reminder to board members to help finish the 501(c)3 answers that Stuart's mailed around
23:33 <+alanc> 2) election calendar
23:34 <+alanc> Stuart had volunteered to put the election calendar together, but then the 501(c)3 stuff came up and we found Stuart has no election wiki access yet
23:34 <stukreit> I'm sure everone saw my email today about the tuesday call.  Need some help on these.
23:35 <stukreit> Basically, people who have published are good candidates to help put together a few pages aggregating the available papers.
23:35 <agd5f> stukreit: send me the details and I'll hop on
23:36 <+alanc> anyone else feel like volunteering for the election calendar?  we need to get that going very soon now
23:36 <stukreit> ok, I can forward you email from some folks who list their papers, we need to build up a single place where all that stuff can be found
23:37 <agd5f> keithp had a bunch of X papers as well.  maybe we can add them?
23:37 <stukreit> yes, my multitasking self isn't up to it.
23:37 <stukreit> agd5f: sure. If you have the list or keith can send to us, just start hashing up a wiki pages.
23:37 <+Bart_Massey> My stuff is at http://www.cs.pdx.edu/~bart/bib.html
23:37 <invariable> alanc:what needs to be done for the calendar ?
23:38 <stukreit> We need to herd up the mentors and students to give us their best verbage too
23:38 <agd5f> keith's: http://keithp.org/~keithp/talks/
23:38 <+alanc> one of the board members on the elections committee needs to figure out when we'll do each part of the elections process this year 
23:39 <+Bart_Massey> I can add you to the X.Org GSoC Mentor and Student lists for the years I was running it if you like.
23:39 <+alanc> keith's list predates the current org though
23:39 <agd5f> I can walk whoever does it through the process.  I did it last year
23:39 <+Bart_Massey> It's going to be hard to track down a lot of those folks though.
23:39 <marcoz> silly question here,  are all these papers and stuff for the election calendar? (i think I'm missing something.)
23:39 <+Bart_Massey> marcoz: No, for 501(c)3
23:39 <+alanc> marcoz: no, sorry, started two parallel conversations
23:40 <marcoz> ah whew, so I wasn't loosing my mind. thx.
23:40 <+alanc> the papers and stuff were for the item #1 I listed, where we need to gather some more details to support our IRS application for non-profit status for the Foundation
23:41 <marcoz> gotcha.  thx
23:42 <+alanc> (which is mostly happening in private e-mail between the Board and our SFLC attorneys, for reasons of attorney-client privilege, so sorry if this bit doesn't make sense to the non-board members in attendance)
23:44 <stukreit> ok, so re elections: I'd like someone to own the task of drafting the schedule.
23:45 <+alanc> I can do it if no one else is volunteering
23:46 <stukreit> thanks!
23:47 <+alanc> so does anyone else have anything to add to the conversation, or are we done for today?
23:47 <agd5f> once you nail down the weeks, it's mostly just a matter of copy and pasting announcement emails
23:48 <agd5f> since the major holidays have passed, the next couple months should be pretty open
23:49 <+alanc> yeah, no one is really going to notice the impact of President's day on the election schedule
23:52 <+alanc> okay, seems like time to adjourn the meeting for today
23:52 <marcoz> 2 things.  1) book sprint & 2) any evoc updates?
23:52 <agd5f> evoc seems to be going well
23:52 <+alanc> oh, right
23:52 <marcoz> 2 people have responded to the booksprint emails. I may have to start getting annoying.
23:52 <agd5f> curro is making good progress and seems to be on target
23:53 <+alanc> do we need to vote on sending him his next check for the evoc work, since he submitted another good progress report?
23:53 <marcoz> i like the progress he's making, even if I don't understand a lot (most?) of what he types.
23:53 <+alanc> also, I assume the board members are all in favor of funding his trip to FOSDEM to present it
23:53 <+alanc> since we pretty much agreed on that over e-mail
23:53 <+Bart_Massey> alanc: +1 for trip funding, +1 for funding the next payment
23:53 <agd5f> current evoc progress: http://wiki.x.org/wiki/XorgEVoC/GalliumCompute
23:54 <+alanc> so this should be $1500, with $1500 left for the last period
23:54 <agd5f> +1 trip and +1 for next paymant
23:54 <+mherrb> +1/+1
23:54 <stukreit> ok, another check.
23:54 <+alanc> +1 to both for me too
23:54 <stukreit> =1
23:55 <stukreit> +1
23:55 <+keithp> +1
23:56 <+alanc> okay, I'll call that unanimous for sending $1500 for this evoc milestone, and for funding the FOSDEM trip
23:57 <+alanc> that just leaves answering marcoz's questions about when to hold the book sprint
23:57 <agd5f> so far we've executing this evoc well.  we should add it to our IRS list.
23:58 <+alanc> yes
23:59 <marcoz> alanc, keithp, marcheu, Bart_Massey: any time Mar-Apr for v book sprint?
23:59 <+Bart_Massey> Yeah, that time frame is fine for me.
23:59 <+keithp> wfm
23:59 <+Bart_Massey> We'll have to negotiate specific dates, but I think they're mostly good.
00:00 <marcoz> ok, i'll badger Jamey, Josh, Gaetan and Carl 
00:00 <+alanc> yeah, I can't think of any specific constraints there right now
00:00 <marcoz> marcheu, ?
00:01 <marcheu> March is better for me, I intend to take holidays in April
00:04 <marcoz> any objections here for Mar? keithp, you're back 1st week in Mar right?
00:04 <+keithp> marcoz: yup
00:06 <marcoz> Is it safe to assume a weekend is better than 2/3 week days?
00:06 <+Bart_Massey> much
00:10 <+alanc> okay, since we've died down again, I move to adjourn the meeting for today
00:11 <+keithp> alanc: +1
00:11 <agd5f> +1
00:11 <+Bart_Massey> +1
00:12 <+alanc> thanks for coming everyone, see you here in two weeks - board members don't forget the Tuesday call with the SFLC guys
00:14 <egbert> good night!
00:18 <+mherrb> Zzz